Business & Finance Administrator
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Business & Finance Support Admin for a 4 week rolling contract on a rate of £17.02/hour PAYE. This role will be hybrid based and work 30 hours a week.
Responsibilities:
– Manage the volunteer community expenses and devolved funding reimbursements from Local Authorities and liaise with Local Authority Clerks for the timely submission of claims and resolve any queries.
– Ensuring financial processes are maintained and followed, for auditing purposes.
– Supporting the coordination of the collation of monthly internal payroll documentation for staff and Board members in line with Shared Services Provider’s timetable and record-keeping requirements
– Provide administrative support to the teams that source supplies and services through procurement and are signed inline with the Scheme of Delegation
– Support procurement activity through researching contracts and recoding renewal requirements with the contract managers
– Support effective contract management i.e correspondence, meeting administration and minute taking.
– In the spirit of positive team working, willingly lend support to colleagues and members of our volunteer community, when possible, in their times of pressure and demand
– Proactively explore ways to continuously improve the effectiveness of your role to support the delivery of outcomes.
Essential Skills:
– Effectively initiates dialogue across teams, levels, departments recognising that we have a shared responsibility to provide the best experience for our colleagues and wider stakeholders.
– Recognises the value of every contribution and area of expertise within the organisation. This includes building links and networks across teams (internally and externally).
– Creates a supportive team environment by listening and responding to others and creating opportunities for innovation and generation of ideas and actions.
– Good written and verbal communication skills.
– Ability to communicate effectively in 1:1 and group settings.
– Ability to adjust communication skills to meet the needs of the recipient
– Encourages and supports open two-way communication.
– Is motivated by values and getting on with the job.
– Shows resilience that enables the team to perform to the highest standards;
– Attention to detail and a proactive approach to problem-solving
– Able to effectively use computerised office applications including Microsoft Excel or equivalent spreadsheet software, Microsoft Word, and Outlook
– Excellent numeracy skills
– Experience of effectively working alongside staff and/or volunteers
– Experience of working with invoices and financial processes
– Experience of procurement and contract management
– Ability to research and present information accurate.
– Good administrative skills
– Good interpersonal skills
– Excellent customer service skills
– Ability to multi-task, deal with work within tight and sometimes conflicting deadlines and prioritise work appropriately.
– Ability to work with minimal supervision.
– Good team player
– Good communication skills (written, listening and verbal), including ability to provide clear instructions to stakeholders (volunteers and staff) in a supportive, encouraging & professional manner.
– HND or equivalent experience
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Manage the volunteer community expenses and devolved funding reimbursements from Local Authorities and liaise with Local Authority Clerks for the timely submission of claims and resolve any queries.
– Ensuring financial processes are maintained and followed, for auditing purposes.
– Supporting the coordination of the collation of monthly internal payroll documentation for staff and Board members in line with Shared Services Provider’s timetable and record-keeping requirements
– Provide administrative support to the teams that source supplies and services through procurement and are signed inline with the Scheme of Delegation
– Support procurement activity through researching contracts and recoding renewal requirements with the contract managers
– Support effective contract management i.e correspondence, meeting administration and minute taking.
– In the spirit of positive team working, willingly lend support to colleagues and members of our volunteer community, when possible, in their times of pressure and demand
– Proactively explore ways to continuously improve the effectiveness of your role to support the delivery of outcomes.
Essential Skills:
– Effectively initiates dialogue across teams, levels, departments recognising that we have a shared responsibility to provide the best experience for our colleagues and wider stakeholders.
– Recognises the value of every contribution and area of expertise within the organisation. This includes building links and networks across teams (internally and externally).
– Creates a supportive team environment by listening and responding to others and creating opportunities for innovation and generation of ideas and actions.
– Good written and verbal communication skills.
– Ability to communicate effectively in 1:1 and group settings.
– Ability to adjust communication skills to meet the needs of the recipient
– Encourages and supports open two-way communication.
– Is motivated by values and getting on with the job.
– Shows resilience that enables the team to perform to the highest standards;
– Attention to detail and a proactive approach to problem-solving
– Able to effectively use computerised office applications including Microsoft Excel or equivalent spreadsheet software, Microsoft Word, and Outlook
– Excellent numeracy skills
– Experience of effectively working alongside staff and/or volunteers
– Experience of working with invoices and financial processes
– Experience of procurement and contract management
– Ability to research and present information accurate.
– Good administrative skills
– Good interpersonal skills
– Excellent customer service skills
– Ability to multi-task, deal with work within tight and sometimes conflicting deadlines and prioritise work appropriately.
– Ability to work with minimal supervision.
– Good team player
– Good communication skills (written, listening and verbal), including ability to provide clear instructions to stakeholders (volunteers and staff) in a supportive, encouraging & professional manner.
– HND or equivalent experience
If you would like to hear more about this opportunity please get in touch.
