Procurement Officer
Venesky-Brown’s client, a public sector organisation in Kilmarnock, is currently looking to recruit a Procurement Officer until the 31st of March 2026 on a rate of circa £250/day (Outside IR35). This role will be based in Kilmarnock.
Responsibilities:
– Ensure all procurement related activities operate in full compliance with Scottish, UK and European Procurement Regulations for EU threshold goods, services and works with a focus on achieving continuous improvement through the delivery of an integrated and consistent approach.
– Provide specialist procurement advice, through knowledge of procurement theory and practice, giving guidance and support to all areas of the organization taking into consideration the requirements of the organisation’s Standing Orders, Procurement Strategy, Best value principles and procurement best practice.
– Collection and collation of tender data –commodity strategy, category analysis, spend analysis, market research/testing, management information, collaborative opportunities, risk management, sustainability, community benefits, specification of requirements, evaluation criteria, scoring methodology, SME opportunities.
– Manage the tendering process for goods, works and service contracts including publication of tender notices, drafting and finalising tender specifications and evaluation criteria/scoring methodology, drafting and finalising terms and conditions of contract e.g. JCT, MTC, NEC 3, drafting and finalising the appropriate cost/pricing schedules, responding to clarification requests.
– Manage the tender evaluation process including facilitating evaluation meetings, supplier presentations/demonstrations, clarification of information, compiling the tender recommendation report, providing relevant de-brief information, compilation and issuing of contract award letters.
– Support the appointed Contract Administrators with all advice and guidance on contractual matters during the contract duration.
– To identify areas of potential collaboration activity through research and analysis of internal management information, review of the Scottish Information Hub data, discussions with internal/external stakeholders.
– Lead and manage User Intelligence Groups (internal) and represent EAC on SXL, Scottish Procurement UIG’s
– Assist the implementation, maintenance, system security and end-user training for manual and electronic systems, including e-Tendering, e-Purchasing and Quick Quote.
– Ensure the ongoing maintenance and reporting of the Failure in Service Notification and the Contract Management Feedback Systems, taking appropriate actions as required.
– Effectively manage any change issues arising from current and future service delivery re-alignments by adopting an integrated and collaborative approach responding in a proactive and responsive manner to events.
– Identify and ensure the provision of relevant training for employees involved in procurement activities in collaboration with Organisational Development, including employees undertaking a Contract Administrator or Category Manager role.
– The development and maintenance of the organisation’s Contract Register database, including the production of periodic procurement activity reports for senior officers and Elected Members.
– Inform the Chief Executive immediately of any serious concerns arising from the statutory responsibilities of the post.
– Contribute to the development of relevant policies, procedures and strategies relating to the area of responsibility and ensure effective and efficient implementation.
– Develop, utilise and maintain effective information and administrative systems.
– Maintain an up-to-date knowledge of best practice within areas of functional responsibility and ensure compliance with all relevant legislation.
– Undertake other duties and responsibilities as required.
Essential Skills:
– Must have public sector procurement experience and be proficient in the use and application of NEC contracts.
– Must also be proficient in the use of the PCS-T system.
– Full member of the Chartered Institute of Purchasing and Supply (MCIPS) or Diploma Member minimum CIPS level 5 gained through examination and studying towards MCIPS OR a Degree or equivalent in a related discipline and chartered membership of a construction professional body.
– Knowledge in the application of various forms of contract e.g. JCT, NEC etc.
– Excellent interpersonal skills
– Carry out role with credibility and professionalism
– Ability to work on own initiative whilst balancing team, service and corporate responsibilities
– Planning, organisational and prioritising of work requirements
– Self-motivated, flexible and adaptable
– Customer focused
– Ability to work under pressure
– Team Player
– Respectful
– Professional level knowledge in Procurement theory and practice
– Knowledge of procurement legislation, tender and commodity strategies, development and monitoring of contracts, supplier analysis, supplier engagement, contract management
– Knowledge of P2P systems and development, operation and maintenance
– Knowledge of procurement financial, sustainability and community benefit issues, negotiation, partnership working and collaboration
– Experience of managing procurement projects (Capital Works Programme and Corporate Programme)
– Experience working in a Local Government procurement environment
Desirable Skills:
– At least 10 years experience in a procurement role or quantity surveying /architectural or related construction discipline.
– Technical experience of procurement activity in the successful delivery of Capital Works projects
– Experience and knowledge in delivering capital works projects
– Cross commodity experience covering both Capital Project and Corporate Projects
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Ensure all procurement related activities operate in full compliance with Scottish, UK and European Procurement Regulations for EU threshold goods, services and works with a focus on achieving continuous improvement through the delivery of an integrated and consistent approach.
– Provide specialist procurement advice, through knowledge of procurement theory and practice, giving guidance and support to all areas of the organization taking into consideration the requirements of the organisation’s Standing Orders, Procurement Strategy, Best value principles and procurement best practice.
– Collection and collation of tender data –commodity strategy, category analysis, spend analysis, market research/testing, management information, collaborative opportunities, risk management, sustainability, community benefits, specification of requirements, evaluation criteria, scoring methodology, SME opportunities.
– Manage the tendering process for goods, works and service contracts including publication of tender notices, drafting and finalising tender specifications and evaluation criteria/scoring methodology, drafting and finalising terms and conditions of contract e.g. JCT, MTC, NEC 3, drafting and finalising the appropriate cost/pricing schedules, responding to clarification requests.
– Manage the tender evaluation process including facilitating evaluation meetings, supplier presentations/demonstrations, clarification of information, compiling the tender recommendation report, providing relevant de-brief information, compilation and issuing of contract award letters.
– Support the appointed Contract Administrators with all advice and guidance on contractual matters during the contract duration.
– To identify areas of potential collaboration activity through research and analysis of internal management information, review of the Scottish Information Hub data, discussions with internal/external stakeholders.
– Lead and manage User Intelligence Groups (internal) and represent EAC on SXL, Scottish Procurement UIG’s
– Assist the implementation, maintenance, system security and end-user training for manual and electronic systems, including e-Tendering, e-Purchasing and Quick Quote.
– Ensure the ongoing maintenance and reporting of the Failure in Service Notification and the Contract Management Feedback Systems, taking appropriate actions as required.
– Effectively manage any change issues arising from current and future service delivery re-alignments by adopting an integrated and collaborative approach responding in a proactive and responsive manner to events.
– Identify and ensure the provision of relevant training for employees involved in procurement activities in collaboration with Organisational Development, including employees undertaking a Contract Administrator or Category Manager role.
– The development and maintenance of the organisation’s Contract Register database, including the production of periodic procurement activity reports for senior officers and Elected Members.
– Inform the Chief Executive immediately of any serious concerns arising from the statutory responsibilities of the post.
– Contribute to the development of relevant policies, procedures and strategies relating to the area of responsibility and ensure effective and efficient implementation.
– Develop, utilise and maintain effective information and administrative systems.
– Maintain an up-to-date knowledge of best practice within areas of functional responsibility and ensure compliance with all relevant legislation.
– Undertake other duties and responsibilities as required.
Essential Skills:
– Must have public sector procurement experience and be proficient in the use and application of NEC contracts.
– Must also be proficient in the use of the PCS-T system.
– Full member of the Chartered Institute of Purchasing and Supply (MCIPS) or Diploma Member minimum CIPS level 5 gained through examination and studying towards MCIPS OR a Degree or equivalent in a related discipline and chartered membership of a construction professional body.
– Knowledge in the application of various forms of contract e.g. JCT, NEC etc.
– Excellent interpersonal skills
– Carry out role with credibility and professionalism
– Ability to work on own initiative whilst balancing team, service and corporate responsibilities
– Planning, organisational and prioritising of work requirements
– Self-motivated, flexible and adaptable
– Customer focused
– Ability to work under pressure
– Team Player
– Respectful
– Professional level knowledge in Procurement theory and practice
– Knowledge of procurement legislation, tender and commodity strategies, development and monitoring of contracts, supplier analysis, supplier engagement, contract management
– Knowledge of P2P systems and development, operation and maintenance
– Knowledge of procurement financial, sustainability and community benefit issues, negotiation, partnership working and collaboration
– Experience of managing procurement projects (Capital Works Programme and Corporate Programme)
– Experience working in a Local Government procurement environment
Desirable Skills:
– At least 10 years experience in a procurement role or quantity surveying /architectural or related construction discipline.
– Technical experience of procurement activity in the successful delivery of Capital Works projects
– Experience and knowledge in delivering capital works projects
– Cross commodity experience covering both Capital Project and Corporate Projects
If you would like to hear more about this opportunity please get in touch.
