Personal Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a PA to the CFO from 1st October 2024 to 1st November 2024 with potential to extend on a rate of £16.64/hour PAYE. This role will be a hybrid of working at home and in the office. The working hours are 37 hours per week.
 
Responsibilities:
 
– Proactively supporting Chief Financial Officer, identifying urgent matters and highlighting promptly, and dealing with potentially sensitive and confidential information.
– Actively managing email inbox and diary, including preparing, issuing and filing of meeting papers and other relevant material to support CFO’s daily activities.
– First point of contact for internal and external enquiries, dealing with these confidentially and professionally.
– Manage key information flows for CFO, including through the mailbox, making astute judgements to allocate and prioritise relevant emails for team members or organisation officials to take forward.
– Co-ordinate responses to corporate information requests or ad-hoc activities as required.
– Arrange meeting logistics for CFO and wider team, booking conference or meetings rooms as appropriate.
– Distribute relevant material or updates to stakeholders, including weekly prompt payment performance reports.
– Liaise with and build good working relationships across the organisation, and the wider Director General area and across other Director General areas.
– Manage and support travel requirements and associated requirements for the organisation.
– Promote CFO’s preferences for handling issues, correspondence and briefings.
 
Essential Skills:
 
– Relevant recent experience of supporting a senior leader in a similar PA or Executive Assistant role is essential. 
– Excellent organisation and planning skills including the ability to use own initiative to solve problems.
– A proactive approach to supporting the Chief Financial Officer and senior leadership, anticipating and planning for requirements and taking the initiative to address these.
– Strong communication and interpersonal skills with the ability to collaborative with staff at all levels in the organisation
– Ability to work flexibly to manage and prioritise a range of activities in an ever changing environment, often to short timescales
 
 
Desirable Skills:
 
– Understanding of the organisation and how it is structured and operates, including business management functions.
– Experience of working in a finance or corporate services environment in the organisation or one of its agencies.
 
 
If you would like to hear more about this opportunity please get in touch.

Job Overview

Personal Assistant
Edinburgh, City of Edinburgh, Scotland, Scotland
£16.64 per hour -
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Consultant

Consultant

Michael Gray