Estates Administrator
Venesky-Brown’s client, a public sector organisation in Falkirk, is currently looking to recruit an Estates Administrator for an initial 1 month contract with potential to extend on a rate of £14.77/hour PAYE. This role will be based onsite. The working hours are 37 hours per week.
Responsibilities:
– You will provide administration support to Estates Maintenance teams ensuring auditable systems are in place to provide assurance that compliance is maintained throughout all administration processes and procedures. Duties include processing of requisitions, goods received and invoices using the organisation’s Financial Management System, placing orders with suppliers and the coordination of maintenance contracts, paperwork and service visits.
– You will be responsible for recording staff attendance and the population of staff records, including training databases ensuring clear communications are developed between internal and external training service providers.
– You will also be required to attend and provide minutes for meetings. A key work element of this post is the operation and use of the Computerised Maintenance Management System (CMMS) to allocate, monitor, record and report maintenance tasks.
Essential Skills:
– Driving license is required
– IT Skills: Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook
– Administration Experience: Experience of carrying out general administration duties within a busy office setting.
– Workload Management: Experience of dealing with and managing high volumes of telephone and e-mail enquiries.
– Finance and Procurement Knowledge: Proven knowledge of finance and procurement policies and processes or willing to develop this knowledge in the workplace with full support from the organisation.
– Planning and Prioritising: Ability to effectively prioritise workload to meet departmental and organisational timelines.
– Interpersonal Skills: Possess good interpersonal skills and have the ability to work on your own and as part of a team.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– You will provide administration support to Estates Maintenance teams ensuring auditable systems are in place to provide assurance that compliance is maintained throughout all administration processes and procedures. Duties include processing of requisitions, goods received and invoices using the organisation’s Financial Management System, placing orders with suppliers and the coordination of maintenance contracts, paperwork and service visits.
– You will be responsible for recording staff attendance and the population of staff records, including training databases ensuring clear communications are developed between internal and external training service providers.
– You will also be required to attend and provide minutes for meetings. A key work element of this post is the operation and use of the Computerised Maintenance Management System (CMMS) to allocate, monitor, record and report maintenance tasks.
Essential Skills:
– Driving license is required
– IT Skills: Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook
– Administration Experience: Experience of carrying out general administration duties within a busy office setting.
– Workload Management: Experience of dealing with and managing high volumes of telephone and e-mail enquiries.
– Finance and Procurement Knowledge: Proven knowledge of finance and procurement policies and processes or willing to develop this knowledge in the workplace with full support from the organisation.
– Planning and Prioritising: Ability to effectively prioritise workload to meet departmental and organisational timelines.
– Interpersonal Skills: Possess good interpersonal skills and have the ability to work on your own and as part of a team.
If you would like to hear more about this opportunity please get in touch.
