iTrent Payroll Administrator
Venesky-Brown’s client, a public sector organisation in the West of Scotland, is currently looking to recruit 3 x iTrent Payroll Administrators for initial 20 week contracts on a rate of c.£150/day (Inside of IR35). These roles will be remote based.
Responsibilities:
– Documenting and updating Payroll practices and procedures to ensure all operational requirements are met and reflect the impact of legislative updates, structural or other changes
– Ensuring Payroll deadlines are clearly communicated and adhered to and required actions are taken to ensure delivery of salaries and wages accurately, securely and within agreed timescales.
– Process required reconciliations, arrestment’s, deductions and salary sacrifice arrangements in accordance with organisational procedures ensuring that all timescales are met.
– Providing guidance, advice and communications consistently to customers across the organisation that supports accurate payroll processing in relation to new starts, leave, contractual changes during employment and the processing of leavers, transfers and multiple employments.
– Developing, communicating and maintaining appropriate guidance materials and resources for our customers on payroll related matters; including updating these via all appropriate communication channels e.g. the hub, website, and SharePoint, webinars, etc.
– Participate in working groups (including communities of practice) as appropriate to review, improve and develop Financial Services and HR processes, procedures and systems.
– Perform manual adjustments for over/under payments of pay in accordance with payroll legislation and conclude all follow up actions required e.g. liaison with HMRC, Debtors, journals, reconcile with general ledger.
– Monitor and maintain internal and external administrative information filing and archiving systems and processes efficiently and effectively, to allow for enquiries to be made of information and reports run from systems, and to participate in data collection and input.
– Compile and present statistical and other management information and returns as required by the Pensions and Payroll Officer or wider management of the Financial Services Team to allow informed decisions and actions to be taken.
– Ensure the confidentiality of customers, employees and other Departments/Agencies is maintained securely at all times by team members.
– Completing payroll documents and transactions in accordance with organisational procedures and relevant legislation (e.g. BACS transfers, payments, receipts and refunds, ledger and journal entries etc.)
– Compliance with all HR policies and procedures with escalation to the Pensions and Payroll Officer as appropriate
– Participate in recruitment programmes when required.
– Maintain and update systems with appropriate and accurate information that will enable accurate reporting of payroll transactions
– Establish and maintain administrative information and filing systems.
– Collate and present customer satisfaction information
– Undertake other duties appropriate to this job and grade, and as required by the line manager and ensure appropriate outcomes are achieved.
Essential Skills:
– HNC or equivalent in administration or similar
– Experience of working with HR/Payroll processes and procedures
– Experience working to strict deadlines
– Experience of developing and maintaining accurate records and filing systems (electronic and paper based)
– Knowledge of good practice in relation to financial and payroll processing
– Sound awareness of Payroll, Tax and HMRC regulations
Desirable Skills:
– Certificate in HR or Payroll Practice
– Experience of producing and communicating guidance materials for processes
– Experience of contributing to the development or review processes and procedures
– Experience working in a busy Payroll or Finance environment within a large complex organisation
– Knowledge of Payroll procedures in relation to Onboarding, changes during employment and leavers
– Knowledge of iTrent HR and Payroll System
If you would like to hear more about these opportunities please get in touch.
Responsibilities:
– Documenting and updating Payroll practices and procedures to ensure all operational requirements are met and reflect the impact of legislative updates, structural or other changes
– Ensuring Payroll deadlines are clearly communicated and adhered to and required actions are taken to ensure delivery of salaries and wages accurately, securely and within agreed timescales.
– Process required reconciliations, arrestment’s, deductions and salary sacrifice arrangements in accordance with organisational procedures ensuring that all timescales are met.
– Providing guidance, advice and communications consistently to customers across the organisation that supports accurate payroll processing in relation to new starts, leave, contractual changes during employment and the processing of leavers, transfers and multiple employments.
– Developing, communicating and maintaining appropriate guidance materials and resources for our customers on payroll related matters; including updating these via all appropriate communication channels e.g. the hub, website, and SharePoint, webinars, etc.
– Participate in working groups (including communities of practice) as appropriate to review, improve and develop Financial Services and HR processes, procedures and systems.
– Perform manual adjustments for over/under payments of pay in accordance with payroll legislation and conclude all follow up actions required e.g. liaison with HMRC, Debtors, journals, reconcile with general ledger.
– Monitor and maintain internal and external administrative information filing and archiving systems and processes efficiently and effectively, to allow for enquiries to be made of information and reports run from systems, and to participate in data collection and input.
– Compile and present statistical and other management information and returns as required by the Pensions and Payroll Officer or wider management of the Financial Services Team to allow informed decisions and actions to be taken.
– Ensure the confidentiality of customers, employees and other Departments/Agencies is maintained securely at all times by team members.
– Completing payroll documents and transactions in accordance with organisational procedures and relevant legislation (e.g. BACS transfers, payments, receipts and refunds, ledger and journal entries etc.)
– Compliance with all HR policies and procedures with escalation to the Pensions and Payroll Officer as appropriate
– Participate in recruitment programmes when required.
– Maintain and update systems with appropriate and accurate information that will enable accurate reporting of payroll transactions
– Establish and maintain administrative information and filing systems.
– Collate and present customer satisfaction information
– Undertake other duties appropriate to this job and grade, and as required by the line manager and ensure appropriate outcomes are achieved.
Essential Skills:
– HNC or equivalent in administration or similar
– Experience of working with HR/Payroll processes and procedures
– Experience working to strict deadlines
– Experience of developing and maintaining accurate records and filing systems (electronic and paper based)
– Knowledge of good practice in relation to financial and payroll processing
– Sound awareness of Payroll, Tax and HMRC regulations
Desirable Skills:
– Certificate in HR or Payroll Practice
– Experience of producing and communicating guidance materials for processes
– Experience of contributing to the development or review processes and procedures
– Experience working in a busy Payroll or Finance environment within a large complex organisation
– Knowledge of Payroll procedures in relation to Onboarding, changes during employment and leavers
– Knowledge of iTrent HR and Payroll System
If you would like to hear more about these opportunities please get in touch.
