Business Support Assistant
Venesky-Brown’s client, a public sector organisation in Livingston, is currently looking to recruit a Business Support Assistant for an initial 6 month contract with option to extend on a rate of £13.81/hour PAYE – working 9am – 4:30pm (35 hrs Per week). This role will be based in Livingston.
Responsibilities:
– Organising and managing logistics for online and face to face events. Recording data as requested by the Events Coordinator.
– Providing admin support.
– Supporting ad hoc Strategic Business Unit tasks as required.
– Maintaining up to date contact lists of stakeholders.
– Liaising with colleagues and external stakeholders.
– Monitoring mailboxes.
– Organising, collating and issuing papers, reports etc for key meetings. Note taking and updating action logs.
– Collating and processing data and maintaining corporate databases (e.g. survey and evaluation responses, event attendees and engagement).
– Obtaining quotes for minor purchases and issuing low level contract documentation on behalf of the programme of work. Work with the Procurement team to ensure that processes are followed.
– Raising, tracking and receipting Purchase Orders.
– Booking meeting rooms in venues when required and as appropriate.
– Covering reception duties, including welcoming staff, visitors, and contractors; greeting and directing at reception, by phone, and via a central mailbox. Booking car parking spaces, couriers, and ordering stationery. Maintaining security in line with procedures at reception.
– Ensuring visitors and contractors are signed in, provided with health and safety information, issued passes or keys where required, and informing host(s) of arrival(s).
– Covering enquiries mailbox as required. Using existing systems and processes to respond to enquiries received by telephone and email within set deadlines.
Essential Skills:
– Excellent organisational skills with the ability to manage your workload. Along with using your own initiative to balance competing priorities and ensure deadlines are met.
– Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
– Experience of working in a fast-paced office environment, proficient in the use of Outlook, Word and Excel IT packages.
– Ability to collate different forms of data to provide appropriate information to senior management.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Organising and managing logistics for online and face to face events. Recording data as requested by the Events Coordinator.
– Providing admin support.
– Supporting ad hoc Strategic Business Unit tasks as required.
– Maintaining up to date contact lists of stakeholders.
– Liaising with colleagues and external stakeholders.
– Monitoring mailboxes.
– Organising, collating and issuing papers, reports etc for key meetings. Note taking and updating action logs.
– Collating and processing data and maintaining corporate databases (e.g. survey and evaluation responses, event attendees and engagement).
– Obtaining quotes for minor purchases and issuing low level contract documentation on behalf of the programme of work. Work with the Procurement team to ensure that processes are followed.
– Raising, tracking and receipting Purchase Orders.
– Booking meeting rooms in venues when required and as appropriate.
– Covering reception duties, including welcoming staff, visitors, and contractors; greeting and directing at reception, by phone, and via a central mailbox. Booking car parking spaces, couriers, and ordering stationery. Maintaining security in line with procedures at reception.
– Ensuring visitors and contractors are signed in, provided with health and safety information, issued passes or keys where required, and informing host(s) of arrival(s).
– Covering enquiries mailbox as required. Using existing systems and processes to respond to enquiries received by telephone and email within set deadlines.
Essential Skills:
– Excellent organisational skills with the ability to manage your workload. Along with using your own initiative to balance competing priorities and ensure deadlines are met.
– Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
– Experience of working in a fast-paced office environment, proficient in the use of Outlook, Word and Excel IT packages.
– Ability to collate different forms of data to provide appropriate information to senior management.
If you would like to hear more about this opportunity please get in touch.
