Business Assistant (Finance)
Venesky-Brown’s client, a public sector organisation in Belfast, is currently looking to recruit a Business Assistant (Finance) for an initial 3 month contract on a rate of £15.98/hour PAYE – working 37 hours per week Monday – Friday 8.30am – 5pm. This role will be office based.
Responsibilities:
– To take day to day responsibility for monitoring the procurement of goods and services (purchase orders) and processing direct payments in accordance with relevant organisational and Departmental procedures.
-To assist the appropriate Officer in the preparation of all documentation in relation to quotations or tenders, maintaining a procurement database and participating in the evaluation of relevant quotations and tenders as appropriate.
– Monitor and resolve invoice related queries and compliance issues in conjunction with Departmental and Corporate staff ensuring deadlines are met.
– Be responsible for the maintenance of the Department’s petty cash/floats and the timely recoupment of same from the Finance and Resources Department.
– Maintain records associated with the payment and receipt of grants and to liaise with Departmental staff regarding grant payment issues.
– Collate and prepare weekly and monthly income and VAT returns for the Department in line with all relevant procedures.
– To assist the appropriate Officer in ensuring the centralised control of income, and management of the Department’s sales ledger and debt in line with Departmental and corporate procedures.
– Assist the appropriate Officer with the management and administration of Departmental systems and carry out functions associated with this role.
– Assist in the research, development and management of Departmental processes and systems (not exclusively IT systems) in order to improve efficiency and effectiveness.
– Assist in the provision of management information in relation to both finance and performance, including liaising with Departmental Managers in accordance with organisational policies, procedures and timetables.
– Assist the appropriate Officer in the provision and maintenance of effective records management systems.
– Assist the appropriate Officer in providing advice and guidance to Departmental Managers on finance, procurement and performance related matters in line with Departmental and Corporate procedures.
– Assist the appropriate Officer identify the business support needs of the Department and to assist in developing and implementing systems, procedures, staffing and training arrangements to meet these needs.
– Be responsible for daily management and training of any assigned support staff.
– Assist as required in the monitoring and reviewing of budgets and to investigate queries in relation to budget variances including corrective action ensuring that accurate records are maintained.
– Assist, as required, with the preparation of financial returns for organisational and partner departments.
– Assist the appropriate Officer with the preparation of the Annual Revenue Estimates for the Department, including the keying, checking and updating of financial information and systems.
– Represent the appropriate Officer in the post holder’s sphere of responsibility when required.
– Participate as directed in the organisation’s selection interview procedure.
– Act in accordance with the organisation and departmental policies and procedures including customer care; equal opportunities; health and safety; safeguarding and any pertinent legislation.
– Participate in all induction and in-service training provided by the organisation and in the induction and support of all newly appointed staff and other human resource management procedures as appropriate.
– Undertake the duties in such a way as to enhance and protect the reputation and public profile of the organisation.
– Undertake such other relevant duties as may, from time to time, be required.
Essential Skills:
– At least one year’s relevant experience in each of the following three areas:
– The ability to effectively manage and encourage teamwork to deliver successful results, building rapport with other, as well as offering help and support and developing others through training and mentoring.
– A knowledge of financial systems in order to provide advice and guidance on departmental financial matters.
– The ability to demonstrate good communication skills and to communicate with a wide range of people, both verbally and in writing.
– The ability to deal with and respond to the needs of a diverse range of internal and external customers, including members of the public.
– The ability to be an effective team member with the ability to work towards and achieve team goals and outcomes.
– The ability to use both specialist software packages and standard Microsoft Office programmes.
– A practical approach to problem solving with the ability to extract, analyse and report upon service information, in order to make decisions on operational issues.
– The ability to prioritise and plan work to ensure that all targets and quality standards are consistently met.
– Have five GCSEs (grades A-C) including English, or equivalent qualifications, or have passed the computer-based assessment test for Business Support Clerk, WPO/Clerk or Clerical Officer recruitment campaigns and have been appointed to one of these roles.
– Can demonstrate on the application form, by providing personal and specific examples, at least two years’ relevant experience in each of the three areas detailed above.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– To take day to day responsibility for monitoring the procurement of goods and services (purchase orders) and processing direct payments in accordance with relevant organisational and Departmental procedures.
-To assist the appropriate Officer in the preparation of all documentation in relation to quotations or tenders, maintaining a procurement database and participating in the evaluation of relevant quotations and tenders as appropriate.
– Monitor and resolve invoice related queries and compliance issues in conjunction with Departmental and Corporate staff ensuring deadlines are met.
– Be responsible for the maintenance of the Department’s petty cash/floats and the timely recoupment of same from the Finance and Resources Department.
– Maintain records associated with the payment and receipt of grants and to liaise with Departmental staff regarding grant payment issues.
– Collate and prepare weekly and monthly income and VAT returns for the Department in line with all relevant procedures.
– To assist the appropriate Officer in ensuring the centralised control of income, and management of the Department’s sales ledger and debt in line with Departmental and corporate procedures.
– Assist the appropriate Officer with the management and administration of Departmental systems and carry out functions associated with this role.
– Assist in the research, development and management of Departmental processes and systems (not exclusively IT systems) in order to improve efficiency and effectiveness.
– Assist in the provision of management information in relation to both finance and performance, including liaising with Departmental Managers in accordance with organisational policies, procedures and timetables.
– Assist the appropriate Officer in the provision and maintenance of effective records management systems.
– Assist the appropriate Officer in providing advice and guidance to Departmental Managers on finance, procurement and performance related matters in line with Departmental and Corporate procedures.
– Assist the appropriate Officer identify the business support needs of the Department and to assist in developing and implementing systems, procedures, staffing and training arrangements to meet these needs.
– Be responsible for daily management and training of any assigned support staff.
– Assist as required in the monitoring and reviewing of budgets and to investigate queries in relation to budget variances including corrective action ensuring that accurate records are maintained.
– Assist, as required, with the preparation of financial returns for organisational and partner departments.
– Assist the appropriate Officer with the preparation of the Annual Revenue Estimates for the Department, including the keying, checking and updating of financial information and systems.
– Represent the appropriate Officer in the post holder’s sphere of responsibility when required.
– Participate as directed in the organisation’s selection interview procedure.
– Act in accordance with the organisation and departmental policies and procedures including customer care; equal opportunities; health and safety; safeguarding and any pertinent legislation.
– Participate in all induction and in-service training provided by the organisation and in the induction and support of all newly appointed staff and other human resource management procedures as appropriate.
– Undertake the duties in such a way as to enhance and protect the reputation and public profile of the organisation.
– Undertake such other relevant duties as may, from time to time, be required.
Essential Skills:
– At least one year’s relevant experience in each of the following three areas:
- assisting in the collation, review and analysis of budget and financial reports and processing all associated financial transactions.
- dealing with the receipt of income including the completion of reconciliations and, or the processing of orders for goods and services in accordance with the relevant processes and procedures.
– The ability to effectively manage and encourage teamwork to deliver successful results, building rapport with other, as well as offering help and support and developing others through training and mentoring.
– A knowledge of financial systems in order to provide advice and guidance on departmental financial matters.
– The ability to demonstrate good communication skills and to communicate with a wide range of people, both verbally and in writing.
– The ability to deal with and respond to the needs of a diverse range of internal and external customers, including members of the public.
– The ability to be an effective team member with the ability to work towards and achieve team goals and outcomes.
– The ability to use both specialist software packages and standard Microsoft Office programmes.
– A practical approach to problem solving with the ability to extract, analyse and report upon service information, in order to make decisions on operational issues.
– The ability to prioritise and plan work to ensure that all targets and quality standards are consistently met.
– Have five GCSEs (grades A-C) including English, or equivalent qualifications, or have passed the computer-based assessment test for Business Support Clerk, WPO/Clerk or Clerical Officer recruitment campaigns and have been appointed to one of these roles.
– Can demonstrate on the application form, by providing personal and specific examples, at least two years’ relevant experience in each of the three areas detailed above.
If you would like to hear more about this opportunity please get in touch.
