Personal Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a PA to the CFO from 1st October 2024 to 1st November 2024 with potential to extend on a rate of £16.64/hour PAYE. This role will be a hybrid of working at home and in the office. The working hours are 37 hours per week.
Responsibilities:
– Proactively supporting Chief Financial Officer, identifying urgent matters and highlighting promptly, and dealing with potentially sensitive and confidential information.
– Actively managing email inbox and diary, including preparing, issuing and filing of meeting papers and other relevant material to support CFO’s daily activities.
– First point of contact for internal and external enquiries, dealing with these confidentially and professionally.
– Manage key information flows for CFO, including through the mailbox, making astute judgements to allocate and prioritise relevant emails for team members or organisation officials to take forward.
– Co-ordinate responses to corporate information requests or ad-hoc activities as required.
– Arrange meeting logistics for CFO and wider team, booking conference or meetings rooms as appropriate.
– Distribute relevant material or updates to stakeholders, including weekly prompt payment performance reports.
– Liaise with and build good working relationships across the organisation, and the wider Director General area and across other Director General areas.
– Manage and support travel requirements and associated requirements for the organisation.
– Promote CFO’s preferences for handling issues, correspondence and briefings.
Essential Skills:
– Relevant recent experience of supporting a senior leader in a similar PA or Executive Assistant role is essential.
– Excellent organisation and planning skills including the ability to use own initiative to solve problems.
– A proactive approach to supporting the Chief Financial Officer and senior leadership, anticipating and planning for requirements and taking the initiative to address these.
– Strong communication and interpersonal skills with the ability to collaborative with staff at all levels in the organisation
– Ability to work flexibly to manage and prioritise a range of activities in an ever changing environment, often to short timescales
Desirable Skills:
– Understanding of the organisation and how it is structured and operates, including business management functions.
– Experience of working in a finance or corporate services environment in the organisation or one of its agencies.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Proactively supporting Chief Financial Officer, identifying urgent matters and highlighting promptly, and dealing with potentially sensitive and confidential information.
– Actively managing email inbox and diary, including preparing, issuing and filing of meeting papers and other relevant material to support CFO’s daily activities.
– First point of contact for internal and external enquiries, dealing with these confidentially and professionally.
– Manage key information flows for CFO, including through the mailbox, making astute judgements to allocate and prioritise relevant emails for team members or organisation officials to take forward.
– Co-ordinate responses to corporate information requests or ad-hoc activities as required.
– Arrange meeting logistics for CFO and wider team, booking conference or meetings rooms as appropriate.
– Distribute relevant material or updates to stakeholders, including weekly prompt payment performance reports.
– Liaise with and build good working relationships across the organisation, and the wider Director General area and across other Director General areas.
– Manage and support travel requirements and associated requirements for the organisation.
– Promote CFO’s preferences for handling issues, correspondence and briefings.
Essential Skills:
– Relevant recent experience of supporting a senior leader in a similar PA or Executive Assistant role is essential.
– Excellent organisation and planning skills including the ability to use own initiative to solve problems.
– A proactive approach to supporting the Chief Financial Officer and senior leadership, anticipating and planning for requirements and taking the initiative to address these.
– Strong communication and interpersonal skills with the ability to collaborative with staff at all levels in the organisation
– Ability to work flexibly to manage and prioritise a range of activities in an ever changing environment, often to short timescales
Desirable Skills:
– Understanding of the organisation and how it is structured and operates, including business management functions.
– Experience of working in a finance or corporate services environment in the organisation or one of its agencies.
If you would like to hear more about this opportunity please get in touch.
