Personal Assistant
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit an PA/Administrator for a 6 month contract on a rate between £165-£195/Day (inside IR35). This role will be hybrid with the expectation that it will be office-based working 2 to 3 days per week.
Responsibilities:
– Proactively manage complex diaries to ensure that the Director’s time is managed in a planned and thoughtful way. This includes organising logistical arrangements, travel and preparing papers as well as ensuring regular contact with colleagues; ensuring that contact is prioritised so that time is appropriately allocated to priorities at any point and the longer-term focus is maintained.
– Work closely and discreetly with Subsidiaries Exec team to plan and support joint events and Exec team diary meetings.
– Ensure the smooth and efficient flow of correspondence from the Director’s inbox. Specific mailbox management include handling directly; co-ordinating responses as required; and ensuring urgent queries are dealt with and deadlines met.
– Supports day to day business administration with organisation for meetings, this includes seeking and booking of appropriate venue, ensuring F&B where required and administration support for note taking.
– Support overall Business team performance, though.
– providing day to day administrative support for business activities
– provide excellent stakeholder engagement and support for directorate correspondence, government ministerial and Chief Executive correspondence.
– provide support to the Business Management team when required for ministerial PQs and FOI requests.
– Provide team support in relation to calls for corporate information, business plan updates, risk register information.
– Contribute to the effective running of the Executive Team – Including the development of and implementing for business processes which support the wider organisation.
– Provide support when required for ad hoc projects / work to be taken forward.
– Support day to day administration for inbox handling, management team, and business processes. These include Travel policy / process and Business stationary process and budget controls.
– Support the Exec with tasks that require carrying out background research / benchmarking and presenting findings.
– Excellent stakeholder engagement with credible relationships, liaising with subsidiaries, Transport Scotland, clients, suppliers, and wider team.
– Provide support when required for ad hoc projects / work to be taken forward.
Essential Skills:
– The ideal candidate will be highly organised, with attention to detail and confident in using and manipulating data.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Proactively manage complex diaries to ensure that the Director’s time is managed in a planned and thoughtful way. This includes organising logistical arrangements, travel and preparing papers as well as ensuring regular contact with colleagues; ensuring that contact is prioritised so that time is appropriately allocated to priorities at any point and the longer-term focus is maintained.
– Work closely and discreetly with Subsidiaries Exec team to plan and support joint events and Exec team diary meetings.
– Ensure the smooth and efficient flow of correspondence from the Director’s inbox. Specific mailbox management include handling directly; co-ordinating responses as required; and ensuring urgent queries are dealt with and deadlines met.
– Supports day to day business administration with organisation for meetings, this includes seeking and booking of appropriate venue, ensuring F&B where required and administration support for note taking.
– Support overall Business team performance, though.
– providing day to day administrative support for business activities
– provide excellent stakeholder engagement and support for directorate correspondence, government ministerial and Chief Executive correspondence.
– provide support to the Business Management team when required for ministerial PQs and FOI requests.
– Provide team support in relation to calls for corporate information, business plan updates, risk register information.
– Contribute to the effective running of the Executive Team – Including the development of and implementing for business processes which support the wider organisation.
– Provide support when required for ad hoc projects / work to be taken forward.
– Support day to day administration for inbox handling, management team, and business processes. These include Travel policy / process and Business stationary process and budget controls.
– Support the Exec with tasks that require carrying out background research / benchmarking and presenting findings.
– Excellent stakeholder engagement with credible relationships, liaising with subsidiaries, Transport Scotland, clients, suppliers, and wider team.
– Provide support when required for ad hoc projects / work to be taken forward.
Essential Skills:
– The ideal candidate will be highly organised, with attention to detail and confident in using and manipulating data.
If you would like to hear more about this opportunity please get in touch.
