Administrator
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Team Administrative Assistant for a 6-month contract on a rate of £15.02 PAYE. The working hours for this role will be 37 hours per week.
Applicants must have a basic Disclosure Scotland dated within last 3 months in place or be willing to apply.
Responsibilities:
– Managing calendar invites – ensuring the correct people have the information they require in a timely manner.
– Managing the mailbox – dealing with emails quickly and accurately, in line with priorities and to tight deadlines.
– Building strong relationships within the team and wider division, with Director General Offices and across the organisation.
– Providing logistical support for meetings whether hybrid, remote or in-person.
– Supporting the commissioning of papers for meetings, ensuring information is retained in line with relevant information management practices.
– Maintaining an accurate record of Executive Team meeting actions, and ensuring progress is monitored and documented.
Essential Skills:
– Proven planning and organisational skills including the ability to balance competing demands within a fast-paced environment.
– Excellent written and verbal communication skills, with strong attention to detail.
– Good interpersonal, networking and team-working skills with the ability to engage confidently with people/stakeholders at all levels.
– Self-starter who can work on their own initiative while managing their workload in a flexible manner.
Desirable Skills:
– Relevant experience of supporting senior decision making or arrangements would be very beneficial, preferably in a similar public service environment.
– Previous experience of working in a similar public service environment or an understanding of how it is structured and operates.
If you would like to hear more about this opportunity please get in touch.
Applicants must have a basic Disclosure Scotland dated within last 3 months in place or be willing to apply.
Responsibilities:
– Managing calendar invites – ensuring the correct people have the information they require in a timely manner.
– Managing the mailbox – dealing with emails quickly and accurately, in line with priorities and to tight deadlines.
– Building strong relationships within the team and wider division, with Director General Offices and across the organisation.
– Providing logistical support for meetings whether hybrid, remote or in-person.
– Supporting the commissioning of papers for meetings, ensuring information is retained in line with relevant information management practices.
– Maintaining an accurate record of Executive Team meeting actions, and ensuring progress is monitored and documented.
Essential Skills:
– Proven planning and organisational skills including the ability to balance competing demands within a fast-paced environment.
– Excellent written and verbal communication skills, with strong attention to detail.
– Good interpersonal, networking and team-working skills with the ability to engage confidently with people/stakeholders at all levels.
– Self-starter who can work on their own initiative while managing their workload in a flexible manner.
Desirable Skills:
– Relevant experience of supporting senior decision making or arrangements would be very beneficial, preferably in a similar public service environment.
– Previous experience of working in a similar public service environment or an understanding of how it is structured and operates.
If you would like to hear more about this opportunity please get in touch.
