Estates Administrator
Estates Administrator
Contract length: 3 month contract
Pay rate: £16.83/hour PAYE
Location: Peterhead
Venesky-Brown’s client, a public sector organisation in Peterhead, is currently looking to recruit an Estates Administrator for an initial 3 month contract on a rate of £16.83/hour PAYE – working 35 hours per week. This role will be based in Peterhead.
Responsibilities:
– Carry out general administrative duties, attend meetings and facilitate the taking of minutes ensuring these are accurate and issued promptly provide reports, create and update spreadsheets, Provide Management information, transcript data, manage calendars.
– Operation of the Maintenance Helpdesk facility ensuring all reported tasks are supplied timeously to the relevant maintenance staff.
– Point of contact for the logging and booking of planned and emergency reactive maintenance service visits from service providers ensuring that the effective use of resource is considered.
– Ensure accurate and up to date records are compiled relating to absence, annual leave, toil, overtime and on call for estates staff and are maintained.
– Day to day operation of computerised systems such as the Computerised Maintenance Management System (CMMS), the Financial System and management of internal systems such as staff attendance and training.
– Efficient administration of procurement processes including registration, receipt, and ordering of goods and materials required ensuring all relevant procurement and administration documentation is completed in accordance with policy requirements.
Essential Skills:
– Five National 5 Qualifications, including English and Arithmetic/Mathematics or equivalent qualifications or relevant experience.
– Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook.
– Experience of carrying out general administration duties within a busy office setting
– Experience of dealing with and managing high volumes of telephone and e-mail enquiries
– Proven knowledge of finance and procurement policies and processes or willing to develop this knowledge in the workplace with full support from the organisation.
If you would like to hear more about this opportunity please get in touch.
Contract length: 3 month contract
Pay rate: £16.83/hour PAYE
Location: Peterhead
Venesky-Brown’s client, a public sector organisation in Peterhead, is currently looking to recruit an Estates Administrator for an initial 3 month contract on a rate of £16.83/hour PAYE – working 35 hours per week. This role will be based in Peterhead.
Responsibilities:
– Carry out general administrative duties, attend meetings and facilitate the taking of minutes ensuring these are accurate and issued promptly provide reports, create and update spreadsheets, Provide Management information, transcript data, manage calendars.
– Operation of the Maintenance Helpdesk facility ensuring all reported tasks are supplied timeously to the relevant maintenance staff.
– Point of contact for the logging and booking of planned and emergency reactive maintenance service visits from service providers ensuring that the effective use of resource is considered.
– Ensure accurate and up to date records are compiled relating to absence, annual leave, toil, overtime and on call for estates staff and are maintained.
– Day to day operation of computerised systems such as the Computerised Maintenance Management System (CMMS), the Financial System and management of internal systems such as staff attendance and training.
– Efficient administration of procurement processes including registration, receipt, and ordering of goods and materials required ensuring all relevant procurement and administration documentation is completed in accordance with policy requirements.
Essential Skills:
– Five National 5 Qualifications, including English and Arithmetic/Mathematics or equivalent qualifications or relevant experience.
– Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook.
– Experience of carrying out general administration duties within a busy office setting
– Experience of dealing with and managing high volumes of telephone and e-mail enquiries
– Proven knowledge of finance and procurement policies and processes or willing to develop this knowledge in the workplace with full support from the organisation.
If you would like to hear more about this opportunity please get in touch.
