Office Manager (Part Time)
Venesky-Brown a leading UK recruitment agency, is currently looking to recruit an Office Manager (Part-Time) on a permanent contract on a salary of £24,000 – £28,000 FTE, performance-based bonus of up to 10% of salary and excellent benefits package. This role will be based in the Edinburgh office with very occasional travel to Glasgow. The working hours will be 16-20 hours over 4-5 days per week.
Office Management:
– Ensure our Edinburgh & Glasgow offices run smoothly, dealing promptly with any escalated issues.
– Manage office supplies, equipment, and facilities.
– Oversee maintenance and coordination of office spaces, including managing cleaners and gardeners, ensuring timely payments and resolving scheduling issues.
– Coordinate post, scanning and emailing incoming mail to the correct person.
– Monitor and manage utility bills, including electric, gas, water, landlines, mobile phones, non-domestic rates, and office rental bills for various locations.
– Manage company cars, including lease agreements, maintenance, MOTs, and breakdown cover.
– Coordinate room bookings and office space allocation, ensuring effective use of meeting rooms and workspaces.
Administrative Support:
– Offer administrative and secretarial support to the leadership team.
– Support the travel and logistical needs for the leadership team.
– Support with the management expenses for the leadership team.
– Maintain thorough records, both digital and paper-based, ensuring all documents are up to date.
– Handle various administrative tasks as they arise, catering to specific needs of the team and clients.
Events and Projects:
– Support our Marketing & Communication Manager in organising and running internal and external events, ensuring everything is executed on time and to our standards.
– Contribute to broader company projects, assisting different areas such as Marketing, Finance, HR, and Social Value.
Essential Skills:
Qualifications and Experience:
– Proven experience as an Office Manager, Senior Administrator, Administration Manager or similar role.
– Expertise in using Microsoft Office and learning new software as required.
– An excellent track record of detail-oriented work.
– Ability to manage complex schedules and provide structured organisational support.
– Strong communication skills, capable of engaging professionally with people at all levels.
– A problem-solver who can think on their feet and tackle challenges head-on.
About You:
– Exceptionally organised, able to manage multiple tasks effectively.
– A clear communicator, capable of maintaining relationships both within and outside the company.
– Discreet and trustworthy with sensitive information.
– Flexible and able to adapt to changing needs and tasks.
– Proactive and able to work independently with minimal supervision.
If you would like to hear more about this opportunity please get in touch.

Job Overview

Office Manager (Part Time)
Edinburgh, City of Edinburgh, Scotland, Scotland
£24000 - £28000 per annum -

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Stephen Kinnear