Administrative Support Assistant (Part-Time)
Venesky-Brown’s client, a public sector organisation in Holyrood, is currently looking to recruit an Committee Assistant / Admin Support Assistant (part Time) for a contract until 20 June 2025 with possibility of extension on a rate of £15.78/hour (PAYE). This role will be part time will the working hours to be 22 hours , Monday to Friday. This role will be hybrid working.
Responsibilities:
– Carrying out and taking ownership of administrative processes from end to end, including compiling statistics, updating documents, monitoring budgets and using the organisation’s financial and records management systems.
– Managing own and team members’ inboxes, including responding to enquiries, updating trackers and systems and escalating any contentious issues in accordance with the team’s service level agreements.
– Using your IT and digital skills to enhance how you carry out your role and support the work of your team, including daily use of Microsoft Office packages and applications.
– Preparing information in accordance with the team’s service level agreement, including monitoring the procedures involved and suggesting changes and efficiencies to enable the continual improvement of service quality.
– Providing support for other teams to manage workload peaks across the office.
– Meeting and greeting people attending organisation on official business, ensuring their connection with us is positive and accessible from first contact.
– Assisting team members to draft web content in plain English, updating the content management system and producing high quality content for Twitter to promote the work of the Committee.
– Arranging meetings, visits and events, including requesting and issuing documentation, assisting in the editing and publishing of documents, drafting agendas and taking and issuing minutes.
– Providing support to team members in a proactive manner by devising efficient systems and/or using corporate systems effectively to ensure data and records are accurate and accessible.
Essential Skills:
– Sound analytical skills and good judgement to inform decisions both about your own responsibilities and those of others.
– The ability to approach problems you face in a sensitive way, always maintaining confidentiality and ensuring the security of data.
– The ability to take on new or additional responsibilities to further own development, including trying new ways of working and embracing technology.
– The ability to balance and prioritise competing demands with the foresight to plan ahead and anticipate workload peaks.
– An ability to take account of others’ needs when delivering a service and uses a proactive approach to ensure expectations are being met.
– The ability to openly share knowledge and skills to help other members of the team to develop and is approachable and sensitive towards others.
– Excellent time management and organisational skills and ability to work under pressure and to tight deadlines to meet team’s service level agreements.
– The ability to explain or pass on complex or detailed information precisely and clearly to a diverse range of people, at different levels, demands and requirement.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Carrying out and taking ownership of administrative processes from end to end, including compiling statistics, updating documents, monitoring budgets and using the organisation’s financial and records management systems.
– Managing own and team members’ inboxes, including responding to enquiries, updating trackers and systems and escalating any contentious issues in accordance with the team’s service level agreements.
– Using your IT and digital skills to enhance how you carry out your role and support the work of your team, including daily use of Microsoft Office packages and applications.
– Preparing information in accordance with the team’s service level agreement, including monitoring the procedures involved and suggesting changes and efficiencies to enable the continual improvement of service quality.
– Providing support for other teams to manage workload peaks across the office.
– Meeting and greeting people attending organisation on official business, ensuring their connection with us is positive and accessible from first contact.
– Assisting team members to draft web content in plain English, updating the content management system and producing high quality content for Twitter to promote the work of the Committee.
– Arranging meetings, visits and events, including requesting and issuing documentation, assisting in the editing and publishing of documents, drafting agendas and taking and issuing minutes.
– Providing support to team members in a proactive manner by devising efficient systems and/or using corporate systems effectively to ensure data and records are accurate and accessible.
Essential Skills:
– Sound analytical skills and good judgement to inform decisions both about your own responsibilities and those of others.
– The ability to approach problems you face in a sensitive way, always maintaining confidentiality and ensuring the security of data.
– The ability to take on new or additional responsibilities to further own development, including trying new ways of working and embracing technology.
– The ability to balance and prioritise competing demands with the foresight to plan ahead and anticipate workload peaks.
– An ability to take account of others’ needs when delivering a service and uses a proactive approach to ensure expectations are being met.
– The ability to openly share knowledge and skills to help other members of the team to develop and is approachable and sensitive towards others.
– Excellent time management and organisational skills and ability to work under pressure and to tight deadlines to meet team’s service level agreements.
– The ability to explain or pass on complex or detailed information precisely and clearly to a diverse range of people, at different levels, demands and requirement.
If you would like to hear more about this opportunity please get in touch.
