Experienced Payroll Professional
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an experienced Payroll Professional for an initial 3 month contract with potential to extend on a rate of £150-£250/day (Inside IR35). This role will be a hybrid of working at home and in the office – currently in the office Wednesdays however will be moving to 2 days per week shortly.
Responsibilities:
– Processing accurately monthly payroll information into the payroll database
– Checking timesheet hours and sign off by managers as well as verifying HR information such as change of address/bank details etc.
– Checking, processing and manual calculation, as required of overtime, shift allowance, car, phone allowances and Bank staff payments (including holiday pay)
– Collation and processing of HMRC notifications of tax code changes and student loans, issuing P45s, P60s and payslips
– Recording and calculation of statutory payments, maternity, sick pay and paternity/adoption leave
– Administration and recording of monthly attachment payments, e.g. earnings arrestment’s, and processing necessary paperwork to Purchase Ledger for payment
– Responsible for dealing with face-to-face, email and telephone enquires related to the payroll function, ensuring these are answered directly or are passes to the appropriate individual for a response
– As required, calculating complex sick pay entitlements and calculations, communicating sensitively with employees in relation to any pay reductions and overpayments, negotiating a method or repayment, as appropriate
– Ensuing accuracy and completeness of incremental increases and cost of living calculations and processing via Payroll
– Managing administration of LPF and Pensions schemes, including managing auto-enrolment, uploading contractual and staff changes via the Pension providers portal and processing pensions data for ill health and retirement
– Reconciling and uploading monthly pension contribution data to the Pension providers’ online portal and monthly reconciliation of submission and correction of any soft errors reported from LPF upload
– Processing information for payment of contributions to Pension providers, raising necessary paperwork for Purchase Ledger and maintenance of monthly maintenance of pensions checker spreadsheet
– Assist with Year-end reconciliation and submission of annual returns to both Pension providers and HMRC return e.g. P35 and expense reporting e.g. P11’s
– Manage administration of Schemes, processing of necessary documentation to Purchase Ledger for payment
– Monthly submission of Real Time Information (RTI) to HMRC including Employee Payment Summary and updates
– Prepare payment of monthly payroll to employees via BACS, maintaining and updating BACS payment file
– Production and analysis of adhoc payroll reports for analysis and KPI information as well as dissemination of monthly payroll reports to Managers
– Assist with salaries budgets working with the Finance Operations Manager
– Assist with purchase ledger processing and payment of invoices when required.
– Assist with preparation of annual accounts
– Assist, as required with daily banking processes, uploading direct debit collections, downloading dailies for Fundraising, petty cash, checking receipts and reconciliations and reimbursements
– Provide general administrative support to Finance and cover for Facilities Co-ordinator, reception and general Head Office as required.
– Co-ordinate MasterCard transactions for distribution to Budget Holders, checking receipts and coding and reconciling to master statement
– Contributes towards the continued efficiency and effectiveness of financial systems and processes through identifying areas for development and improvement.
– Responsible for complying with the Health and Safety Management Policy and associated procedures and co-operate with the organisation in complying with its legal duties
– Responsible for complying with the Information Governance Framework and associated polices and co-operate with the organisation in complying with its legal duties
– Responsible for adhering to GDPR data protection regulations in relation to sensitive personal information relating to sickness or medical conditions
– Support the work of volunteers by planning their work, providing advice and information and actively involving them in team activities
Essential Skills:
– At least educated to HNC level or equivalent experience
– Efficiency and accuracy of data input
– Confidentiality and discretion, ability to work with sensitive data
– Experience of using Microsoft Excel to at least an intermediate level
– Attention to detail and numerical accuracy
– Ability to meet tight deadlines
– Working knowledge of computerised database systems
– Good organisational, communication and interpersonal skills
– Experience working within a busy office environment
– At least two years’ experience of working within a Human Resources team and dealing with payroll
– Experienced in inputting, reviewing and analysing large volumes of data with speed and accuracy
– Experience in calculating complex payroll variables
– Friendly, outgoing manner
– Demonstrates ability to use initiative
– Able to work flexibly and perform well as part of a team
– A positive ‘can do’ attitude
– A commitment to the organisation
– A commitment to working with and supporting volunteers
– Willingness to develop and gain formal qualification in CIPP with the support of the organisation
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Processing accurately monthly payroll information into the payroll database
– Checking timesheet hours and sign off by managers as well as verifying HR information such as change of address/bank details etc.
– Checking, processing and manual calculation, as required of overtime, shift allowance, car, phone allowances and Bank staff payments (including holiday pay)
– Collation and processing of HMRC notifications of tax code changes and student loans, issuing P45s, P60s and payslips
– Recording and calculation of statutory payments, maternity, sick pay and paternity/adoption leave
– Administration and recording of monthly attachment payments, e.g. earnings arrestment’s, and processing necessary paperwork to Purchase Ledger for payment
– Responsible for dealing with face-to-face, email and telephone enquires related to the payroll function, ensuring these are answered directly or are passes to the appropriate individual for a response
– As required, calculating complex sick pay entitlements and calculations, communicating sensitively with employees in relation to any pay reductions and overpayments, negotiating a method or repayment, as appropriate
– Ensuing accuracy and completeness of incremental increases and cost of living calculations and processing via Payroll
– Managing administration of LPF and Pensions schemes, including managing auto-enrolment, uploading contractual and staff changes via the Pension providers portal and processing pensions data for ill health and retirement
– Reconciling and uploading monthly pension contribution data to the Pension providers’ online portal and monthly reconciliation of submission and correction of any soft errors reported from LPF upload
– Processing information for payment of contributions to Pension providers, raising necessary paperwork for Purchase Ledger and maintenance of monthly maintenance of pensions checker spreadsheet
– Assist with Year-end reconciliation and submission of annual returns to both Pension providers and HMRC return e.g. P35 and expense reporting e.g. P11’s
– Manage administration of Schemes, processing of necessary documentation to Purchase Ledger for payment
– Monthly submission of Real Time Information (RTI) to HMRC including Employee Payment Summary and updates
– Prepare payment of monthly payroll to employees via BACS, maintaining and updating BACS payment file
– Production and analysis of adhoc payroll reports for analysis and KPI information as well as dissemination of monthly payroll reports to Managers
– Assist with salaries budgets working with the Finance Operations Manager
– Assist with purchase ledger processing and payment of invoices when required.
– Assist with preparation of annual accounts
– Assist, as required with daily banking processes, uploading direct debit collections, downloading dailies for Fundraising, petty cash, checking receipts and reconciliations and reimbursements
– Provide general administrative support to Finance and cover for Facilities Co-ordinator, reception and general Head Office as required.
– Co-ordinate MasterCard transactions for distribution to Budget Holders, checking receipts and coding and reconciling to master statement
– Contributes towards the continued efficiency and effectiveness of financial systems and processes through identifying areas for development and improvement.
– Responsible for complying with the Health and Safety Management Policy and associated procedures and co-operate with the organisation in complying with its legal duties
– Responsible for complying with the Information Governance Framework and associated polices and co-operate with the organisation in complying with its legal duties
– Responsible for adhering to GDPR data protection regulations in relation to sensitive personal information relating to sickness or medical conditions
– Support the work of volunteers by planning their work, providing advice and information and actively involving them in team activities
Essential Skills:
– At least educated to HNC level or equivalent experience
– Efficiency and accuracy of data input
– Confidentiality and discretion, ability to work with sensitive data
– Experience of using Microsoft Excel to at least an intermediate level
– Attention to detail and numerical accuracy
– Ability to meet tight deadlines
– Working knowledge of computerised database systems
– Good organisational, communication and interpersonal skills
– Experience working within a busy office environment
– At least two years’ experience of working within a Human Resources team and dealing with payroll
– Experienced in inputting, reviewing and analysing large volumes of data with speed and accuracy
– Experience in calculating complex payroll variables
– Friendly, outgoing manner
– Demonstrates ability to use initiative
– Able to work flexibly and perform well as part of a team
– A positive ‘can do’ attitude
– A commitment to the organisation
– A commitment to working with and supporting volunteers
– Willingness to develop and gain formal qualification in CIPP with the support of the organisation
If you would like to hear more about this opportunity please get in touch.
