Administrative Assistant
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit an Administrative Assistant – 21 hours per week for an initial 3 month contract on a rate of £14/hour PAYE. This role will be a hybrid of working at home and in the office.
Responsibilities:
– 1. Overall day to day office administration
– 1.1. Providing general administrative support to the staff team, including:
– Call handling and initial responses to general enquiries.
– Provision of support on minute taking, photocopying, filing both manually and electronically and distribution of mail, etc.
– Maintenance of stationery, equipment, etc. for Poverty Alliance and implement a system of stock control.
– Organisation of transport and accommodation for staff and volunteers
– 1.2. Supporting the implementation of agreed administrative systems and processes, including:
– The maintenance and updating of inventory.
– Process and record petty cash claims for staff and volunteers.
– Maintenance of records and processing of access to work and similar.
– Support the updating of relevant parts of the Poverty Alliance website.
– 1.3. Liaising with suppliers and contractors, including:
– Acting as key point of contact for coordination of office maintenance, equipment testing, repairs and cleaning.
– 2. Developing administrative management systems
– 2.1 Database management
– To develop and update Salesforce, including providing guidance to the staff team.
– 3. Supporting event organisation
-To provide support for meetings, seminars and other events (both online and in person) organised by the Poverty Alliance and specifically for the Rights in Action project
– To organise and maintain the Poverty Alliance meeting room as required.
– To provide logistical support for events, including booking venues, catering, travel arrangements, reception duties.
– General
– To contribute to staff team meetings and planning processes as required.
– Contribute to a positive working environment in which equality and diversity are valued and staff are enabled to do their best.
– To carry out other tasks and duties as required by the Administrative Assistant.
Essential Skills:
– Excellent planning and administrative skills, including attention to detail and effective prioritisation of competing tasks using own initiative;
– Excellent MS Office 365 suite skills;
– Experience in database management to hold records and run monitoring reports;
– Experience of cash handling;
– Experience of managing own workload, reacting to changing circumstances, prioritisation and meeting deadlines;
– Experience of event organisation, including online events.
– Excellent planning and administrative skills, including attention to detail and effective prioritisation of competing tasks using own initiative;
– Excellent MS Office 365 suite skills;
– Experience in database management to hold records and run monitoring reports;
– Experience of cash handling;
– Experience of managing own workload, reacting to changing circumstances, prioritisation and meeting deadlines;
– Experience of event organisation, including online events.
Desirable Skills:
– Experience of updating website content;
– A relevant qualification in administration.
– Ability to work effectively both independently and in a team;
– Share the organisation’s values: compassionate, open, collaborative, innovative and driven
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– 1. Overall day to day office administration
– 1.1. Providing general administrative support to the staff team, including:
– Call handling and initial responses to general enquiries.
– Provision of support on minute taking, photocopying, filing both manually and electronically and distribution of mail, etc.
– Maintenance of stationery, equipment, etc. for Poverty Alliance and implement a system of stock control.
– Organisation of transport and accommodation for staff and volunteers
– 1.2. Supporting the implementation of agreed administrative systems and processes, including:
– The maintenance and updating of inventory.
– Process and record petty cash claims for staff and volunteers.
– Maintenance of records and processing of access to work and similar.
– Support the updating of relevant parts of the Poverty Alliance website.
– 1.3. Liaising with suppliers and contractors, including:
– Acting as key point of contact for coordination of office maintenance, equipment testing, repairs and cleaning.
– 2. Developing administrative management systems
– 2.1 Database management
– To develop and update Salesforce, including providing guidance to the staff team.
– 3. Supporting event organisation
-To provide support for meetings, seminars and other events (both online and in person) organised by the Poverty Alliance and specifically for the Rights in Action project
– To organise and maintain the Poverty Alliance meeting room as required.
– To provide logistical support for events, including booking venues, catering, travel arrangements, reception duties.
– General
– To contribute to staff team meetings and planning processes as required.
– Contribute to a positive working environment in which equality and diversity are valued and staff are enabled to do their best.
– To carry out other tasks and duties as required by the Administrative Assistant.
Essential Skills:
– Excellent planning and administrative skills, including attention to detail and effective prioritisation of competing tasks using own initiative;
– Excellent MS Office 365 suite skills;
– Experience in database management to hold records and run monitoring reports;
– Experience of cash handling;
– Experience of managing own workload, reacting to changing circumstances, prioritisation and meeting deadlines;
– Experience of event organisation, including online events.
– Excellent planning and administrative skills, including attention to detail and effective prioritisation of competing tasks using own initiative;
– Excellent MS Office 365 suite skills;
– Experience in database management to hold records and run monitoring reports;
– Experience of cash handling;
– Experience of managing own workload, reacting to changing circumstances, prioritisation and meeting deadlines;
– Experience of event organisation, including online events.
Desirable Skills:
– Experience of updating website content;
– A relevant qualification in administration.
– Ability to work effectively both independently and in a team;
– Share the organisation’s values: compassionate, open, collaborative, innovative and driven
If you would like to hear more about this opportunity please get in touch.
