Facilities Manager
Venesky-Brown’s client, a public sector organisation in Portsmouth, is currently looking to recruit a Facilities Manager for a 3 month contract on a rate of £19.46/hour (PAYE).
Responsibilities:
– Ensure spaces are fully compliant with relevant statutory regulations and legislation through the effective management of a robust planned preventative maintenance (PPM) regime of the electrical and mechanical infrastructure and building fabric.
– Proactive contract management, ensuring key suppliers are meeting their obligations and offering good value for public money.
– Ensure excellent customer care through the smooth running of day-to-day facilities management services on site.
– Contribute to an on-going five-year Forward Maintenance Plan (FMR) for the site that considers the expected life cycle of critical plant and accounts for fabric degradation.
– Ensure all site security procedures are followed, communicated and enforced, including managing access passes, site inductions and out of hours access requests, maintaining all security equipment and ensuring contracted security services are fulfilled.
– Regularly review the effectiveness of security arrangements to identify any improvements that can be made with changing threats or risks.
– Ensure robust, site specific, arrangements are in place and followed to safely manage the activities of contractors delivering services such as repairs and maintenance, cleaning, security, grounds maintenance, waste management, etc.
– Manage minor projects including office moves, plant replacement and redecorations.
– Actively monitoring space utilisation, suggesting improvements to optimise use of space
– Maximise the use of the CAFM system to plan, track and record FM activities.
– Collect and analyse FM data to identifying trends to optimise FM services.
– Carry out formal checks and audits as required, to ensure all aspects of FM delivery are fulfilled to an acceptable standard (KPI’s).
– Ensure FM operations are conducted in a way that limits negative impact on the environment, including the implementation of an effective Waste Management Plan for site.
– Keep abreast of the latest developments and innovations in the FM industry and suggesting new initiatives that would be beneficial.
– Demonstrate a customer centric service where office accommodation is tailored to suit the needs of the customer
– Respond quickly and fully to customer requests
– Ensure all obligations to deliver services are met, including those set out in tenancy agreements as set out and agreed by Office Estates and the Executive.
– Directly line manage the Deputy FM, who line manages the Facilities Assistants
– Ensure tools (PDR’s, monthly 1:2:1 meetings, training programmes etc) are deployed to develop the skills and knowledge of FM colleagues
– Plan effectively to ensure that there is always a point of contact available to assist with Facilities Management issues.
– Manage relationships effectively with all internal and external stakeholders (Responsible Person, Tenants, Union Representatives, Contract Managers etc.)
– Proactively communicate with other HE departments, keeping abreast of key departmental or organisational developments and finding innovative ways to work more effectively together
– Ensure that all communications (verbal, written) representing the FM department are accurate, concise and relevant to the audience – clear in voice.
– Liaise and work in conjunction with the Office Estates department when it comes to project management, asset replacement, tenancy issues, listed building or scheduled monument consent applications etc.
– Control financial expenditure within budgetary constraints, raising any concerns to the Head of Facilities Management with any deviations as soon as they are identified.
– Follow central financial processes relating to procuring new contracts, setting up new suppliers and invoice approval.
– Protect financial position through robust contract management by managing their performance through the monitoring of Key Performance Indicators (KPI’s)
Essential Skills:
– Facilities management experience including multi-site and public buildings.
– Minimum of NEBOSH Health and Safety at Work, IOSH Managing Safely or an equivalent
– Experience of managing H&S in the workplace
– Line management experience
– Budget holder responsibility
– Flexible approach to working hours and days as required
– Strong written and spoken communication skills
– Knowledge of legislation governing the safe management of buildings
– Ability to undertake risk assessments and implement safe systems of work
– High degree of IT literacy and conversant in a range of IT packages (including MS Office)
– Knowledge of building services
– Positive and proactive approach to change and new ways of working
– Able to think clearly under pressure
– Strong manager with emphasis on performance management
– Inspirational manager who will lead the team to deliver excellent service and who is able to develop the skills, knowledge and potential of others
– Enthusiastic with an ability to generate enthusiasm in others to deliver against demanding goals and to meet deadlines
– Customer-focused (internal and external customers)
– Proactive, uses initiative and does not escalate issue unnecessarily
– Pragmatic and solutions focused
– Pays attention to detail and consistently drives high standards
– Professional team player who participates at a strategic and operational level
– Ability to work with people at all levels and respect differences
– Takes responsibility and is accountable for own and team actions and performance
– Business orientated
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Ensure spaces are fully compliant with relevant statutory regulations and legislation through the effective management of a robust planned preventative maintenance (PPM) regime of the electrical and mechanical infrastructure and building fabric.
– Proactive contract management, ensuring key suppliers are meeting their obligations and offering good value for public money.
– Ensure excellent customer care through the smooth running of day-to-day facilities management services on site.
– Contribute to an on-going five-year Forward Maintenance Plan (FMR) for the site that considers the expected life cycle of critical plant and accounts for fabric degradation.
– Ensure all site security procedures are followed, communicated and enforced, including managing access passes, site inductions and out of hours access requests, maintaining all security equipment and ensuring contracted security services are fulfilled.
– Regularly review the effectiveness of security arrangements to identify any improvements that can be made with changing threats or risks.
– Ensure robust, site specific, arrangements are in place and followed to safely manage the activities of contractors delivering services such as repairs and maintenance, cleaning, security, grounds maintenance, waste management, etc.
– Manage minor projects including office moves, plant replacement and redecorations.
– Actively monitoring space utilisation, suggesting improvements to optimise use of space
– Maximise the use of the CAFM system to plan, track and record FM activities.
– Collect and analyse FM data to identifying trends to optimise FM services.
– Carry out formal checks and audits as required, to ensure all aspects of FM delivery are fulfilled to an acceptable standard (KPI’s).
– Ensure FM operations are conducted in a way that limits negative impact on the environment, including the implementation of an effective Waste Management Plan for site.
– Keep abreast of the latest developments and innovations in the FM industry and suggesting new initiatives that would be beneficial.
– Demonstrate a customer centric service where office accommodation is tailored to suit the needs of the customer
– Respond quickly and fully to customer requests
– Ensure all obligations to deliver services are met, including those set out in tenancy agreements as set out and agreed by Office Estates and the Executive.
– Directly line manage the Deputy FM, who line manages the Facilities Assistants
– Ensure tools (PDR’s, monthly 1:2:1 meetings, training programmes etc) are deployed to develop the skills and knowledge of FM colleagues
– Plan effectively to ensure that there is always a point of contact available to assist with Facilities Management issues.
– Manage relationships effectively with all internal and external stakeholders (Responsible Person, Tenants, Union Representatives, Contract Managers etc.)
– Proactively communicate with other HE departments, keeping abreast of key departmental or organisational developments and finding innovative ways to work more effectively together
– Ensure that all communications (verbal, written) representing the FM department are accurate, concise and relevant to the audience – clear in voice.
– Liaise and work in conjunction with the Office Estates department when it comes to project management, asset replacement, tenancy issues, listed building or scheduled monument consent applications etc.
– Control financial expenditure within budgetary constraints, raising any concerns to the Head of Facilities Management with any deviations as soon as they are identified.
– Follow central financial processes relating to procuring new contracts, setting up new suppliers and invoice approval.
– Protect financial position through robust contract management by managing their performance through the monitoring of Key Performance Indicators (KPI’s)
Essential Skills:
– Facilities management experience including multi-site and public buildings.
– Minimum of NEBOSH Health and Safety at Work, IOSH Managing Safely or an equivalent
– Experience of managing H&S in the workplace
– Line management experience
– Budget holder responsibility
– Flexible approach to working hours and days as required
– Strong written and spoken communication skills
– Knowledge of legislation governing the safe management of buildings
– Ability to undertake risk assessments and implement safe systems of work
– High degree of IT literacy and conversant in a range of IT packages (including MS Office)
– Knowledge of building services
– Positive and proactive approach to change and new ways of working
– Able to think clearly under pressure
– Strong manager with emphasis on performance management
– Inspirational manager who will lead the team to deliver excellent service and who is able to develop the skills, knowledge and potential of others
– Enthusiastic with an ability to generate enthusiasm in others to deliver against demanding goals and to meet deadlines
– Customer-focused (internal and external customers)
– Proactive, uses initiative and does not escalate issue unnecessarily
– Pragmatic and solutions focused
– Pays attention to detail and consistently drives high standards
– Professional team player who participates at a strategic and operational level
– Ability to work with people at all levels and respect differences
– Takes responsibility and is accountable for own and team actions and performance
– Business orientated
If you would like to hear more about this opportunity please get in touch.
