Head of Governance & Company Secretary
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Head of Governance & Company Secretary for an initial 6 month contract on a rate of £450 to £650 per day (Inside IR35). This role will be hybrid based.
Responsibilities:
– Assisting information flows within the Board and its Committees and between the Chief Executive, Directors and the Board, including financial and performance reporting Co-ordinating communication with the board through the board portal or otherwise
– Acting as secretary for the Board and Committees, including organising meetings, preparing agendas, minutes and papers and attending meetings as required
– Plan, organise, manage and execute all governance activities rigorously with a particular emphasis on the timely preparation and issuing of Board and Committee agendas, packs, minutes, action logs, advice etc.
– Publishing agendas, minutes and papers on the organisation’s website and keeping under review items which have been redacted to see if they can now be published
– Arranging Board visits and stakeholder meetings held in conjunction with Board meetings, including travel and accommodation and inviting external guests
– Reviewing and updating corporate policies. Reviewing and updating the records management plan
– Ensure detailed and informative record keeping, delivering compliance with legislation and reporting requirements across the organisation.
– Assistance in the preparation of the annual report
– Collaborating with the internal auditors to support the Audit & Risk Committee and the Board in relation to the assessment of the risks and the risk management process.
– Ensuring adequate procedures are in place to manage conflicts of interest.
– Act as Standards Officer for the Board, liaising with the Standards Commissions for Scotland, providing guidance to Board members on the Members Code of Conduct.
– Work to continuously improve and evolve governance and compliance across organisation.
– Contribute to the leadership of organisation as a member of the Leadership Team.
– Build positive and productive relationships with Board, colleagues, wider stakeholders, and partners both internally and externally.
– Demonstrate inclusive leadership behaviours, provide coaching, advice, and strategic direction to colleagues, assist with conflict resolution, support difficult conversations, and exercise timely decision making.
– Formally escalating matters requiring CEO or Board intervention and confronting and resolving behaviours that are not consistent with those expected of an employee or an individual in public service.
– Support and guidance to members of the board. Liaising with Board on internal arrangements
– Facilitating Board induction and assisting with professional development/appraisals of the Board as required
– Implementation and monitoring of policies and procedures to ensure compliance with all relevant statutory and regulatory requirements.
– Implementation promotion and monitoring of procedures to ensure compliance with reporting requirements to necessary organisations.
– Maintaining registers, including register of interests
– Deliver training to the organisation on statutory and regulatory matters, including corporate policies (whistle-blowing and anti-fraud, complaints)
– Assisting information flows between the Executive Team and the Board, including financial and performance reporting
– Assisting with governance policies and procedures and giving guidance within organisation on governance policies and procedures
– Assisting with risk management
– Assisting with the corporate planning
– Member of the IT and Data Users Group – including helping review policies
– Assisting staff and Board in compliance with: Health and safety policies & Information Security
– Actively contribute to corporate risk management.
– Lead on reviewing the Risk Management Policy, ensuring that this is regularly reviewed (not less than every two years)
– Lead on ensuring the Corporate Risk Registers is actively reviewed by the CEO and Executive Team quarterly and presented to the Audit & Risk Committee.
Essential Skills:
– Legally qualified or ICSA accredited or similar
– Company secretarial experience – public and/or private sector.
– Good understanding of corporate governance and assurance.
– Working knowledge of risk management.
– Knowledge of the regulatory, compliance and legal framework.
– Critical thinker, able to translate legislation and regulations into policy, procedures and guidance for the organisation to follow
– Strong prioritisation skills and ability to organise own time and those of their team.
– Ability to explain complex legal issues in a clear and concise manner.
– In-depth knowledge of data protection legislation
– Balance being part of the organisation while remaining a neutral observer and advisor to the Board.
– Strong people management and leadership skills
– Able to produce business cases and support business case generation.
– Experience in working autonomously as well as experience in working cross-functionally.
– Experience of providing guidance and advice and constructive challenge at all levels within an organisation in relation to data protection.
– Experience in developing and reviewing corporate policies.
– Investigation and analytical experience – ability to review and analyse evidence and provide recommendations based on this
– Able to demonstrate experience in acting with impartiality and independence, particularly to regulators.
– Experience managing staff. Experience in managing team outputs against KPIs and reporting on performance
Desirable Skills:
– Certified Data Protection Officer
– Experience of working in similar environment.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Assisting information flows within the Board and its Committees and between the Chief Executive, Directors and the Board, including financial and performance reporting Co-ordinating communication with the board through the board portal or otherwise
– Acting as secretary for the Board and Committees, including organising meetings, preparing agendas, minutes and papers and attending meetings as required
– Plan, organise, manage and execute all governance activities rigorously with a particular emphasis on the timely preparation and issuing of Board and Committee agendas, packs, minutes, action logs, advice etc.
– Publishing agendas, minutes and papers on the organisation’s website and keeping under review items which have been redacted to see if they can now be published
– Arranging Board visits and stakeholder meetings held in conjunction with Board meetings, including travel and accommodation and inviting external guests
– Reviewing and updating corporate policies. Reviewing and updating the records management plan
– Ensure detailed and informative record keeping, delivering compliance with legislation and reporting requirements across the organisation.
– Assistance in the preparation of the annual report
– Collaborating with the internal auditors to support the Audit & Risk Committee and the Board in relation to the assessment of the risks and the risk management process.
– Ensuring adequate procedures are in place to manage conflicts of interest.
– Act as Standards Officer for the Board, liaising with the Standards Commissions for Scotland, providing guidance to Board members on the Members Code of Conduct.
– Work to continuously improve and evolve governance and compliance across organisation.
– Contribute to the leadership of organisation as a member of the Leadership Team.
– Build positive and productive relationships with Board, colleagues, wider stakeholders, and partners both internally and externally.
– Demonstrate inclusive leadership behaviours, provide coaching, advice, and strategic direction to colleagues, assist with conflict resolution, support difficult conversations, and exercise timely decision making.
– Formally escalating matters requiring CEO or Board intervention and confronting and resolving behaviours that are not consistent with those expected of an employee or an individual in public service.
– Support and guidance to members of the board. Liaising with Board on internal arrangements
– Facilitating Board induction and assisting with professional development/appraisals of the Board as required
– Implementation and monitoring of policies and procedures to ensure compliance with all relevant statutory and regulatory requirements.
– Implementation promotion and monitoring of procedures to ensure compliance with reporting requirements to necessary organisations.
– Maintaining registers, including register of interests
– Deliver training to the organisation on statutory and regulatory matters, including corporate policies (whistle-blowing and anti-fraud, complaints)
– Assisting information flows between the Executive Team and the Board, including financial and performance reporting
– Assisting with governance policies and procedures and giving guidance within organisation on governance policies and procedures
– Assisting with risk management
– Assisting with the corporate planning
– Member of the IT and Data Users Group – including helping review policies
– Assisting staff and Board in compliance with: Health and safety policies & Information Security
– Actively contribute to corporate risk management.
– Lead on reviewing the Risk Management Policy, ensuring that this is regularly reviewed (not less than every two years)
– Lead on ensuring the Corporate Risk Registers is actively reviewed by the CEO and Executive Team quarterly and presented to the Audit & Risk Committee.
Essential Skills:
– Legally qualified or ICSA accredited or similar
– Company secretarial experience – public and/or private sector.
– Good understanding of corporate governance and assurance.
– Working knowledge of risk management.
– Knowledge of the regulatory, compliance and legal framework.
– Critical thinker, able to translate legislation and regulations into policy, procedures and guidance for the organisation to follow
– Strong prioritisation skills and ability to organise own time and those of their team.
– Ability to explain complex legal issues in a clear and concise manner.
– In-depth knowledge of data protection legislation
– Balance being part of the organisation while remaining a neutral observer and advisor to the Board.
– Strong people management and leadership skills
– Able to produce business cases and support business case generation.
– Experience in working autonomously as well as experience in working cross-functionally.
– Experience of providing guidance and advice and constructive challenge at all levels within an organisation in relation to data protection.
– Experience in developing and reviewing corporate policies.
– Investigation and analytical experience – ability to review and analyse evidence and provide recommendations based on this
– Able to demonstrate experience in acting with impartiality and independence, particularly to regulators.
– Experience managing staff. Experience in managing team outputs against KPIs and reporting on performance
Desirable Skills:
– Certified Data Protection Officer
– Experience of working in similar environment.
If you would like to hear more about this opportunity please get in touch.
