Business Support Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Business Support for an initial 6 month contract on a rate of £14.37/hour PAYE – working 35 hours per week. This role will be hybrid working – will be required to attend the office most Tuesdays.
Responsibilities:
– Check the Freephone messages and accurately record details on the CMS system.
– Monitor and manage the generic team email inbox, forwarding messages and information to relevant colleagues promptly.
– Provide administrative support for the recruitment and management of volunteers, including:
– Process volunteers’ expenses claims in line with policy and record them for audit purposes.
– Raise purchase orders to support colleagues (venues, catering, car hire, hotel bookings etc.) and track spend.
– Arrange travel and accommodation for volunteers and staff as required.
– Support the team by maintaining, cleaning, and updating Excel databases (e.g. volunteer data, training records, project tracking spreadsheets).
– Undertake data checks for completeness and accuracy, identifying and flagging missing or inconsistent information.
– Track key dates (e.g. renewals, reviews, events) using shared trackers or spreadsheets.
– Carry out desk-based research to compile useful listings, such as company and organisation directories across Scotland, potential partner contacts, or venue databases.
– Maintain and update internal resource databases, ensuring information is current, accurate, and easy to access.
– Support development of standard templates or filing systems to improve efficiency.
– Maintain clear, well-organised digital and (where applicable) physical filing systems.
– Ensure key documents are correctly named, version-controlled, and stored according to data protection and record management policies.
Essential Skills:
– Strong administrative skills with experience handling email inboxes, spreadsheets, and document management.
– Excellent attention to detail and accuracy in data handling.
– Competence in Microsoft Excel, Word, and Outlook.
– Strong organisational skills with the ability to manage multiple priorities.
– Proactive and able to work with minimal supervision once trained.
Desirable Skills:
– Experience in public sector or volunteer management settings.
– Familiarity with procurement or financial administration processes (e.g. purchase orders, expenses).
– Experience conducting desk research or compiling databases.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Check the Freephone messages and accurately record details on the CMS system.
– Monitor and manage the generic team email inbox, forwarding messages and information to relevant colleagues promptly.
– Provide administrative support for the recruitment and management of volunteers, including:
- Sending and following up on information requests to applicants.
- Updating volunteer records and databases.
– Process volunteers’ expenses claims in line with policy and record them for audit purposes.
– Raise purchase orders to support colleagues (venues, catering, car hire, hotel bookings etc.) and track spend.
– Arrange travel and accommodation for volunteers and staff as required.
– Support the team by maintaining, cleaning, and updating Excel databases (e.g. volunteer data, training records, project tracking spreadsheets).
– Undertake data checks for completeness and accuracy, identifying and flagging missing or inconsistent information.
– Track key dates (e.g. renewals, reviews, events) using shared trackers or spreadsheets.
– Carry out desk-based research to compile useful listings, such as company and organisation directories across Scotland, potential partner contacts, or venue databases.
– Maintain and update internal resource databases, ensuring information is current, accurate, and easy to access.
– Support development of standard templates or filing systems to improve efficiency.
– Maintain clear, well-organised digital and (where applicable) physical filing systems.
– Ensure key documents are correctly named, version-controlled, and stored according to data protection and record management policies.
Essential Skills:
– Strong administrative skills with experience handling email inboxes, spreadsheets, and document management.
– Excellent attention to detail and accuracy in data handling.
– Competence in Microsoft Excel, Word, and Outlook.
– Strong organisational skills with the ability to manage multiple priorities.
– Proactive and able to work with minimal supervision once trained.
Desirable Skills:
– Experience in public sector or volunteer management settings.
– Familiarity with procurement or financial administration processes (e.g. purchase orders, expenses).
– Experience conducting desk research or compiling databases.
If you would like to hear more about this opportunity please get in touch.
