Executive Support Assistant
This job listing has expired.
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Support Assistant for an initial 3 month contract with potential extension (up to 4 weeks) on a rate of £125/day (PAYE). This role will be flexible in terms of hybrid working and there will be a requirement to attend Edinburgh offices every two months.
Responsibilities:
– Undertake administrative duties such as organise meetings, manage diaries and shared mailbox of Executive Office and Senior Executive Team staff members, distribute papers, booking venues etc.
– Take on the administration of mix of Correspondence/FOI/EIR/Complaints lead/Requests.
– Assist in managing other corporate correspondence, triaging, commissioning and quality assuring responses.
– Respond to Freedom of Information Requests and requests made through Environmental Information Regulations, undertaking duties such as logging and triaging requests, contributing to compilation of draft responses, and carrying out redactions.
– Respond to complaints made, logging and triaging complaints, checking draft responses compiled by colleagues.
– Compile content for Ministerial Liaison and Ministerial Briefings.
– Assist in managing our Team’s records/data/information.
– Take minutes for various corporate groupings, such as Health, Safety and Wellbeing Committee.
– Collaborate with colleagues both in the Executive Office Team and across organisation to identify and implement corporate improvements (for example, in our Complaints Handling procedures).
Essential Skills:
– Excellent organisation skills.
– Experience of working with a range people.
– Excellent written and verbal communication skills.
– Ability to use range of digital communication platforms and computer systems e.g. Microsoft 365.
– Administrative skills and supporting senior staff in their inbox and diary management
Desirable Skills:
– Use of information management systems
– Working within the public sector
– Familiar with FOI/EIR/Data Protection legislation
If you would like to hear more about this opportunity, please get in touch.
Responsibilities:
– Undertake administrative duties such as organise meetings, manage diaries and shared mailbox of Executive Office and Senior Executive Team staff members, distribute papers, booking venues etc.
– Take on the administration of mix of Correspondence/FOI/EIR/Complaints lead/Requests.
– Assist in managing other corporate correspondence, triaging, commissioning and quality assuring responses.
– Respond to Freedom of Information Requests and requests made through Environmental Information Regulations, undertaking duties such as logging and triaging requests, contributing to compilation of draft responses, and carrying out redactions.
– Respond to complaints made, logging and triaging complaints, checking draft responses compiled by colleagues.
– Compile content for Ministerial Liaison and Ministerial Briefings.
– Assist in managing our Team’s records/data/information.
– Take minutes for various corporate groupings, such as Health, Safety and Wellbeing Committee.
– Collaborate with colleagues both in the Executive Office Team and across organisation to identify and implement corporate improvements (for example, in our Complaints Handling procedures).
Essential Skills:
– Excellent organisation skills.
– Experience of working with a range people.
– Excellent written and verbal communication skills.
– Ability to use range of digital communication platforms and computer systems e.g. Microsoft 365.
– Administrative skills and supporting senior staff in their inbox and diary management
Desirable Skills:
– Use of information management systems
– Working within the public sector
– Familiar with FOI/EIR/Data Protection legislation
If you would like to hear more about this opportunity, please get in touch.
