Clerical Assistant
Venesky-Brown’s client, a public sector organisation in Livingston, is currently looking to recruit a Clerical Assistant for as soon as possible until the 31st of October 2025 on a rate of £13.71/hour PAYE. This role will be based in Livingston.
Responsibilities:
– Deal with and record as necessary, telephone, face to face and email enquiries from service users, relatives and colleagues
– Manage incoming and outgoing mail, logging and responding where appropriate
– Meeting arrangements – arrange internal / external / agency / partner meetings booking resources (e.g. rooms, flipcharts, tele conferencing facilities, refreshments) as necessary
– Meeting handling – prepare agendas, take minutes (internal or team meetings), type minutes and circulate accordingly
– Book travel and accommodation as required for the attendance at external courses and conferences
– Provide a high-quality copy / audio typing service producing correspondence, reports, forms, minutes, procedures, presentation materials and other items as required
– Input and maintain accurate records to a range of systems including databases, spreadsheets, payment systems, office diaries etc.
– Raise and approve invoices and purchases in line with authorised levels
– Handle and maintain accurate records of petty cash expenditure ensuring compliance with the organisation’s (or health) procedures
– Compile standard statistical / financial information undertaking simple calculations
– Undertake photocopying and scanning duties as required, ensuring compliance with the organisation’s information security policies and procedures
– Develop and maintain an effective paper filing system in line with document handling procedures and to enable accurate retrieval of any required files and associated archive and destruction
– Maintain an efficient stock control system for all stationery and equipment
– Deal with the daily administration of pool cars and collate returns on usage as required
– Ensure that all tasks are undertaken within defined service levels / standards
– Maintain and update procedural documentation
– Participate in reviews of administrative / clerical processes
Essential Skills:
– Good written skills, with an excellent attention to accuracy and detail
– Excellent customer service and interpersonal skills with an ability to communicate effectively with service users, colleagues and managers at all levels
– Confident in the use of IT systems
– Ability to work flexibly to meet deadlines
– Good organisational skills
Desirable Skills:
– Experience of cash handling
– Educated to NC Level 6/Higher/Skills for Work Level 6/Modern Apprentice SVQ3
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Deal with and record as necessary, telephone, face to face and email enquiries from service users, relatives and colleagues
– Manage incoming and outgoing mail, logging and responding where appropriate
– Meeting arrangements – arrange internal / external / agency / partner meetings booking resources (e.g. rooms, flipcharts, tele conferencing facilities, refreshments) as necessary
– Meeting handling – prepare agendas, take minutes (internal or team meetings), type minutes and circulate accordingly
– Book travel and accommodation as required for the attendance at external courses and conferences
– Provide a high-quality copy / audio typing service producing correspondence, reports, forms, minutes, procedures, presentation materials and other items as required
– Input and maintain accurate records to a range of systems including databases, spreadsheets, payment systems, office diaries etc.
– Raise and approve invoices and purchases in line with authorised levels
– Handle and maintain accurate records of petty cash expenditure ensuring compliance with the organisation’s (or health) procedures
– Compile standard statistical / financial information undertaking simple calculations
– Undertake photocopying and scanning duties as required, ensuring compliance with the organisation’s information security policies and procedures
– Develop and maintain an effective paper filing system in line with document handling procedures and to enable accurate retrieval of any required files and associated archive and destruction
– Maintain an efficient stock control system for all stationery and equipment
– Deal with the daily administration of pool cars and collate returns on usage as required
– Ensure that all tasks are undertaken within defined service levels / standards
– Maintain and update procedural documentation
– Participate in reviews of administrative / clerical processes
Essential Skills:
– Good written skills, with an excellent attention to accuracy and detail
– Excellent customer service and interpersonal skills with an ability to communicate effectively with service users, colleagues and managers at all levels
– Confident in the use of IT systems
– Ability to work flexibly to meet deadlines
– Good organisational skills
Desirable Skills:
– Experience of cash handling
– Educated to NC Level 6/Higher/Skills for Work Level 6/Modern Apprentice SVQ3
If you would like to hear more about this opportunity please get in touch.
