Administrator
Venesky-Brown’s client, a public sector organisation in Armagh, is currently looking to recruit an Administrator for an initial 5 month contract on a rate of £12.31/hour PAYE – working 30 hours per week, 9am-3.30pm. This role will be onsite (Keady 2 days & Lisanally 3 days per week).
Responsibilities:
– Undertake admin and clerical duties including:
– Making appointments.
– Maintain diaries.
– Completion of off Duty
– Receiving, processing and distributing incoming mail, personally dealing with routine items.
– Establish and maintain effective filing systems within the department
– Maintain and update data bases required within the department
– Receiving telephone calls and taking action in accordance with procedures
– Stock control and ordering domestic cleaning supplies and toiletries on eProcurement system
– Stock control and ordering food and kitchen supplies on eProcurement system
– Complete submission of monthly and weekly timesheets
– Complete weekly/ monthly occupancy returns using excel
– Weekly Petty Cash management
– Lodgement of Cash – for service user meals using agreed system
– Be responsible for maintaining a stock of stationary, equipment and supplies
– Prepare staff files
– Prepare Client Files
– Management of files and records in line with Good Management Good Records (2015) policy & procedure including the retention and disposal schedule of information within the department. To include closing records etc.
– Deal with adhoc enquires that come into the Department
– Provide admin cover across the Department when required
– Reporting of vaults as and when they arise on appropriate systems.
– PPI/ questionnaire feedback
– Updating policies and procedures and all other information that requires updating weekly/ monthly as required to meet needs of service.
– Participate in a formal programme of supervision with designated Line Manager.
– Participate in staff training and quality improvement initiatives.
– Contribute to the necessary collation of statistical returns and other information required on a monthly basis and when required by the Trust.
– Any other duties of a similar nature which may be assigned by the facility manager as circumstances dictate.
Essential Skills:
– 4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification AND 1 years’ experience in a clerical/administrative role OR 2 years’ experience in a clerical/administrative role.
– Experience in the use of Microsoft office products including Word, or equivalent.
– Ability to work as part of a Team.
– Ability to use own initiative
– Good organisational skills with an ability to prioritise own workload.
– Effective communications skills to meet the needs of the post in full.
– Hold a full current driving license valid for use in the UK and have access to a car on appointment.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Undertake admin and clerical duties including:
– Making appointments.
– Maintain diaries.
– Completion of off Duty
– Receiving, processing and distributing incoming mail, personally dealing with routine items.
– Establish and maintain effective filing systems within the department
– Maintain and update data bases required within the department
– Receiving telephone calls and taking action in accordance with procedures
– Stock control and ordering domestic cleaning supplies and toiletries on eProcurement system
– Stock control and ordering food and kitchen supplies on eProcurement system
– Complete submission of monthly and weekly timesheets
– Complete weekly/ monthly occupancy returns using excel
– Weekly Petty Cash management
– Lodgement of Cash – for service user meals using agreed system
– Be responsible for maintaining a stock of stationary, equipment and supplies
– Prepare staff files
– Prepare Client Files
– Management of files and records in line with Good Management Good Records (2015) policy & procedure including the retention and disposal schedule of information within the department. To include closing records etc.
– Deal with adhoc enquires that come into the Department
– Provide admin cover across the Department when required
– Reporting of vaults as and when they arise on appropriate systems.
– PPI/ questionnaire feedback
– Updating policies and procedures and all other information that requires updating weekly/ monthly as required to meet needs of service.
– Participate in a formal programme of supervision with designated Line Manager.
– Participate in staff training and quality improvement initiatives.
– Contribute to the necessary collation of statistical returns and other information required on a monthly basis and when required by the Trust.
– Any other duties of a similar nature which may be assigned by the facility manager as circumstances dictate.
Essential Skills:
– 4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification AND 1 years’ experience in a clerical/administrative role OR 2 years’ experience in a clerical/administrative role.
– Experience in the use of Microsoft office products including Word, or equivalent.
– Ability to work as part of a Team.
– Ability to use own initiative
– Good organisational skills with an ability to prioritise own workload.
– Effective communications skills to meet the needs of the post in full.
– Hold a full current driving license valid for use in the UK and have access to a car on appointment.
If you would like to hear more about this opportunity please get in touch.
