Procurement Analyst
Venesky-Brown’s client, a public sector organisation in Belfast, is currently looking to recruit a Procurement Analyst for a 4-5 month contract on a rate of £23.37/hour (PAYE).
Responsibilities
– Develop and maintain management information systems, including:
– To lead and manage the development of appropriate systems and internal databases for the capture of high quality data and production of management information.
– Undertake research and provide the commercial and procurement unit with information and advice on new procurement initiatives, trends, systems, methods and procedures.
– Develop and maintain management information, including:
– To lead, manage and oversee collating, validating, and analysing a full range of procurement data and statistical information, taking an organisation wide view of data to provide robust baseline information for procurement strategies and policies
– Identify innovative approaches to improve data analysis and procurement activity across the organisation.
– Research market information and support the development of Category Plans including relevant income / expenditure information, market trends, pricing changes etc
– Develop, maintain and continually improve the reporting capabilities, including:
– Develop and produce performance reporting and interrogate and manipulate the systems to provide a range of management information and specialised reports which promotes best practise and compliance across the organisation.
– Assist in the identification of inefficiencies of spend across the organisation and provide innovative procurement solutions to maximise value for money by competitive procurement means.
– Identify relevant organisation wide reporting required for commercial and procurement activity: for example, in line with procurement policy monitoring requirements
– ensure reporting is tailored to appropriate stakeholder groups internally and externally.
– Participate in the development, implementation and management of any savings or benefits trackers.
– Develop and maintain data that will support Policy compliance, including:
– Assist in providing support on statistical information and analysis to ensure that procurement and commercial policies and strategies are based on robust corporate information.
– To be responsible for monitoring and reporting on department compliance in relation to procurement activity, for example, in use of contracts and catalogue items, to ensure best practise.
– Develop a customer focused relationship with departments to ensure support and alignment with the efficiency programme, procurement strategy and aims and objectives.
– Develop and maintain a comprehensive training package for internal and external stakeholders such as suppliers, partners, and community groups which continually improves transparency of procurement management information, for example annual expenditure data, including:
– Identification of training requirements across the organisation through expenditure monitoring and monitoring of stakeholder feedback
– Development of audience appropriate training materials for all relevant topics as identified or updated, consulting with stakeholders during development as required.
– Seek to encourage cultural change towards continuous improvement in the development and delivery of training
– Delivery of training via various channels such as in person, online, or pre-recorded videos
– Monitor the success of all training via collected feedback and process compliance monitoring
– Support the Procurement Systems Lead to develop relevant training materials for procurement systems that ensure best practice use and capture of procurement data
– Develop, maintain, and deliver an effective communication plan for procurement related management information, which targets all stakeholder groups in an appropriate format and frequency, including:
– Development and maintenance of a communication strategy to include stakeholder mapping, and communication channel identification.
– Management of Commercial and Procurement Services intranet ensuring all content and available materials are kept up to date.
– Seek feedback on all communication and reports developed to ensure they are supporting stakeholders to operationally deliver and continuously improve.
– Development of content for regular updating of internal stakeholders, including regular review of communication methods
– Development of content for external communications, including for example, supplier mailing lists
– Development and management of management information available on external website, testing the relevance of content for suppliers including identified specific groups such as SMEs, VCSEs etc.
– Support response to Freedom of Information (FOI) requests, including the development of response providing the management information required
– Support Related Procurement and Commercial systems, including:
– Work in collaboration with the Procurement Systems Lead to development and maintenance of departmental Officer support needed in best practice use of procurement systems
– Provide operational support for procurement systems, including data input and maintenance, and responding to internal customer procurement requests.
– Work in collaboration with the Procurement Systems Lead to ensure the most effective provision of data and management information is provided from all sources.
– Maintain an up-to-date knowledge and understanding of procurement and commercial activities including appropriate systems, relevant legislation and procedures.
– Supervise the day-to-day activities of any assigned staff and ensure appropriate training on all systems.
– Act as a co-ordinator and facilitator in engaging stakeholder groups as directed.
– Develop and maintain good working relationships with users within all sections and teams.
– Represent the Procurement Development Manager within the postholders sphere of responsibility as required.
– Motivate and manage any staff that may be assigned to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.
– Participate in all induction and in-service training provided and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure.
– Participate as directed in the recruitment and selection procedures.
– Act in accordance with the organisation and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation.
– Undertake the duties in such a way as to enhance and protect the reputation and public profile.
– Undertake such other relevant duties as may from time to time be required.
Essential Skills:
– Applicants must, as at the closing date for receipt of application forms, have a relevant third level qualification in Business Studies, Public Administration, Accountancy or equivalent qualification; and be able to demonstrate, by providing personal and specific examples on the application form, at least one year’s relevant experience in each of the following areas: or
– be able to demonstrate, by providing personal and specific examples on the application form, at least two years’ relevant experience in each of the following areas:
– assisting with the development of systems and internal databases for the capture of high quality data and production of management information;
– collating, validating and analysing a full range of management information to support commercial or procurement activity; and
– undertaking relevant research and providing information and advice to senior management in relation to market activity and trends.
– Communication skills: a high degree of literacy and grammar with the ability to compose reports and letters at service level in clear and simple language and the ability to provide supportive and advisory communications and to convey service information to others.
– Technical knowledge: an up to date knowledge and understanding of procurement with technical competence and possession of excellent technical skills enabling analysis of information in order to make informed decisions about service requirements.
– Information technology skills: the ability to use a range of systems, including electronic procurement systems, and to assist in the development of appropriate systems for the capture of high quality procurement data and the production of management information.
– Analysis and decision making skills: the ability to analyse complex situations and service issues in a highly effective way to assist timely decision-making and the ability to extract, analyse and report upon service information and evidence of making day-to-day decisions on operational issues.
– Work planning skills: the ability to effectively plan and prioritise own work and the work of a team and to ensure constant flow of work to minimise peaks and troughs.
– Team working and leadership skills: an effective team member with the ability to lead and develop a small team in an enthusiastic and motivational manner to achieve agreed objectives.
– Customer care skills: possess good inter-personal skills with understanding of customer care procedures and an awareness of the importance of responding to the needs of both internal and external customers.
– Research skills: the ability to undertake research and provide information and advice to senior management on new procurement initiatives, trends, systems, methods and procedures.
If you would like to hear more about this opportunity please get in touch.
Responsibilities
– Develop and maintain management information systems, including:
– To lead and manage the development of appropriate systems and internal databases for the capture of high quality data and production of management information.
– Undertake research and provide the commercial and procurement unit with information and advice on new procurement initiatives, trends, systems, methods and procedures.
– Develop and maintain management information, including:
– To lead, manage and oversee collating, validating, and analysing a full range of procurement data and statistical information, taking an organisation wide view of data to provide robust baseline information for procurement strategies and policies
– Identify innovative approaches to improve data analysis and procurement activity across the organisation.
– Research market information and support the development of Category Plans including relevant income / expenditure information, market trends, pricing changes etc
– Develop, maintain and continually improve the reporting capabilities, including:
– Develop and produce performance reporting and interrogate and manipulate the systems to provide a range of management information and specialised reports which promotes best practise and compliance across the organisation.
– Assist in the identification of inefficiencies of spend across the organisation and provide innovative procurement solutions to maximise value for money by competitive procurement means.
– Identify relevant organisation wide reporting required for commercial and procurement activity: for example, in line with procurement policy monitoring requirements
– ensure reporting is tailored to appropriate stakeholder groups internally and externally.
– Participate in the development, implementation and management of any savings or benefits trackers.
– Develop and maintain data that will support Policy compliance, including:
– Assist in providing support on statistical information and analysis to ensure that procurement and commercial policies and strategies are based on robust corporate information.
– To be responsible for monitoring and reporting on department compliance in relation to procurement activity, for example, in use of contracts and catalogue items, to ensure best practise.
– Develop a customer focused relationship with departments to ensure support and alignment with the efficiency programme, procurement strategy and aims and objectives.
– Develop and maintain a comprehensive training package for internal and external stakeholders such as suppliers, partners, and community groups which continually improves transparency of procurement management information, for example annual expenditure data, including:
– Identification of training requirements across the organisation through expenditure monitoring and monitoring of stakeholder feedback
– Development of audience appropriate training materials for all relevant topics as identified or updated, consulting with stakeholders during development as required.
– Seek to encourage cultural change towards continuous improvement in the development and delivery of training
– Delivery of training via various channels such as in person, online, or pre-recorded videos
– Monitor the success of all training via collected feedback and process compliance monitoring
– Support the Procurement Systems Lead to develop relevant training materials for procurement systems that ensure best practice use and capture of procurement data
– Develop, maintain, and deliver an effective communication plan for procurement related management information, which targets all stakeholder groups in an appropriate format and frequency, including:
– Development and maintenance of a communication strategy to include stakeholder mapping, and communication channel identification.
– Management of Commercial and Procurement Services intranet ensuring all content and available materials are kept up to date.
– Seek feedback on all communication and reports developed to ensure they are supporting stakeholders to operationally deliver and continuously improve.
– Development of content for regular updating of internal stakeholders, including regular review of communication methods
– Development of content for external communications, including for example, supplier mailing lists
– Development and management of management information available on external website, testing the relevance of content for suppliers including identified specific groups such as SMEs, VCSEs etc.
– Support response to Freedom of Information (FOI) requests, including the development of response providing the management information required
– Support Related Procurement and Commercial systems, including:
– Work in collaboration with the Procurement Systems Lead to development and maintenance of departmental Officer support needed in best practice use of procurement systems
– Provide operational support for procurement systems, including data input and maintenance, and responding to internal customer procurement requests.
– Work in collaboration with the Procurement Systems Lead to ensure the most effective provision of data and management information is provided from all sources.
– Maintain an up-to-date knowledge and understanding of procurement and commercial activities including appropriate systems, relevant legislation and procedures.
– Supervise the day-to-day activities of any assigned staff and ensure appropriate training on all systems.
– Act as a co-ordinator and facilitator in engaging stakeholder groups as directed.
– Develop and maintain good working relationships with users within all sections and teams.
– Represent the Procurement Development Manager within the postholders sphere of responsibility as required.
– Motivate and manage any staff that may be assigned to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.
– Participate in all induction and in-service training provided and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure.
– Participate as directed in the recruitment and selection procedures.
– Act in accordance with the organisation and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation.
– Undertake the duties in such a way as to enhance and protect the reputation and public profile.
– Undertake such other relevant duties as may from time to time be required.
Essential Skills:
– Applicants must, as at the closing date for receipt of application forms, have a relevant third level qualification in Business Studies, Public Administration, Accountancy or equivalent qualification; and be able to demonstrate, by providing personal and specific examples on the application form, at least one year’s relevant experience in each of the following areas: or
– be able to demonstrate, by providing personal and specific examples on the application form, at least two years’ relevant experience in each of the following areas:
– assisting with the development of systems and internal databases for the capture of high quality data and production of management information;
– collating, validating and analysing a full range of management information to support commercial or procurement activity; and
– undertaking relevant research and providing information and advice to senior management in relation to market activity and trends.
– Communication skills: a high degree of literacy and grammar with the ability to compose reports and letters at service level in clear and simple language and the ability to provide supportive and advisory communications and to convey service information to others.
– Technical knowledge: an up to date knowledge and understanding of procurement with technical competence and possession of excellent technical skills enabling analysis of information in order to make informed decisions about service requirements.
– Information technology skills: the ability to use a range of systems, including electronic procurement systems, and to assist in the development of appropriate systems for the capture of high quality procurement data and the production of management information.
– Analysis and decision making skills: the ability to analyse complex situations and service issues in a highly effective way to assist timely decision-making and the ability to extract, analyse and report upon service information and evidence of making day-to-day decisions on operational issues.
– Work planning skills: the ability to effectively plan and prioritise own work and the work of a team and to ensure constant flow of work to minimise peaks and troughs.
– Team working and leadership skills: an effective team member with the ability to lead and develop a small team in an enthusiastic and motivational manner to achieve agreed objectives.
– Customer care skills: possess good inter-personal skills with understanding of customer care procedures and an awareness of the importance of responding to the needs of both internal and external customers.
– Research skills: the ability to undertake research and provide information and advice to senior management on new procurement initiatives, trends, systems, methods and procedures.
If you would like to hear more about this opportunity please get in touch.
