Admin Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Admin Assistant for a 12 month contract on a rate of £15.88/hour PAYE. This role will be based onsite. The working hours are 35 hours per week.
Responsibilities:
– Ensuring efficient back of house services working across enabling functions
– Providing efficient, effective and proactive support to a team
– Proactive diary and inbox management and travel booking
– Organising and preparing meetings and events, prioritising tasks and coordinating activity
– Under direction from the Executive Support Manager responsibilities will include business support to Inquiry teams, reception cover, providing support to the wider team, assisting with generic inbox management, drafting responses to correspondence, minuting meetings and other administrative tasks (printing, filing) as required.
– Under direction from the relevant teams and information management officer, apply naming conventions to emails and documents and file them appropriately, following record management, retention and destruction policies to allow the creation of an accurate corporate record
– Report IT faults
– Monitor and maintain stationery and office supplies with the finance team. Overseeing catering arrangements when appropriate
– Provide support and cover to wider team colleagues who are undertaking administrative roles. Undertaking any other appropriate duties as required to support the organisation teams
Responsibilities:
– Ensuring efficient back of house services working across enabling functions
– Providing efficient, effective and proactive support to a team
– Proactive diary and inbox management and travel booking
– Organising and preparing meetings and events, prioritising tasks and coordinating activity
– Under direction from the Executive Support Manager responsibilities will include business support to Inquiry teams, reception cover, providing support to the wider team, assisting with generic inbox management, drafting responses to correspondence, minuting meetings and other administrative tasks (printing, filing) as required.
– Under direction from the relevant teams and information management officer, apply naming conventions to emails and documents and file them appropriately, following record management, retention and destruction policies to allow the creation of an accurate corporate record
– Report IT faults
– Monitor and maintain stationery and office supplies with the finance team. Overseeing catering arrangements when appropriate
– Provide support and cover to wider team colleagues who are undertaking administrative roles. Undertaking any other appropriate duties as required to support the organisation teams
