Administrator – Building Supervisor
Venesky-Brown’s client, a public sector organisation in Inverness, is currently looking to recruit a Building Supervisor for an initial 2 month contract although this could be extended. The rate for this role is £13.94/hour (PAYE). This role will require some travel.
Responsibilities:
– To take a significant role in the planning and implementation, co-ordinating and commissioning of Booking System for all organisation’s Buildings
– Welcoming and directing all visitors to the building
– Processing all deliveries to the building including mail, parcels and larger items
– Internal planning and reconfiguration of building
– The post holder will be required to carry out training and re-training.
– Identification of staff training requirements
– Close liaison with other departments providing assistance in matters relating to organisation’s Buildings
– Ensuring compliance of safe working practices within the Building, assessing risk and identifying changes to work practice as required
– Develop and sustain links with senior managers in non-clinical services in order to keep abreast of developments within the local site and identify and exploit opportunities for service delivery and improvement. Perform an active and productive role.
– The post holder will be part of the support team and will work flexibly with the needs of the services.
– Deal in a professional and efficient way with telephone and personal callers to the building, ensuring enquiries are dealt with appropriately and timeously
– Supervise maintenance of meeting room diaries, taking bookings and advising on the availability of rooms.
– General Clerical Duties as required for the maintenance of building services.
– Supervise maintenance of visitor register.
– Supervise maintenance of stock of paper and other consumables for office photocopiers, mailroom printers and report any machine faults to the service engineer as necessary.
– Advise Repair Hotline of any work required within the building. Monitor the requests and the work carried out.
– Advise Helpdesk of any staff changes and monitor the requests to ensure accuracy of details.
Essential Skills:
– SVQ level 3 or equivalent in Business Administration/Customer Services or similar with at least 12 months experience
– Previous experience in training staff groups in a supervisory role
– Excellent communication skills
– Full driving licence
– Ability to work to strict timescales
– Ability to work flexibly and adapt quickly
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– To take a significant role in the planning and implementation, co-ordinating and commissioning of Booking System for all organisation’s Buildings
– Welcoming and directing all visitors to the building
– Processing all deliveries to the building including mail, parcels and larger items
– Internal planning and reconfiguration of building
– The post holder will be required to carry out training and re-training.
– Identification of staff training requirements
– Close liaison with other departments providing assistance in matters relating to organisation’s Buildings
– Ensuring compliance of safe working practices within the Building, assessing risk and identifying changes to work practice as required
– Develop and sustain links with senior managers in non-clinical services in order to keep abreast of developments within the local site and identify and exploit opportunities for service delivery and improvement. Perform an active and productive role.
– The post holder will be part of the support team and will work flexibly with the needs of the services.
– Deal in a professional and efficient way with telephone and personal callers to the building, ensuring enquiries are dealt with appropriately and timeously
– Supervise maintenance of meeting room diaries, taking bookings and advising on the availability of rooms.
– General Clerical Duties as required for the maintenance of building services.
– Supervise maintenance of visitor register.
– Supervise maintenance of stock of paper and other consumables for office photocopiers, mailroom printers and report any machine faults to the service engineer as necessary.
– Advise Repair Hotline of any work required within the building. Monitor the requests and the work carried out.
– Advise Helpdesk of any staff changes and monitor the requests to ensure accuracy of details.
Essential Skills:
– SVQ level 3 or equivalent in Business Administration/Customer Services or similar with at least 12 months experience
– Previous experience in training staff groups in a supervisory role
– Excellent communication skills
– Full driving licence
– Ability to work to strict timescales
– Ability to work flexibly and adapt quickly
If you would like to hear more about this opportunity please get in touch.
