Admin Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Admin Assistant for an initial 12 month contract on a rate of £15.88/hour PAYE – working 35 hours per week. This role will be based on site in Edinburgh.
Responsibilities:
– Under direction from the Executive Support Manager responsibilities will include business support to teams, reception cover, providing support to the Shared Services and Programme Management Team, assisting with generic inbox management, drafting responses to correspondence, minuting meetings and other administrative tasks (printing, filing) as required.
– Under direction from the relevant teams and information management officer, apply naming conventions to emails and documents and file them appropriately, following record management, retention and destruction policies to allow the creation of an accurate corporate record
– Report IT faults
– Monitor and maintain stationery and office supplies with the finance team. Overseeing catering arrangements when appropriate
– Ensuring efficient back of house services working across enabling functions
– Providing efficient, effective and proactive support to a team
– Proactive diary and inbox management and travel booking
– Organising and preparing meetings and events, prioritising tasks and coordinating activity
Essential Skills:
– Must be available to work in the office full time, Monday – Friday.
– Experience with a range of corporate systems, including Microsoft Office applications, including storing, managing and retrieving information through effective use of information systems.
– Be able to understand colleague’s needs and expectations and respond in a helpful and professional way.
– Able to build positive working relationships within the team and external stakeholders and work to agreed time scales and standards of quality, while valuing others’ contributions and being open to different points of view.
– Can be relied on to deliver agreed personal objectives and aware of how work connects with that of others; be aware of security and organisational procedures.
– Be adaptable, contribute to and embrace new ways of doing things, seeking the support of others when needed.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Under direction from the Executive Support Manager responsibilities will include business support to teams, reception cover, providing support to the Shared Services and Programme Management Team, assisting with generic inbox management, drafting responses to correspondence, minuting meetings and other administrative tasks (printing, filing) as required.
– Under direction from the relevant teams and information management officer, apply naming conventions to emails and documents and file them appropriately, following record management, retention and destruction policies to allow the creation of an accurate corporate record
– Report IT faults
– Monitor and maintain stationery and office supplies with the finance team. Overseeing catering arrangements when appropriate
– Ensuring efficient back of house services working across enabling functions
– Providing efficient, effective and proactive support to a team
– Proactive diary and inbox management and travel booking
– Organising and preparing meetings and events, prioritising tasks and coordinating activity
Essential Skills:
– Must be available to work in the office full time, Monday – Friday.
– Experience with a range of corporate systems, including Microsoft Office applications, including storing, managing and retrieving information through effective use of information systems.
– Be able to understand colleague’s needs and expectations and respond in a helpful and professional way.
– Able to build positive working relationships within the team and external stakeholders and work to agreed time scales and standards of quality, while valuing others’ contributions and being open to different points of view.
– Can be relied on to deliver agreed personal objectives and aware of how work connects with that of others; be aware of security and organisational procedures.
– Be adaptable, contribute to and embrace new ways of doing things, seeking the support of others when needed.
If you would like to hear more about this opportunity please get in touch.
