Procurement Assistant
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Procurement Assistant on a salary of £28,296/ Annum, with excellent benefits. This role will predominantly be remote based with the occasional day in the office required.
Responsibilities:
– Assist the Procurement teams in the support and delivery of the procurement services and the preparation of reports to management in relation to the allocated portfolio.
– Providing input to relevant improvement, initiatives and projects ensuring that agreed initiatives are delivered to agreed milestones.
– Continually contribute to the successful achievement of KPI’s and PI’s related to the role. Analyse and evaluate relevant information and present in the most appropriate format.
– Identify progress against milestones and highlight any current or anticipated obstacles that threaten the success of these milestones.
– Support the delivery of the KPI’s by ensuring that spend, contract and supplier information is available as required in an appropriate format.
– Liaise with PS staff and external organisations to ensure that information is received in a timely format and that any documentation issued is in accordance with PS guidelines.
– Develop communication links with internal and external customers.
– Provide general procurement guidance, ensuring all queries are dealt with as efficiently as possible. Help support policies and procedures relating to procurement including procurement guidance, procurement strategy and measurement of procurement performance.
– Assist stakeholders in the creation of specifications when required, adding value wherever possible.
– Record work being undertaken within the Category Activity Tracker, including the capture of any savings achieved and detailing evidence for submission of savings.
– Help promote developing and embedding policies and procedures relating to procurement, including procurement guidance, procurement procedures, code of conduct, procurement strategy and measurement of procurement performance.
– Ensure the timely collation of all documents necessary for competitive sourcing activity through the utilisation of an agreed suite of standard templates in support of the Category Management process, including terms and conditions of contract, service specifications and performance standards.
– Ensure that delivery of procurement processes and practices comply with the PS standing orders, EU legislation on public procurement and the requirement for probity, transparency and non-discrimination.
– Analyse and evaluate relevant information and present in the most appropriate format.
– Effectively manage all assigned work and projects in compliance with agreed deadlines and performance indicators.
– Implement assigned strategies, policies and procedures relating to the procurement of assigned non-contracted goods and services.
– Recommend to the relevant Category Manager areas of potential improvement highlighted during the delivery of assigned tasks.
– Attend suitable training courses to efficiently discharge their duties.
– Will be responsible for assessing and self-managing risk within all aspects of the role.
– The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role.
Essential Skills:
Educational/Occupational Essential SQA Higher Level (or equivalent). OR relevant experience, personal qualities essential
– Proven experience of effective performance, supporting an organisation’s management team with an understanding of office processes and procedures.
– Computer literate in Microsoft packages, specifically Word, Excel and PowerPoint.
– Effective interpersonal skills.
– Ability to prioritise work.
– Work to timescales.
– Excellent verbal and written communication skills.
– Attention to detail.
– Ability to work effectively as part of a team.
– Numerate.
– Ability to work with limited supervision.
– Ability to update and maintain records systems, including databases.
– Ability to interpret guidelines.
– An interest in learning and development
Desirable Skills:
– Knowledge of Procurement practices.
– Knowledge of Public Sector procurement and processes.
If you would like to hear more about this opportunity, please get in touch.
Responsibilities:
– Assist the Procurement teams in the support and delivery of the procurement services and the preparation of reports to management in relation to the allocated portfolio.
– Providing input to relevant improvement, initiatives and projects ensuring that agreed initiatives are delivered to agreed milestones.
– Continually contribute to the successful achievement of KPI’s and PI’s related to the role. Analyse and evaluate relevant information and present in the most appropriate format.
– Identify progress against milestones and highlight any current or anticipated obstacles that threaten the success of these milestones.
– Support the delivery of the KPI’s by ensuring that spend, contract and supplier information is available as required in an appropriate format.
– Liaise with PS staff and external organisations to ensure that information is received in a timely format and that any documentation issued is in accordance with PS guidelines.
– Develop communication links with internal and external customers.
– Provide general procurement guidance, ensuring all queries are dealt with as efficiently as possible. Help support policies and procedures relating to procurement including procurement guidance, procurement strategy and measurement of procurement performance.
– Assist stakeholders in the creation of specifications when required, adding value wherever possible.
– Record work being undertaken within the Category Activity Tracker, including the capture of any savings achieved and detailing evidence for submission of savings.
– Help promote developing and embedding policies and procedures relating to procurement, including procurement guidance, procurement procedures, code of conduct, procurement strategy and measurement of procurement performance.
– Ensure the timely collation of all documents necessary for competitive sourcing activity through the utilisation of an agreed suite of standard templates in support of the Category Management process, including terms and conditions of contract, service specifications and performance standards.
– Ensure that delivery of procurement processes and practices comply with the PS standing orders, EU legislation on public procurement and the requirement for probity, transparency and non-discrimination.
– Analyse and evaluate relevant information and present in the most appropriate format.
– Effectively manage all assigned work and projects in compliance with agreed deadlines and performance indicators.
– Implement assigned strategies, policies and procedures relating to the procurement of assigned non-contracted goods and services.
– Recommend to the relevant Category Manager areas of potential improvement highlighted during the delivery of assigned tasks.
– Attend suitable training courses to efficiently discharge their duties.
– Will be responsible for assessing and self-managing risk within all aspects of the role.
– The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role.
Essential Skills:
Educational/Occupational Essential SQA Higher Level (or equivalent). OR relevant experience, personal qualities essential
– Proven experience of effective performance, supporting an organisation’s management team with an understanding of office processes and procedures.
– Computer literate in Microsoft packages, specifically Word, Excel and PowerPoint.
– Effective interpersonal skills.
– Ability to prioritise work.
– Work to timescales.
– Excellent verbal and written communication skills.
– Attention to detail.
– Ability to work effectively as part of a team.
– Numerate.
– Ability to work with limited supervision.
– Ability to update and maintain records systems, including databases.
– Ability to interpret guidelines.
– An interest in learning and development
Desirable Skills:
– Knowledge of Procurement practices.
– Knowledge of Public Sector procurement and processes.
If you would like to hear more about this opportunity, please get in touch.
