HR Admin Officer (Part Time)
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Part-Time HR Administration Officer for a contract until December 2024 (with the option to extend a further 3 months) on a rate of £15.33/hour PAYE.
Responsibilities:
– Provide support for the recruitment and selection of all appointments ensuring compliance with Organisation’s policy and relevant legislation. Manage each recruitment process from advertisement to induction, and plan and organise each selection including the interview programme. Liaise with panel members and candidates, book travel and accommodation if required, prepare information packs, plan and organise selection activities and attend (if required). Managing the events and ensuring the smooth running of the programme of activities for each selection and interview process.
– Following appointment, draw up applications for Certificates of Sponsorship where necessary and, provide support to new members of staff, e.g. on relocation matters. Manage the on-boarding activity for new staff to ensure a positive candidate experience, ensuring that tasks are completed in a timely manner in order to avoid delays in payment of salary, access to network and email etc.
– Effectively deal with HR administration enquiries which come into the HR Administration Team (via email/telephone/in person) and provide support to all managers in the line management of their members of staff including: induction, probation, training, annual review, promotion, contribution rewards, contract reviews, resignations, absence, maternity/partner/shared parental leave, compliance with UKVI policies, etc. Use judgement, experience and initiative to resolve the majority of routine enquiries, while knowing when to refer more complex matters upwards.
– Provide reports from various systems, e.g. People and Money, or databases to line managers, pro-actively and on demand. Support HR Administration Manager in ensuring that regular reporting requirements are set-up for line managers and are routinely provided via BI Suite.
– Assist the HR Administration Manager in implementing strategy for customer communications by carrying out routine and ad hoc updates to HR web pages and wiki, including constructing new sections and pages.
– Other appropriate duties assigned as required by HR Administration Manager
Essential Skills:
– Educated to Standard Grade or other equivalent qualification and 3 years’ relevant experience in a similar HR administrative role, preferably in a fast paced, customer facing office environment.
– Knowledge of employment legislation and practice and UKVI regulations.
– Evidence of strong administrative and organisational abilities, combined with excellent attention to detail.
– Excellent written and oral communication skills. Excellent IT skills (Office 365 including Word, Excel, Outlook and Teams).
– Knowledge of HR policies and procedures Experience of involvement in recruitment of staff in a similar environment.
– Experience of working with HR Systems, such as Oracle, People and Money.
– Strong interpersonal skills and ability to establish and sustain professional relationships.
– Ability to deal sensitively and appropriately with confidential information.
If you would like to hear more about this opportunities please get in touch.
Responsibilities:
– Provide support for the recruitment and selection of all appointments ensuring compliance with Organisation’s policy and relevant legislation. Manage each recruitment process from advertisement to induction, and plan and organise each selection including the interview programme. Liaise with panel members and candidates, book travel and accommodation if required, prepare information packs, plan and organise selection activities and attend (if required). Managing the events and ensuring the smooth running of the programme of activities for each selection and interview process.
– Following appointment, draw up applications for Certificates of Sponsorship where necessary and, provide support to new members of staff, e.g. on relocation matters. Manage the on-boarding activity for new staff to ensure a positive candidate experience, ensuring that tasks are completed in a timely manner in order to avoid delays in payment of salary, access to network and email etc.
– Effectively deal with HR administration enquiries which come into the HR Administration Team (via email/telephone/in person) and provide support to all managers in the line management of their members of staff including: induction, probation, training, annual review, promotion, contribution rewards, contract reviews, resignations, absence, maternity/partner/shared parental leave, compliance with UKVI policies, etc. Use judgement, experience and initiative to resolve the majority of routine enquiries, while knowing when to refer more complex matters upwards.
– Provide reports from various systems, e.g. People and Money, or databases to line managers, pro-actively and on demand. Support HR Administration Manager in ensuring that regular reporting requirements are set-up for line managers and are routinely provided via BI Suite.
– Assist the HR Administration Manager in implementing strategy for customer communications by carrying out routine and ad hoc updates to HR web pages and wiki, including constructing new sections and pages.
– Other appropriate duties assigned as required by HR Administration Manager
Essential Skills:
– Educated to Standard Grade or other equivalent qualification and 3 years’ relevant experience in a similar HR administrative role, preferably in a fast paced, customer facing office environment.
– Knowledge of employment legislation and practice and UKVI regulations.
– Evidence of strong administrative and organisational abilities, combined with excellent attention to detail.
– Excellent written and oral communication skills. Excellent IT skills (Office 365 including Word, Excel, Outlook and Teams).
– Knowledge of HR policies and procedures Experience of involvement in recruitment of staff in a similar environment.
– Experience of working with HR Systems, such as Oracle, People and Money.
– Strong interpersonal skills and ability to establish and sustain professional relationships.
– Ability to deal sensitively and appropriately with confidential information.
If you would like to hear more about this opportunities please get in touch.
