Finance Assistant
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Finance Assistant for an initial 12 month contract on a rate of £18.07-£20.89 per hour. Part time: 4 days a week, including Friday, working onsite one day a week. Will be requited to work onsite during onboarding.
Responsibilities:
– Handle Finance team mail related to transaction processing, forward other items to relevant teams, and record cash or cheque receipts in line with organisation’s internal cash control procedures.
– Index and register all invoices and credit notes onto the finance system, ensuring transactions are matched appropriately to approved procurement activity or queried with colleagues/suppliers where matching records do not exist.
– Review and verify amendments to standing data in the purchase ledger and sales ledger, including proposed changes to supplier bank details and undertaking due diligence checks on prospective new suppliers, applying judgement on whether a new supplier request should be approved.
– Generation of weekly payment proposals for supplier and training provider payment runs, including preparation and upload of BACS payment files and distribution of remittance advices.
– Maintenance of the Cashbook and posting of all bank transactions to the ledger.
– Processing of manual payment requests.
– Reconciliation and upload of Petty Cash expenditure to the system, performing routine and ad hoc audit of Petty Cash activity.
– Issue monthly customer statements/demand letters in line with agreed procedures to ensure all sales ledger accounts are at the correct stage of the collection process at all times.
– Pursue overdue debt by telephone and e-mail within agreed timescales, maintaining accurate records of all chasing activity and advising customers of solutions or sanctions if payment has not been made.
– Perform regular reviews of the purchase ledger, ensuring supplier statements are reconciled on a timely basis and credit/debit balances promptly addressed with suppliers and requisitioners.
– Review staff expense claims for compliance with the organisation’s Expense Policy and liaise with the Payroll team to ensure expense payments are tax compliant.
– Administration of the expenses system, including performing updates to reflect changes in policy, providing training and creating accounts for new employees, producing weekly payment files and interfacing costs to the finance ledger.
– Administration of the Government Procurement Card (GPC) scheme, including updating the online system and requesting/distributing/closing procurement cards to reflect changes in policy and approved users, maintaining an appropriate register of all cardholder agreements, performing routine and ad hoc audit of card activity and uploading/reconciling GPC card expenditure to the system.
– Act as a GPC cardholder for the Finance team, ensuring the card is used for valid business purchases only and that appropriate records are maintained in line with established procedures.
– Generate requisitions for Finance team purchases, attaching appropriate documentation in support of the procurement activity and verifying associated invoices for payment upon identification that the goods/services have been satisfactorily received.
– Monthly reconciliation and monitoring of key control accounts, including bank, creditors and debtors.
– Maintain Key Performance Indicators for transaction processing activities in support of the provision of Management Information.
– Ad hoc analysis of income and expenditure to support internal and external reporting.
– Assist in the production of financial statements and the production of supporting schedules for external audit.
– Adhere to and support the ongoing development of the organisation’s financial policies and procedures, working collaboratively with team members and sharing best practice.
– Foster strong working relationships with key internal and external stakeholders, providing timely and effective advice and guidance.
Essential Skills:
– Demonstrable relevant work experience equivalent to SCQF level 7 or educated to HNC level
– Understanding of accounting processes and procedures
– Computer literate, including excellent Excel skills
– Good numeracy and analytical skills
– Good communication and interpersonal skills
– Effective planning and organising skills with ability to reprioritise workload when necessary
– Can demonstrate a disciplined and analytical approach to problem solving
– Strong attention to detail and ability to produce work to a high level of accuracy
– Able to plan, schedule and manage workload
– Acts with personal integrity and able to deal with confidential and sensitive matters professionally
– Committed to continuing professional development
Desirable Skills:
– Experience of working in a finance environment
– Experience of processing sales ledger and purchase ledger transactions
– Experience of performing account reconciliations
– Experience of producing financial reports
– Previous experience of Agresso Financials
– Previous experience of SAP Concur Expense
– Ability to analyse financial records
– Effective presentation skills
– Willingness to undertake further study in accounting – AAT, ACCA or equivalent
– Able to read and understand technical guidance, and apply in practice
– Effective decision maker
– Committed and collaborative team player
– Self-motivated
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Handle Finance team mail related to transaction processing, forward other items to relevant teams, and record cash or cheque receipts in line with organisation’s internal cash control procedures.
– Index and register all invoices and credit notes onto the finance system, ensuring transactions are matched appropriately to approved procurement activity or queried with colleagues/suppliers where matching records do not exist.
– Review and verify amendments to standing data in the purchase ledger and sales ledger, including proposed changes to supplier bank details and undertaking due diligence checks on prospective new suppliers, applying judgement on whether a new supplier request should be approved.
– Generation of weekly payment proposals for supplier and training provider payment runs, including preparation and upload of BACS payment files and distribution of remittance advices.
– Maintenance of the Cashbook and posting of all bank transactions to the ledger.
– Processing of manual payment requests.
– Reconciliation and upload of Petty Cash expenditure to the system, performing routine and ad hoc audit of Petty Cash activity.
– Issue monthly customer statements/demand letters in line with agreed procedures to ensure all sales ledger accounts are at the correct stage of the collection process at all times.
– Pursue overdue debt by telephone and e-mail within agreed timescales, maintaining accurate records of all chasing activity and advising customers of solutions or sanctions if payment has not been made.
– Perform regular reviews of the purchase ledger, ensuring supplier statements are reconciled on a timely basis and credit/debit balances promptly addressed with suppliers and requisitioners.
– Review staff expense claims for compliance with the organisation’s Expense Policy and liaise with the Payroll team to ensure expense payments are tax compliant.
– Administration of the expenses system, including performing updates to reflect changes in policy, providing training and creating accounts for new employees, producing weekly payment files and interfacing costs to the finance ledger.
– Administration of the Government Procurement Card (GPC) scheme, including updating the online system and requesting/distributing/closing procurement cards to reflect changes in policy and approved users, maintaining an appropriate register of all cardholder agreements, performing routine and ad hoc audit of card activity and uploading/reconciling GPC card expenditure to the system.
– Act as a GPC cardholder for the Finance team, ensuring the card is used for valid business purchases only and that appropriate records are maintained in line with established procedures.
– Generate requisitions for Finance team purchases, attaching appropriate documentation in support of the procurement activity and verifying associated invoices for payment upon identification that the goods/services have been satisfactorily received.
– Monthly reconciliation and monitoring of key control accounts, including bank, creditors and debtors.
– Maintain Key Performance Indicators for transaction processing activities in support of the provision of Management Information.
– Ad hoc analysis of income and expenditure to support internal and external reporting.
– Assist in the production of financial statements and the production of supporting schedules for external audit.
– Adhere to and support the ongoing development of the organisation’s financial policies and procedures, working collaboratively with team members and sharing best practice.
– Foster strong working relationships with key internal and external stakeholders, providing timely and effective advice and guidance.
Essential Skills:
– Demonstrable relevant work experience equivalent to SCQF level 7 or educated to HNC level
– Understanding of accounting processes and procedures
– Computer literate, including excellent Excel skills
– Good numeracy and analytical skills
– Good communication and interpersonal skills
– Effective planning and organising skills with ability to reprioritise workload when necessary
– Can demonstrate a disciplined and analytical approach to problem solving
– Strong attention to detail and ability to produce work to a high level of accuracy
– Able to plan, schedule and manage workload
– Acts with personal integrity and able to deal with confidential and sensitive matters professionally
– Committed to continuing professional development
Desirable Skills:
– Experience of working in a finance environment
– Experience of processing sales ledger and purchase ledger transactions
– Experience of performing account reconciliations
– Experience of producing financial reports
– Previous experience of Agresso Financials
– Previous experience of SAP Concur Expense
– Ability to analyse financial records
– Effective presentation skills
– Willingness to undertake further study in accounting – AAT, ACCA or equivalent
– Able to read and understand technical guidance, and apply in practice
– Effective decision maker
– Committed and collaborative team player
– Self-motivated
If you would like to hear more about this opportunity please get in touch.
