Executive Support Assistant
Venesky-Brown’s client, a public sector organisation in East Renfrewshire, is currently looking to recruit an Executive Support Assistant for an initial 6 week contract on a rate of £16.30/hour PAYE – working 35 hours per week. This role will be based in East Renfrewshire.
Responsibilities:
– To assess operational and strategic needs and provide comprehensive support to Senior Management as required.
– To manage the electronic mailboxes of the Director and Heads of Service, as required, on their behalf, ensuring efficient scheduling, delegating and re-allocating e-mails and drafting responses as required, using initiative to make any urgent decisions required during their absence.
– To manage the Director and Heads of Service diary, including diary management, meetings preparation and dealing with requests for meetings and briefings.
– To manage shared electronic mailboxes as required (e.g. business support, absence management, customer relations generic mailboxes).
– Manage all incoming and outgoing correspondence as required, prioritising, delegating and responding as required.
– To support broader colleagues in the Environment Department, being flexible in providing cover (planned and short notice, from time to time as required.
– To manage the administration and preparation for the director and Heads of Service Housing & Property’s Management Teams as required including preparation of agendas and the management and filing of the information.
– Attend meetings as required ensuring an accurate minute of the meeting and follow up on action points.
– To manage and collate all papers and reports for key meetings and seek briefing papers for any agenda item from relevant staff.
– To ensure any actions required to be undertaken by the Director and Head of Service are followed up and actioned.
– To manage and collate service reports for submission to the Department and Corporate Management Teams and ensure all decisions are followed up and actioned.
– To process and collate information relating to employees and equipment as required.
– To coordinate stationery orders and make transport and travel arrangements as required.
– To assist in the completion of returns to internal and external bodies and organisations on behalf of the Director and Heads of Service.
– To maintain records, files and correspondence for the Director and Heads of Service electronically.
– To undertake any other appropriate duties as may be directed by the Director and the Heads of Service.
– To operate, maintain and update appropriate computer information systems on behalf of the Director and Heads of Service.
– To demonstrate the organisation’s values and maintain the highest standard of confidentiality, conduct and integrity.
– To exercise sound judgement in managing politically sensitive issues and information.
– Carry out any other duties that fall within the broad spirit, scope and purpose of this job description.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– To assess operational and strategic needs and provide comprehensive support to Senior Management as required.
– To manage the electronic mailboxes of the Director and Heads of Service, as required, on their behalf, ensuring efficient scheduling, delegating and re-allocating e-mails and drafting responses as required, using initiative to make any urgent decisions required during their absence.
– To manage the Director and Heads of Service diary, including diary management, meetings preparation and dealing with requests for meetings and briefings.
– To manage shared electronic mailboxes as required (e.g. business support, absence management, customer relations generic mailboxes).
– Manage all incoming and outgoing correspondence as required, prioritising, delegating and responding as required.
– To support broader colleagues in the Environment Department, being flexible in providing cover (planned and short notice, from time to time as required.
– To manage the administration and preparation for the director and Heads of Service Housing & Property’s Management Teams as required including preparation of agendas and the management and filing of the information.
– Attend meetings as required ensuring an accurate minute of the meeting and follow up on action points.
– To manage and collate all papers and reports for key meetings and seek briefing papers for any agenda item from relevant staff.
– To ensure any actions required to be undertaken by the Director and Head of Service are followed up and actioned.
– To manage and collate service reports for submission to the Department and Corporate Management Teams and ensure all decisions are followed up and actioned.
– To process and collate information relating to employees and equipment as required.
– To coordinate stationery orders and make transport and travel arrangements as required.
– To assist in the completion of returns to internal and external bodies and organisations on behalf of the Director and Heads of Service.
– To maintain records, files and correspondence for the Director and Heads of Service electronically.
– To undertake any other appropriate duties as may be directed by the Director and the Heads of Service.
– To operate, maintain and update appropriate computer information systems on behalf of the Director and Heads of Service.
– To demonstrate the organisation’s values and maintain the highest standard of confidentiality, conduct and integrity.
– To exercise sound judgement in managing politically sensitive issues and information.
– Carry out any other duties that fall within the broad spirit, scope and purpose of this job description.
If you would like to hear more about this opportunity please get in touch.
