Admin Assistant
Venesky-Brown’s client, a public sector organisation in Scotland, is currently looking to recruit an Admin Assistant for an initial 3 month contract with potential to extend on a rate of £13.93/hour PAYE. This role’s location is flexible. The working hours are 37 hours per week.
Responsibilities:
– Supporting administrative stages of several processes for example Disclosure Checks via the PVG (Protection of Vulnerable Groups) scheme, Skilled Worker Sponsorship, Recruitment and Onboarding and payroll processing.
– Processing and entering high volume of data into various systems and databases accurately and efficiently.
– Conducting thorough and accurate identity checks for a variety of workstreams or purposes, ensuring that all required documentation and verification procedures are completed in timely manner
– Maintaining and updating records and files as required
– Assisting with other administrative tasks as required
Essential Skills:
– Experience working within frontline customer service, ideally within an office support services environment
– Experience of collaborative working, sharing knowledge and information across teams and the wider organisation
– Experience of working within a busy multi-disciplinary environment with the ability to work with minimal supervision and to meet deadlines
– Experience of working effectively in often rapidly changing situations
– Experience communicating complex, confidential and often sensitive information with a range of staff across the organisation and with external stakeholders (both verbally and in writing
– Flexible approach to learning and problem solving
– Commitment to your own personal and professional development
– Highly developed customer service skills, with a helpful, flexible attitude
– Advanced keyboard skills with proven speed and accuracy
– Ability to prioritise conflicting tasks with competing deadlines in a rapidly changing environment
– Ability to access and collate a wide range of information for a range of audiences
– Highly effective communicator (written and verbal) with the ability to understand the audience and adapt communication style accordingly
– Ability to deal with a range of problems and people with honesty and integrity, showing interest in your work and seeking and valuing the contributions of others
– Strong understanding and appreciation of the need for discretion and confidentiality in the workplace
– Strong working knowledge of standard Microsoft packages (e.g., Word, Excel, PowerPoint) as well as confidence using MS Teams and SharePoint
– Understanding of the need for accuracy and attention to detail
– Values driven approach to practice, aligned with core organisation values
– Ability to meet the travel requirements of the post
Desirable Skills:
– HNC/Advanced Certificate level qualification with in-depth experience or SCQF Level 7 equivalence obtained via Advance Higher Awards; Scottish Baccalaureate; Professional Development Awards; Modern Apprenticeships; and/or SVQs
– Experience of working within a recruitment environment
– Experience in promoting continuous improvement in business support processes
– Experience of working flexibly in complex/sensitive environments where the parameters of the job are not necessarily clearly defined
– Experience of working within a Health, Social Care or educational environment
– Working knowledge of online service desks such as Jira
– Ability to confidently facilitate team meetings online
– Knowledge and experience of implementing and ensuring compliance with company policies & procedure
– Ability to collate and produce reports and statistical information
– Understanding of the application of GDPR to the storage and use of participant information and data privacy
– An understanding of the wider combined health and social care system
Responsibilities:
– Supporting administrative stages of several processes for example Disclosure Checks via the PVG (Protection of Vulnerable Groups) scheme, Skilled Worker Sponsorship, Recruitment and Onboarding and payroll processing.
– Processing and entering high volume of data into various systems and databases accurately and efficiently.
– Conducting thorough and accurate identity checks for a variety of workstreams or purposes, ensuring that all required documentation and verification procedures are completed in timely manner
– Maintaining and updating records and files as required
– Assisting with other administrative tasks as required
Essential Skills:
– Experience working within frontline customer service, ideally within an office support services environment
– Experience of collaborative working, sharing knowledge and information across teams and the wider organisation
– Experience of working within a busy multi-disciplinary environment with the ability to work with minimal supervision and to meet deadlines
– Experience of working effectively in often rapidly changing situations
– Experience communicating complex, confidential and often sensitive information with a range of staff across the organisation and with external stakeholders (both verbally and in writing
– Flexible approach to learning and problem solving
– Commitment to your own personal and professional development
– Highly developed customer service skills, with a helpful, flexible attitude
– Advanced keyboard skills with proven speed and accuracy
– Ability to prioritise conflicting tasks with competing deadlines in a rapidly changing environment
– Ability to access and collate a wide range of information for a range of audiences
– Highly effective communicator (written and verbal) with the ability to understand the audience and adapt communication style accordingly
– Ability to deal with a range of problems and people with honesty and integrity, showing interest in your work and seeking and valuing the contributions of others
– Strong understanding and appreciation of the need for discretion and confidentiality in the workplace
– Strong working knowledge of standard Microsoft packages (e.g., Word, Excel, PowerPoint) as well as confidence using MS Teams and SharePoint
– Understanding of the need for accuracy and attention to detail
– Values driven approach to practice, aligned with core organisation values
– Ability to meet the travel requirements of the post
Desirable Skills:
– HNC/Advanced Certificate level qualification with in-depth experience or SCQF Level 7 equivalence obtained via Advance Higher Awards; Scottish Baccalaureate; Professional Development Awards; Modern Apprenticeships; and/or SVQs
– Experience of working within a recruitment environment
– Experience in promoting continuous improvement in business support processes
– Experience of working flexibly in complex/sensitive environments where the parameters of the job are not necessarily clearly defined
– Experience of working within a Health, Social Care or educational environment
– Working knowledge of online service desks such as Jira
– Ability to confidently facilitate team meetings online
– Knowledge and experience of implementing and ensuring compliance with company policies & procedure
– Ability to collate and produce reports and statistical information
– Understanding of the application of GDPR to the storage and use of participant information and data privacy
– An understanding of the wider combined health and social care system
