Clerical Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Clerical Assistant for an approximately 3 to 6 months contract on a salary of £15.14 – £15.90/ Hour (PAYE).
Responsibilities:
– Formal record keeping and other clerical duties such as word processing, document production, photocopying and filing
– Coordinate memberships and subscriptions with industry specialists
– Complete and submit annual declarations/licence agreements
– Maintain and update office systems by ensuring accurate record keeping and data management
– Assist with the coordination of internal and external activities such as organising Team days, ordering hospitality, arranging accommodation, transport and visits
– Servicing appropriate meetings by minute taking and distributing action points
– Dealing with general enquiries
– Liaising with various internal departments including, Finance team and the Business Development team
– Transmission of information to groups in connection with events, amendments and other information
– Check reports weekly to ensure that enrolments are up-to-date and the correct fees are attached
– Maintain and ensure the accuracy of information relating to the internal register system including monitoring registers, updating attendance records and creating lists for accurate attendance reporting for external and internal purposes
– To undertake any other reasonable duties within the framework of the post
– Administer payment processes
– Assist with financial activities, including orders, invoices and arranging petty cash and BACS payments
– Liaising with suppliers, confirming kit lists in line with financial regulations
– Evaluating tender documents in line with Procurement regulations
– Processing staff additional hours and expenses
– The post holder will have a flexible approach to duties and contacts and be able to show initiative to resolve problems.
– The post-holder is expected to contribute to the establishment/amendment of office processes and procedures to ensure best operational working practice.
Essential Skills:
– SCQF level 6/7, ideally in an Office Administration or Business Studies
– ICT skills: knowledge of Microsoft Office packages, particularly Excel and Word, is essential with an understanding of management information systems
– Good organisational skills and the ability to multi-task
– The post-holder must have previous experience in an office environment, dealing with data input/retrieval in a customer service provision
– Customer service skills
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Formal record keeping and other clerical duties such as word processing, document production, photocopying and filing
– Coordinate memberships and subscriptions with industry specialists
– Complete and submit annual declarations/licence agreements
– Maintain and update office systems by ensuring accurate record keeping and data management
– Assist with the coordination of internal and external activities such as organising Team days, ordering hospitality, arranging accommodation, transport and visits
– Servicing appropriate meetings by minute taking and distributing action points
– Dealing with general enquiries
– Liaising with various internal departments including, Finance team and the Business Development team
– Transmission of information to groups in connection with events, amendments and other information
– Check reports weekly to ensure that enrolments are up-to-date and the correct fees are attached
– Maintain and ensure the accuracy of information relating to the internal register system including monitoring registers, updating attendance records and creating lists for accurate attendance reporting for external and internal purposes
– To undertake any other reasonable duties within the framework of the post
– Administer payment processes
– Assist with financial activities, including orders, invoices and arranging petty cash and BACS payments
– Liaising with suppliers, confirming kit lists in line with financial regulations
– Evaluating tender documents in line with Procurement regulations
– Processing staff additional hours and expenses
– The post holder will have a flexible approach to duties and contacts and be able to show initiative to resolve problems.
– The post-holder is expected to contribute to the establishment/amendment of office processes and procedures to ensure best operational working practice.
Essential Skills:
– SCQF level 6/7, ideally in an Office Administration or Business Studies
– ICT skills: knowledge of Microsoft Office packages, particularly Excel and Word, is essential with an understanding of management information systems
– Good organisational skills and the ability to multi-task
– The post-holder must have previous experience in an office environment, dealing with data input/retrieval in a customer service provision
– Customer service skills
If you would like to hear more about this opportunity please get in touch.
