Finance Administrator
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Finance Administrator for a 6 month contract on a rate of £12.46/hour PAYE. This role will be a hybrid of working at home and in the office with Monday and Thursday being fixed office days.
Responsibilities:
– Manage the Catering & Events mailbox, applying sound judgement and experience to resolve queries largely independently, providing clear advice and escalating appropriately when required ensuring effective service delivery.
– Manage the purchase order process, ensuring compliance with procurement requirements and internal processes.
– Prepare daily and weekly sales reporting for Catering & Events.
– Prepare and post daily income journals for Catering & Events.
– Reconcile payments for external Catering, Events and Accommodation.
– Process top-ups on departmental catering cards.
– Manage the VAT coding of products, ensuring that the correct VAT codes are used for all sales and purchases.
– Assist in updating VAT codes as required on the stock management system.
– Manage Catering & Events supplier queries relating to payment issues, ensuring these are resolved promptly and any relevant parties are notified.
– Responsible for supplier statement reconciliations, including resolution of reconciling items in a timely manner, ensuring that any more complex issues are communicated to the relevant parties.
– Responsible for preparing monthly cash reconciliations.
– Responsible for management of service and rental contracts, including the raising of relevant PO’s and monthly goods receipting.
– Support the Finance Assistant to ensure month end duties are delivered.
– Challenge the status quo associated with current processes and work with the management to identify opportunities for process improvement and/or improved control.
– Support management in the delivery of analysis to support recommendations to reduce / mitigate risk.
– Support the Commercial Service accounting team on any Projects.
– Assist with administrative tasks across the Finance team
– Contribute to project work that will drive forward strategic benefits for the organisation and use financial data to validate proposals.
– With a high volume of workload, the role holder requires to be able to effectively plan, multitask, whilst being able to deliver against specified timescales, especially around all associated Month End deliverables.
– Ability to balance competing workload priorities, often at short notice with requests from both internal & external customers.
– Ability to prioritise own workload.
– The role holder must use their own initiative in the resolution of difficulties with both internal and external customers and escalate issues as and when required.
– Conduct straightforward analysis of basic data and reports collated, supporting the Finance Assistant to provide feedback and recommendations to management.
Essential Skills:
– Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3, or equivalent, and experience of personal development in a similar role.
– Knowledge of financial and accounting procedures (particularly accounts payable).
– Strong organisational, time management and prioritising skills, with the ability to multi-task and deliver high quality work within tight deadlines.
– Ability to communicate clearly and effectively, clarifying requirements and responding appropriately.
– High level of attention to detail.
– Excellent Team Player.
– Flexible in approach, with the ability to react in a constantly changing and learning environment.
– Recent relevant experience working in a complex and fast paced environment.
– Experience of using computerised finance systems.
– Extensive experience in using MS Office, minimum of Intermediate level within Excel.
Desirable Skills:
– Experience in the use of Agresso Financials and Saffron Stock System.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Manage the Catering & Events mailbox, applying sound judgement and experience to resolve queries largely independently, providing clear advice and escalating appropriately when required ensuring effective service delivery.
– Manage the purchase order process, ensuring compliance with procurement requirements and internal processes.
– Prepare daily and weekly sales reporting for Catering & Events.
– Prepare and post daily income journals for Catering & Events.
– Reconcile payments for external Catering, Events and Accommodation.
– Process top-ups on departmental catering cards.
– Manage the VAT coding of products, ensuring that the correct VAT codes are used for all sales and purchases.
– Assist in updating VAT codes as required on the stock management system.
– Manage Catering & Events supplier queries relating to payment issues, ensuring these are resolved promptly and any relevant parties are notified.
– Responsible for supplier statement reconciliations, including resolution of reconciling items in a timely manner, ensuring that any more complex issues are communicated to the relevant parties.
– Responsible for preparing monthly cash reconciliations.
– Responsible for management of service and rental contracts, including the raising of relevant PO’s and monthly goods receipting.
– Support the Finance Assistant to ensure month end duties are delivered.
– Challenge the status quo associated with current processes and work with the management to identify opportunities for process improvement and/or improved control.
– Support management in the delivery of analysis to support recommendations to reduce / mitigate risk.
– Support the Commercial Service accounting team on any Projects.
– Assist with administrative tasks across the Finance team
– Contribute to project work that will drive forward strategic benefits for the organisation and use financial data to validate proposals.
– With a high volume of workload, the role holder requires to be able to effectively plan, multitask, whilst being able to deliver against specified timescales, especially around all associated Month End deliverables.
– Ability to balance competing workload priorities, often at short notice with requests from both internal & external customers.
– Ability to prioritise own workload.
– The role holder must use their own initiative in the resolution of difficulties with both internal and external customers and escalate issues as and when required.
– Conduct straightforward analysis of basic data and reports collated, supporting the Finance Assistant to provide feedback and recommendations to management.
Essential Skills:
– Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3, or equivalent, and experience of personal development in a similar role.
– Knowledge of financial and accounting procedures (particularly accounts payable).
– Strong organisational, time management and prioritising skills, with the ability to multi-task and deliver high quality work within tight deadlines.
– Ability to communicate clearly and effectively, clarifying requirements and responding appropriately.
– High level of attention to detail.
– Excellent Team Player.
– Flexible in approach, with the ability to react in a constantly changing and learning environment.
– Recent relevant experience working in a complex and fast paced environment.
– Experience of using computerised finance systems.
– Extensive experience in using MS Office, minimum of Intermediate level within Excel.
Desirable Skills:
– Experience in the use of Agresso Financials and Saffron Stock System.
If you would like to hear more about this opportunity please get in touch.
