Accounts Payable Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Accounts Payable Assistant for an initial 3 month contract on a rate of £13.88/hour. This role will be hybrid working.
Responsibilities:
– Maintain the AP Mailbox on a daily basis including responding to relevant queries in a timely manner, redirection queries where appropriate and escalating any necessary issues to management.
– Process Invoices onto Oracle in line with the relevant procedures and financial control framework
– Update Supplier details including supplier bank details as and when appropriate and in adherence with control framework
– Process payments in line with the organisation’s policy.
– Process Expenses ensuring they adhere to the organisation’s Travel and Expenses policy
– Perform necessary checks/audit of staff expense claims
– Build payment runs within the system to ensure timely payment of suppliers
– Send payment remittances to suppliers to advise when payment has taken place
– Review and correct/escalate bounced payments and refunds
– Prepare supplier statement reconciliations and resolve any anomalies or issues.
– Take ownership for the resolution of supplier and departmental queries, escalating to management where appropriate.
– Opening mail and actioning or redirecting as appropriate.
– Ensure the purchase order process is adhered to including returning and invoices received with the necessary purchase order and liaising with staff throughout the organisation to ensure awareness and adherence to the purchase order process.
– Assisting with both internal and external audit queries as required.
– Attendance at relevant departmental and organisational meetings.
– Any other ad hoc duties in relation to the accounts payable process or for the benefit of the wider finance department.
– Will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.
Essential Skills:
– A minimum 2 years’ experience in a similar role and an ambition to always improve.
– A good people person, with strong communication skills and attention to detail would thrive in this atmosphere.
– Have experience of working in a busy financial environment using financial systems, will be enthusiastic, willing to learn and be part of the bigger Financial Control Team.
– Good knowledge of Excel would be advantageous.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Maintain the AP Mailbox on a daily basis including responding to relevant queries in a timely manner, redirection queries where appropriate and escalating any necessary issues to management.
– Process Invoices onto Oracle in line with the relevant procedures and financial control framework
– Update Supplier details including supplier bank details as and when appropriate and in adherence with control framework
– Process payments in line with the organisation’s policy.
– Process Expenses ensuring they adhere to the organisation’s Travel and Expenses policy
– Perform necessary checks/audit of staff expense claims
– Build payment runs within the system to ensure timely payment of suppliers
– Send payment remittances to suppliers to advise when payment has taken place
– Review and correct/escalate bounced payments and refunds
– Prepare supplier statement reconciliations and resolve any anomalies or issues.
– Take ownership for the resolution of supplier and departmental queries, escalating to management where appropriate.
– Opening mail and actioning or redirecting as appropriate.
– Ensure the purchase order process is adhered to including returning and invoices received with the necessary purchase order and liaising with staff throughout the organisation to ensure awareness and adherence to the purchase order process.
– Assisting with both internal and external audit queries as required.
– Attendance at relevant departmental and organisational meetings.
– Any other ad hoc duties in relation to the accounts payable process or for the benefit of the wider finance department.
– Will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.
Essential Skills:
– A minimum 2 years’ experience in a similar role and an ambition to always improve.
– A good people person, with strong communication skills and attention to detail would thrive in this atmosphere.
– Have experience of working in a busy financial environment using financial systems, will be enthusiastic, willing to learn and be part of the bigger Financial Control Team.
– Good knowledge of Excel would be advantageous.
If you would like to hear more about this opportunity please get in touch.
