Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Facilities Officer for an initial 23 month contract on a rate of £143.97/day Outside IR35. This role will be primarily office-based, with a flexible option to have a working from home day, working 3 days a week.


Responsibilities:
 
– Support the Assistant Head: Operations in maintaining the SCAI estate (approx. 20,000 sq. feet over 2 floors) and physical elements of the day-to-day running of the office through co-ordination and management of planned and reactive maintenance work, maintaining associated records and ensuring yearly compliance of activity;
– Be responsible for Health & Safety activities including, but not limited to, First Aid, Fire Safety and DSE assessments/monitoring;
– Manage the upkeep of equipment and supplies to meet requisite Health & Safety (H&S) standards;
– Conduct quarterly H&S inspections and associated reporting/record keeping;
– Update and deliver H&S inductions and annual training;
– Support the development, implementation and review of risk assessments for all office related services;
– Manage requests received into the Facilities and
– Health & Safety mailbox – responding to requests within agreed SLAs and using initiative and judgement to ascertain and allocate priorities;
– Act as liaison for the Inquiry HSLO’s and Fire
– Marshals, organising relevant training and attending regular meetings to capture any feedback/areas of concerns and take forward required remedial actions;
– Under the supervision of the Assistant Head:
– Operations, work with the building management team/landlord to ensure compliance with H&S regulations;
– Administrative functions relative to the control of sub-contractors, permits to work, risk assessments, and method statements;
– Assist the Assistant Head: Operations in reviewing sub-contractor performance, monitoring Service Level
– Agreement (SLAs) and feeding back via appropriate systems/reporting mechanisms;
– Assist in reviewing and, where applicable, creating and implementing standard operating procedures (SOPs) to ensure there are defined measures of control in line with ongoing business needs;
– Ensure areas are kept free of clutter and passageways/fire exits are clear from obstructions;
– Control activities such as waste disposal, destruction of confidential waste and building access/security;
– Undertake general administrative duties;
– Adhere to established administrative processes, recognising and developing areas for improvement;
– Undertake ad hoc duties, as required
 
Essential Skills:
 
– Excellent customer services skills with a proven background in properties/facilities management or front of house services
– IOSH/NEBOSH Qualification or relevant professional experience
– Excellent administrative skills including experience of Microsoft Office suite
– Experience carrying out Health & Safety audits/inspections
– A strong knowledge of H&S regulations, legal, and best practice requirements
– Excellent interpersonal and communication skills
– Strong problem-solving skills with ability to work autonomously and with a flair for continuous improvement
– Proven ability to prioritise own workload
– Flexibility in working hours to meet business needs
– An appetite for self-development and improvement
– Personal resilience and the ability to deal with what can be a distressing subject matter
 
If you would like to hear more about this opportunity, please get in touch.