Facilities Co-ordinator
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Facilities Co-ordinator for a 12 week contract on a rate of £13.97/hour (PAYE).
Responsibilities:
– Act as first point of contact for all in person visitors and incoming telephone calls and dealing with these in a positive, helpful and friendly manner
– Overseeing building access throughout the day – ensuring signing in and out protocols are followed, including issuing of visitor passes and fobs where necessary
– Advising colleagues when visitors arrive and signposting those arriving for events/conferencing to their location
– Ensuring contractors are properly signed in and badged up and that Property Logs and Asbestos Registers are presented for examination on all occasions
– Acting as a First Aider, and reporting accidents and near misses
– Monitoring security/fire prevention alarms and site CCTV systems, including remote monitoring of Nursery automatic barrier intercom system
– Updating reception diary and co-ordinating any reserved parking at reception car park
– Ad hoc cover as required for internal and external events which can take place in the evening or at weekends
– Building opening and closedown including security doors and windows and setting and disarming alarms
– Processing all incoming and outgoing mail including franking and arranging couriers as well as ad hoc collection/delivery of non-mail items across the site
– Supporting colleagues with their questions on postage and shipping, advising the most efficient and economical methods
– Replenishing paper supplies in shared print/photocopying areas across the site
– Providing support with setting up of conference/meeting rooms for functions which could include moving tables, chairs etc and tidying up after the events have finished
– Co-ordinating and supporting office moves within the organisation
– Any other reasonable duties as required (Office administration)
Essential Skills:
– Experience in a similar customer facing role
– Excellent communication, organisation and interpersonal skills
– Able to work flexibly, collaboratively in a team as well as unsupervised at times
– Understand and adhere to health and safety guidelines, policies and procedures
– Good working knowledge of MS Office packages including Outlook, Word, Excel, MS Teams
Desirable Skills:
– Delivering 5-star customer service
– Knowledge of telephone switchboard systems
– Awareness of workplace Health and Safety approaches and logging methods
– First Aid at Work qualification
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Act as first point of contact for all in person visitors and incoming telephone calls and dealing with these in a positive, helpful and friendly manner
– Overseeing building access throughout the day – ensuring signing in and out protocols are followed, including issuing of visitor passes and fobs where necessary
– Advising colleagues when visitors arrive and signposting those arriving for events/conferencing to their location
– Ensuring contractors are properly signed in and badged up and that Property Logs and Asbestos Registers are presented for examination on all occasions
– Acting as a First Aider, and reporting accidents and near misses
– Monitoring security/fire prevention alarms and site CCTV systems, including remote monitoring of Nursery automatic barrier intercom system
– Updating reception diary and co-ordinating any reserved parking at reception car park
– Ad hoc cover as required for internal and external events which can take place in the evening or at weekends
– Building opening and closedown including security doors and windows and setting and disarming alarms
– Processing all incoming and outgoing mail including franking and arranging couriers as well as ad hoc collection/delivery of non-mail items across the site
– Supporting colleagues with their questions on postage and shipping, advising the most efficient and economical methods
– Replenishing paper supplies in shared print/photocopying areas across the site
– Providing support with setting up of conference/meeting rooms for functions which could include moving tables, chairs etc and tidying up after the events have finished
– Co-ordinating and supporting office moves within the organisation
– Any other reasonable duties as required (Office administration)
Essential Skills:
– Experience in a similar customer facing role
– Excellent communication, organisation and interpersonal skills
– Able to work flexibly, collaboratively in a team as well as unsupervised at times
– Understand and adhere to health and safety guidelines, policies and procedures
– Good working knowledge of MS Office packages including Outlook, Word, Excel, MS Teams
Desirable Skills:
– Delivering 5-star customer service
– Knowledge of telephone switchboard systems
– Awareness of workplace Health and Safety approaches and logging methods
– First Aid at Work qualification
If you would like to hear more about this opportunity please get in touch.
