Procurement & Contract Manager
Venesky-Brown’s client, a public sector organisation in Lisburn, is currently looking to recruit a Procurement & Contracts Manager for a contract up to 6 month with possible extension on a rate of £22.66/hour.
Responsibilities:
– To suggest and consider innovative means of procurement within the boundaries of the legislative framework.
– To lead on the day to day procurement and contract management and coordinate relationships and activity with Centre of Procurement Expertise Business Services Organisation Procurement and Logistics Service.
– To develop, maintain and implement a rolling 3-year procurement plan with sufficient flexibility to manage emerging or critical need.
– To provide regular procurement and contract management information for consideration by the Board, Executive Leadership (ELT) and Strategic Leadership Teams (SLT) and internal contract managers.
– To prepare procurement reports for Departmental submission in line with Department of Finance requirements.
– To provide procurement & contract management advice to internal contract managers and day-to-day assistance with the operational management of contracts, including service level agreements (SLA’s).
– To assist with the development of reporting mechanisms; including monitoring and updating the capabilities of the e procurement system to meet internal/external information requirements and user needs.
– To implement contract monitoring & renewal management processes and produce and maintain internal guidance documents on procurement and contracts management.
– To provide base information to facilitate preparation for monthly procurement & contract management meetings including the production of accurate up-to-date contract spend.
– To provide standing and ad-hoc reports for the Director of Finance and Support Services and Strategic Procurement Board
– To assist with identifying training needs and designing training materials to address these needs.
– To implement supplier performance management processes, and support contract managers with administration of supplier contracts, supplier relationships and issues arising.
– To lead on the procurement of goods and services with direct award through compliant frameworks or requiring a Direct Award Contract.
– To oversee the invoice clearing process within the e procurement system. To approve new catalogue lines within the e-procurement system, in accordance with policies.
– To provide the necessary information to facilitate completion of all statutory/regulatory returns and requests for information from the sponsor body.
– To manage the procurement & contracts function budget.
– To develop and monitor Key Performance Indicators (KPI’s) to support and demonstrate the positive performance of the procurement service.
– To ensure the effective implementation of an assurance & accountability framework for procurement activities
– Maintain a sound knowledge and understanding of relevant Legislation, Procurement Guidance Notices, policies and processes applicable and extend knowledge to procurement staff.
– Maintaining the records management framework of procurement records including electronic and manual retention and disposal in line with GDPR and Record Retention Policies.
– Ensure the accurate and timely provision of financial information for external release, as requested under Freedom of Information, Assembly Questions and by Legal Representatives and Statutory Bodies.
– Ensure the accurate and timely provision of procurement information as requested by other Departments by review and quality assurance.
– Recording and reporting of fraud or potential fraud in line with Policy to ensure compliance with National Fraud Initiative
– To contribute to the procurement & contract management risk register, identifying and escalating risk where appropriate.
– To maintain and enhance corporate governance, by ensuring high standards of financial administration, probity and control.
– To assist the Assistant Accountant & Contracts Manager to implement audit recommendations.
– Assist in the management of procurement systems and ensure that are functioning correctly and where necessary identify issues and liaise internally or externally as required to resolve.
– Manage the external software suppliers to develop and deliver the systems in accordance with legislative and organisational requirements, whilst protecting the integrity and security of the payroll data and systems.
– Responsible for the sign-off of User Acceptance Testing following the implementation of procurement system changes.
– Direct and manage the workload of procurement administrators and assist colleagues to attain business areas goals.
– Identify training and development needs; providing and participating in the training and development of existing and new staff on all policies and procedures and the general running of the office.
– To prepare appropriate business cases, tenders and quotations.
– To provide a high level of customer service including taking ownership of customer queries and complaints and following issues through to completion.
– To ensure continued and effective working relationships with key internal and external stakeholders.
– To deputise for the Assistant Accountant & Contracts Manager as required to ensure resilience as far as practicable.
– To direct and signpost managers and officers to the appropriate source for issues outside the remit of this post.
Essential Skills:
– Possess a degree or equivalent qualification
PLUS
– Have current membership of the Chartered Institute of Procurement & Supply (MCIPS)
PLUS
– At least 2 years’ relevant experience within a similar environment of at least two of the following:
– Contracts management;
– Operational procurement;
– Application of procurement legislation, current EU directives and contract law.
OR
– Possess a minimum of 5 year’s relevant experience working in a procurement function within a similar environment of at least two of the following:
– Contracts management;
– Operational procurement;
– Application of procurement legislation, current EU directives and contract law.
– Have at least 2 years’ experience of managing a team to deliver results within a target driven environment, planning workloads, defining objectives, achieving deadlines and implementing action plans.
– Delivering high quality work with excellent attention to detail;
– Ability to develop and maintain productive working relationships;
– A strong customer service orientation.
– Excellent planning and organisational skills;
– Excellent communication skills (both oral and written) and the ability to provide timely and accurate information;
– Ability to work individually or as part of a team.
– Possess a current driving licence or have access to a form of transport that will permit the candidate to meet the requirements of the post in full.
Desirable Skills:
– Experience of working in a procurement function in the public sector
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– To suggest and consider innovative means of procurement within the boundaries of the legislative framework.
– To lead on the day to day procurement and contract management and coordinate relationships and activity with Centre of Procurement Expertise Business Services Organisation Procurement and Logistics Service.
– To develop, maintain and implement a rolling 3-year procurement plan with sufficient flexibility to manage emerging or critical need.
– To provide regular procurement and contract management information for consideration by the Board, Executive Leadership (ELT) and Strategic Leadership Teams (SLT) and internal contract managers.
– To prepare procurement reports for Departmental submission in line with Department of Finance requirements.
– To provide procurement & contract management advice to internal contract managers and day-to-day assistance with the operational management of contracts, including service level agreements (SLA’s).
– To assist with the development of reporting mechanisms; including monitoring and updating the capabilities of the e procurement system to meet internal/external information requirements and user needs.
– To implement contract monitoring & renewal management processes and produce and maintain internal guidance documents on procurement and contracts management.
– To provide base information to facilitate preparation for monthly procurement & contract management meetings including the production of accurate up-to-date contract spend.
– To provide standing and ad-hoc reports for the Director of Finance and Support Services and Strategic Procurement Board
– To assist with identifying training needs and designing training materials to address these needs.
– To implement supplier performance management processes, and support contract managers with administration of supplier contracts, supplier relationships and issues arising.
– To lead on the procurement of goods and services with direct award through compliant frameworks or requiring a Direct Award Contract.
– To oversee the invoice clearing process within the e procurement system. To approve new catalogue lines within the e-procurement system, in accordance with policies.
– To provide the necessary information to facilitate completion of all statutory/regulatory returns and requests for information from the sponsor body.
– To manage the procurement & contracts function budget.
– To develop and monitor Key Performance Indicators (KPI’s) to support and demonstrate the positive performance of the procurement service.
– To ensure the effective implementation of an assurance & accountability framework for procurement activities
– Maintain a sound knowledge and understanding of relevant Legislation, Procurement Guidance Notices, policies and processes applicable and extend knowledge to procurement staff.
– Maintaining the records management framework of procurement records including electronic and manual retention and disposal in line with GDPR and Record Retention Policies.
– Ensure the accurate and timely provision of financial information for external release, as requested under Freedom of Information, Assembly Questions and by Legal Representatives and Statutory Bodies.
– Ensure the accurate and timely provision of procurement information as requested by other Departments by review and quality assurance.
– Recording and reporting of fraud or potential fraud in line with Policy to ensure compliance with National Fraud Initiative
– To contribute to the procurement & contract management risk register, identifying and escalating risk where appropriate.
– To maintain and enhance corporate governance, by ensuring high standards of financial administration, probity and control.
– To assist the Assistant Accountant & Contracts Manager to implement audit recommendations.
– Assist in the management of procurement systems and ensure that are functioning correctly and where necessary identify issues and liaise internally or externally as required to resolve.
– Manage the external software suppliers to develop and deliver the systems in accordance with legislative and organisational requirements, whilst protecting the integrity and security of the payroll data and systems.
– Responsible for the sign-off of User Acceptance Testing following the implementation of procurement system changes.
– Direct and manage the workload of procurement administrators and assist colleagues to attain business areas goals.
– Identify training and development needs; providing and participating in the training and development of existing and new staff on all policies and procedures and the general running of the office.
– To prepare appropriate business cases, tenders and quotations.
– To provide a high level of customer service including taking ownership of customer queries and complaints and following issues through to completion.
– To ensure continued and effective working relationships with key internal and external stakeholders.
– To deputise for the Assistant Accountant & Contracts Manager as required to ensure resilience as far as practicable.
– To direct and signpost managers and officers to the appropriate source for issues outside the remit of this post.
Essential Skills:
– Possess a degree or equivalent qualification
PLUS
– Have current membership of the Chartered Institute of Procurement & Supply (MCIPS)
PLUS
– At least 2 years’ relevant experience within a similar environment of at least two of the following:
– Contracts management;
– Operational procurement;
– Application of procurement legislation, current EU directives and contract law.
OR
– Possess a minimum of 5 year’s relevant experience working in a procurement function within a similar environment of at least two of the following:
– Contracts management;
– Operational procurement;
– Application of procurement legislation, current EU directives and contract law.
– Have at least 2 years’ experience of managing a team to deliver results within a target driven environment, planning workloads, defining objectives, achieving deadlines and implementing action plans.
– Delivering high quality work with excellent attention to detail;
– Ability to develop and maintain productive working relationships;
– A strong customer service orientation.
– Excellent planning and organisational skills;
– Excellent communication skills (both oral and written) and the ability to provide timely and accurate information;
– Ability to work individually or as part of a team.
– Possess a current driving licence or have access to a form of transport that will permit the candidate to meet the requirements of the post in full.
Desirable Skills:
– Experience of working in a procurement function in the public sector
If you would like to hear more about this opportunity please get in touch.
