Procurement Officer
enesky-Brown’s client, a public sector organisation in Dundee, is currently looking to recruit a Procurement Officer for an initial 5 month contract on a rate of £221.23 – £239.83/day (Inside IR35).
Responsibilities:
– Lead, manage, develop and provide professional advice and support to the Procurement Team.
– Provide professional procurement advice and assistance on a range of procurement matters and assess corporate, business and operational requirements to ensure procurement issues are identified at the earliest opportunity, focusing on managing risk, ensuring full compliance with legislation and achieving efficiencies and best value.
– Raise awareness of and provide guidance on Procurement procedures (written & oral), ensuring they are kept up to date with legislation and best practice and are adhered to.
– Write, maintain and disseminate all procurement guidance and support tools, including the management of the separate procurement libraries on each organisation’s intranet.
– Control the set up and review of the supplier’s records in the financial system, including ensuring the organisation’s meet the HMRC legislation regarding IR35 and self-employment.
– Work with procurers to develop procurement documentation (tenders, quick quotes, evaluation, contracts etc), making sure procurements are compliant with relevant legislation and our internal procurement governance arrangements. This involves both providing advice and challenge when required.
– Oversee and manage the contents/accuracy of numerous registers i.e., contracts, approved consultancy, Non-Competitive Actions, procurement risk register etc.
– Review spend analysis to identify trends and opportunities for procurement development and report on procurement performance. This includes the follow-up and reporting of non-compliance with approved procedures.
– Develop and carry out financial procedure compliance reviews and report findings to Senior Managers.
– Make sure all month end and year end procedures are performed within timescales agreed with the Accounting and Procurement Manager.
– Identify, develop and implement improvement and efficiencies to the procurement and vendor maintenance processes.
– Design and deliver training around procurement to ensure all relevant staff are given the correct knowledge to do work within their role that relates to this area.
– Implement the roll out of new contracts and migration to replacement contracts.
– Undertake commercial evaluation of higher value (> £25k) tenders.
– Write procurement strategy business cases, identifying procurement options with risks, benefits and making recommendations on routes to market.
– Write contract award recommendation reports to provide assurance to senior managers that due process has been followed prior to them signing contract award.
– Maintain the purchasing hierarchy for the CI within the financial system.
– Manage and maintain user access of the CI financial system.
– Implement Scottish Procurement Policy Notes issued relating to the facilitation of Scotland’s economic recovery programme and climate emergency.
– Collate all information required to be included in the annual procurement reports, returns and performance reporting to the Procurement Development Group.
Essential Skills:
– Minimum of five years relevant financial experience.
– Educated to degree level or equivalent.
– Diploma in procurement and supply, or equivalent
– Candidates without minimum qualification criteria who have significant experience may be considered.
Responsibilities:
– Lead, manage, develop and provide professional advice and support to the Procurement Team.
– Provide professional procurement advice and assistance on a range of procurement matters and assess corporate, business and operational requirements to ensure procurement issues are identified at the earliest opportunity, focusing on managing risk, ensuring full compliance with legislation and achieving efficiencies and best value.
– Raise awareness of and provide guidance on Procurement procedures (written & oral), ensuring they are kept up to date with legislation and best practice and are adhered to.
– Write, maintain and disseminate all procurement guidance and support tools, including the management of the separate procurement libraries on each organisation’s intranet.
– Control the set up and review of the supplier’s records in the financial system, including ensuring the organisation’s meet the HMRC legislation regarding IR35 and self-employment.
– Work with procurers to develop procurement documentation (tenders, quick quotes, evaluation, contracts etc), making sure procurements are compliant with relevant legislation and our internal procurement governance arrangements. This involves both providing advice and challenge when required.
– Oversee and manage the contents/accuracy of numerous registers i.e., contracts, approved consultancy, Non-Competitive Actions, procurement risk register etc.
– Review spend analysis to identify trends and opportunities for procurement development and report on procurement performance. This includes the follow-up and reporting of non-compliance with approved procedures.
– Develop and carry out financial procedure compliance reviews and report findings to Senior Managers.
– Make sure all month end and year end procedures are performed within timescales agreed with the Accounting and Procurement Manager.
– Identify, develop and implement improvement and efficiencies to the procurement and vendor maintenance processes.
– Design and deliver training around procurement to ensure all relevant staff are given the correct knowledge to do work within their role that relates to this area.
– Implement the roll out of new contracts and migration to replacement contracts.
– Undertake commercial evaluation of higher value (> £25k) tenders.
– Write procurement strategy business cases, identifying procurement options with risks, benefits and making recommendations on routes to market.
– Write contract award recommendation reports to provide assurance to senior managers that due process has been followed prior to them signing contract award.
– Maintain the purchasing hierarchy for the CI within the financial system.
– Manage and maintain user access of the CI financial system.
– Implement Scottish Procurement Policy Notes issued relating to the facilitation of Scotland’s economic recovery programme and climate emergency.
– Collate all information required to be included in the annual procurement reports, returns and performance reporting to the Procurement Development Group.
Essential Skills:
– Minimum of five years relevant financial experience.
– Educated to degree level or equivalent.
– Diploma in procurement and supply, or equivalent
– Candidates without minimum qualification criteria who have significant experience may be considered.
