HR Administrator
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a HR Administrator for an initial 3 month contract on a rate of £15.18 – £16.32/hour PAYE. This role will be onsite for a couple of days a week for the first few weeks with a move towards more flexible working.
Responsibilities:
– Advise hiring managers of the process for submitting vacancies for approval and advertisement
-Support managers with the drafting of vacancy adverts and timetabling of recruitment processes, setting up new vacancies and uploading job adverts to the website and external job boards
-Manage all email/telephone enquiries regarding vacancies, maintaining the Careers inbox, and ensuring timely responses to queries
–Issue interview invites and prepare panel packs, ensuring managers have all the information they need for their interviews
-Participate in the selection panel and facilitate practical assessments where required
-Liaise with candidates throughout the recruitment process, ensuring successful and unsuccessful candidates are notified following shortlisting and selection stages of the recruitment process
-Ensure all conditional pre-employment checks are completed including reference checks, PVG/Basic Disclosure, pre-employment health assessment, right to work and qualifications/professional registration
-Countersign Disclosure Scotland PVG applications, checking ID documentation
-Prepare and issue conditional offers, contracts of employment and bank engagement letters to new staff
-First point of contact and responsible for dealing with general face-to-face, email and telephone queries related to the People function, ensuring these are answered directly or are passed to the appropriate individual for a response
-Undertake all aspects of HR administration including updating spreadsheets and databases, drafting communications, scanning and filing documents, and creating reports
-Liaise with Disclosure Scotland on a regular basis, ensuring any relevant notifications are raised with the Chief Executive as lead countersignatory
-Support the HR Business Partner with the Occupational Health (OH) process and issuing sickness absence letters when required
-Support and administer the job evaluation scheduling and process
-Responsible for developing internal working policies and procedures to improve the efficiency of the People department
– Carry out any other duties as required.
Essential Skills:
– CPD/CIPD qualification or equivalent (alternatively, at least two years’ experience in a HR environment will be considered)
– Demonstrable knowledge of HR and/or Recruitment administrative processes and procedures
– Demonstrable working knowledge of Microsoft Office software, specifically Outlook, Word, Excel and SharePoint
– Advanced keyboard skills
– Excellent verbal and written communication skills, and the ability to interact with people at all levels
– Highly developed planning and organisational skills
– Ability to prioritise and manage own workload and work on own initiative
– A calm, logical and methodical approach, often working under pressure to tight deadlines
– Excellent degree of accuracy and attention to detail
– Good time management skills
– Demonstrable experience of working in a HR or Recruitment Administration environment
– Experience of maintaining information databases, particularly HR and/or Recruitment systems
– Resourceful and proactive, with a positive can-do attitude
– Friendly and outgoing with the ability to interact positively with people at all levels
– Ability to work closely with others in a small and supportive team environment
– Ability to work with volunteers and to recognise their contribution
– A commitment to core vision and values of the organisation
– Willingness to travel between organisational sites as required
Desirable Skills:
– Experience of working in HR Systems Administration
– Experience of using the Iris Cascade HR system and Recruitment+ module
– Full driving licence and access to a vehicle
If you would like to hear more about this opportunity please get in touch
Responsibilities:
– Advise hiring managers of the process for submitting vacancies for approval and advertisement
-Support managers with the drafting of vacancy adverts and timetabling of recruitment processes, setting up new vacancies and uploading job adverts to the website and external job boards
-Manage all email/telephone enquiries regarding vacancies, maintaining the Careers inbox, and ensuring timely responses to queries
–Issue interview invites and prepare panel packs, ensuring managers have all the information they need for their interviews
-Participate in the selection panel and facilitate practical assessments where required
-Liaise with candidates throughout the recruitment process, ensuring successful and unsuccessful candidates are notified following shortlisting and selection stages of the recruitment process
-Ensure all conditional pre-employment checks are completed including reference checks, PVG/Basic Disclosure, pre-employment health assessment, right to work and qualifications/professional registration
-Countersign Disclosure Scotland PVG applications, checking ID documentation
-Prepare and issue conditional offers, contracts of employment and bank engagement letters to new staff
-First point of contact and responsible for dealing with general face-to-face, email and telephone queries related to the People function, ensuring these are answered directly or are passed to the appropriate individual for a response
-Undertake all aspects of HR administration including updating spreadsheets and databases, drafting communications, scanning and filing documents, and creating reports
-Liaise with Disclosure Scotland on a regular basis, ensuring any relevant notifications are raised with the Chief Executive as lead countersignatory
-Support the HR Business Partner with the Occupational Health (OH) process and issuing sickness absence letters when required
-Support and administer the job evaluation scheduling and process
-Responsible for developing internal working policies and procedures to improve the efficiency of the People department
– Carry out any other duties as required.
Essential Skills:
– CPD/CIPD qualification or equivalent (alternatively, at least two years’ experience in a HR environment will be considered)
– Demonstrable knowledge of HR and/or Recruitment administrative processes and procedures
– Demonstrable working knowledge of Microsoft Office software, specifically Outlook, Word, Excel and SharePoint
– Advanced keyboard skills
– Excellent verbal and written communication skills, and the ability to interact with people at all levels
– Highly developed planning and organisational skills
– Ability to prioritise and manage own workload and work on own initiative
– A calm, logical and methodical approach, often working under pressure to tight deadlines
– Excellent degree of accuracy and attention to detail
– Good time management skills
– Demonstrable experience of working in a HR or Recruitment Administration environment
– Experience of maintaining information databases, particularly HR and/or Recruitment systems
– Resourceful and proactive, with a positive can-do attitude
– Friendly and outgoing with the ability to interact positively with people at all levels
– Ability to work closely with others in a small and supportive team environment
– Ability to work with volunteers and to recognise their contribution
– A commitment to core vision and values of the organisation
– Willingness to travel between organisational sites as required
Desirable Skills:
– Experience of working in HR Systems Administration
– Experience of using the Iris Cascade HR system and Recruitment+ module
– Full driving licence and access to a vehicle
If you would like to hear more about this opportunity please get in touch
