Direct Payments Finance Officer
Venesky-Brown’s client, a public sector organisation in Armagh, is currently looking to recruit a Direct Payments Finance Officer for an initial 3 month contract on a rate of £12.31/hour PAYE – working 37.5 hours per week. This role will be based in Armagh.
Responsibilities:
– Provide admin support to the Direct Payments Finance Team with maintenance of service user files and database of all service users receiving direct payments
– To update monitoring spreadsheets with new service users identified
– Issue of standard letters accompanied by a fact sheet to new service users reiterating their contractual obligations in respect of monitoring arrangements, detailing where and when to send in quarterly returns.
– Assist the Direct Payments Team Manager in maintaining service users’ electronic files to store all monitoring information (at least) annotated bank statements; annual Certificates of Public Liability Insurance; notes re contacts with service users, commissioning forms, amendment forms, cessation forms and notes re contacts with service users.
– To ensure that all documentation and records are maintained in accordance with the organisation’s policies and procedures, including filing of quarterly bank statements and insurance certificates on service users’ files
– Assist the Direct Payments Team Manager in pursuance of outstanding monitoring returns, including issuing standard reminder letters and alerting key workers to non-compliance in accordance with the escalation procedure
– Review of statements for annotation, bank charges, cash withdrawals, surplus balances, evidence of payments to HMRC, including alerting key workers of non-submission of monitoring returns and misuse of DP
– Investigate and appropriately resolve any discrepancies or queries relating to transactions, referring to Direct Payments Team Manager as appropriate
– Addressing ad hoc queries from service users and key workers – involving interrogation of EFIN and Abacus and referring service users to relevant key worker contact
– Assist the Direct Payments Team Manager in the provision of reporting information, including statistics on service user compliance, and other returns as required
– Develop and maintain an appropriate knowledge of the system including Abacus, FPL etc and the structure and functions of the organisation
– Input of commissioning, amendment, and cessation forms to Abacus for generation of 4 weekly payments to service users
– Other duties of a similar nature and appropriate to the grade may be assigned from time to time
Essential Skills:
– 4 GCSEs at Grades A-C including English Language and Maths or equivalent / higher qualification AND 1 years’ experience in a finance/ clerical / administrative role OR 2 years’ experience in a finance/ clerical / administrative role
– Experience in the use of Microsoft office products including Word and Excel, or equivalent.
– Ability to work as part of a Team
– Ability to use own initiative
– Good organisational skills with an ability to prioritise own workload.
– Effective Communications skills to meet the needs of the post in full.
– Proficient in use of Microsoft Excel
Desirable Skills:
– Ability to liaise with a wide range of disciplines and service users
– Good communication skills
– Awareness of Direct Payments/Self-Directed Support
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Provide admin support to the Direct Payments Finance Team with maintenance of service user files and database of all service users receiving direct payments
– To update monitoring spreadsheets with new service users identified
– Issue of standard letters accompanied by a fact sheet to new service users reiterating their contractual obligations in respect of monitoring arrangements, detailing where and when to send in quarterly returns.
– Assist the Direct Payments Team Manager in maintaining service users’ electronic files to store all monitoring information (at least) annotated bank statements; annual Certificates of Public Liability Insurance; notes re contacts with service users, commissioning forms, amendment forms, cessation forms and notes re contacts with service users.
– To ensure that all documentation and records are maintained in accordance with the organisation’s policies and procedures, including filing of quarterly bank statements and insurance certificates on service users’ files
– Assist the Direct Payments Team Manager in pursuance of outstanding monitoring returns, including issuing standard reminder letters and alerting key workers to non-compliance in accordance with the escalation procedure
– Review of statements for annotation, bank charges, cash withdrawals, surplus balances, evidence of payments to HMRC, including alerting key workers of non-submission of monitoring returns and misuse of DP
– Investigate and appropriately resolve any discrepancies or queries relating to transactions, referring to Direct Payments Team Manager as appropriate
– Addressing ad hoc queries from service users and key workers – involving interrogation of EFIN and Abacus and referring service users to relevant key worker contact
– Assist the Direct Payments Team Manager in the provision of reporting information, including statistics on service user compliance, and other returns as required
– Develop and maintain an appropriate knowledge of the system including Abacus, FPL etc and the structure and functions of the organisation
– Input of commissioning, amendment, and cessation forms to Abacus for generation of 4 weekly payments to service users
– Other duties of a similar nature and appropriate to the grade may be assigned from time to time
Essential Skills:
– 4 GCSEs at Grades A-C including English Language and Maths or equivalent / higher qualification AND 1 years’ experience in a finance/ clerical / administrative role OR 2 years’ experience in a finance/ clerical / administrative role
– Experience in the use of Microsoft office products including Word and Excel, or equivalent.
– Ability to work as part of a Team
– Ability to use own initiative
– Good organisational skills with an ability to prioritise own workload.
– Effective Communications skills to meet the needs of the post in full.
– Proficient in use of Microsoft Excel
Desirable Skills:
– Ability to liaise with a wide range of disciplines and service users
– Good communication skills
– Awareness of Direct Payments/Self-Directed Support
If you would like to hear more about this opportunity please get in touch.
