Procurement Services Assistant
Venesky-Brown’s client, a public sector organisation in Dalmarnock, is currently looking to recruit a Procurement Services Assistant for an initial 18 month contract on a salary of £28, 296/annum.
Responsibilities:
– Manage all purchase requisitions that arrive via the “Pit Stop” process, reviewing these against relevant process and policy, and working with clients to re-direct or approve as required.
– Process all purchase requisitions as required, receipting and query support on appropriate systems.
– Follow Procurement request procedures, and manage the quotation process including, reviewing quotations for purchasing exercises under £5,000, evaluating competitiveness in accordance with the appropriate internal regulations and making follow up enquiries to ensure best value.
– Preparation of reports and deployment of procurement matrices to support purchasing decisions in order to achieve best value.
– Liaise with clients and colleagues to provide advice, guidance and support the sharing of knowledge and continual improvement within procurement to optimal resource effectiveness.
– Attend meetings when required with current and potential contractors in respect of future requirements for product / service developments.
– Progress requests for price adjustments and undertake product and catalogue management.
– First point of contact for suppliers and the organisation staff through front-of-house services, managing Procurement enquiries and questions, escalating these appropriately as required.
– Quality assuring procurement requests (including IT Connect) ensuring appropriate approvals/documentation is in place prior to allocation to the category team.
– Administer P-card processes, including tracking usage to ensure policy compliance.
– Responsible for regularly reviewing procurement data sets and ensuring accuracy of information.
– Administer the Supplier Approval process in accordance with policy and ensuring the appropriate vetting process takes place. Audit the system periodically to ensure all vetting is up to date and that deactivations are taking place.
– Conduct quarterly IT stock counts including reconciliation of data for approval by management and onward transmission to Finance.
– Required to meet and greet visitors in a professional manner – arranging hospitality, car parking and visitor badges as appropriate.
– When required undertake minutes and note taking for meetings.
– Undertake a range of general administration duties to support the department such as filing, photocopying, processing and distribution of mail, and issuing of petty cash. Ensuring that the Department’s records are managed in line with the Records Management Policy.
– Responsible for assessing and self-managing risk within all aspects of the role. The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role.
Essential Skills:
– QA4, or equivalent.
and / or
– Relevant experience.
– Educational/Occupational Desirable
– Educated to HNC level or equivalent and / or a CIPS qualification.
– Theoretical procurement knowledge of concepts and principles.
– Computer literate on Microsoft packages, specifically Word, Excel and PowerPoint.
– Effective interpersonal skills.
– Attention to detail.
– Good verbal and written communication skills.
– Ability to work effectively as part of a team.
– Ability to update and maintain records systems, including databases.
– Numerate and attention to detail.
– Ability to interpret guidelines.
Desirable Skills:
– Ability to analyse data.
– Ability to prioritise work and work to tight timescales
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Manage all purchase requisitions that arrive via the “Pit Stop” process, reviewing these against relevant process and policy, and working with clients to re-direct or approve as required.
– Process all purchase requisitions as required, receipting and query support on appropriate systems.
– Follow Procurement request procedures, and manage the quotation process including, reviewing quotations for purchasing exercises under £5,000, evaluating competitiveness in accordance with the appropriate internal regulations and making follow up enquiries to ensure best value.
– Preparation of reports and deployment of procurement matrices to support purchasing decisions in order to achieve best value.
– Liaise with clients and colleagues to provide advice, guidance and support the sharing of knowledge and continual improvement within procurement to optimal resource effectiveness.
– Attend meetings when required with current and potential contractors in respect of future requirements for product / service developments.
– Progress requests for price adjustments and undertake product and catalogue management.
– First point of contact for suppliers and the organisation staff through front-of-house services, managing Procurement enquiries and questions, escalating these appropriately as required.
– Quality assuring procurement requests (including IT Connect) ensuring appropriate approvals/documentation is in place prior to allocation to the category team.
– Administer P-card processes, including tracking usage to ensure policy compliance.
– Responsible for regularly reviewing procurement data sets and ensuring accuracy of information.
– Administer the Supplier Approval process in accordance with policy and ensuring the appropriate vetting process takes place. Audit the system periodically to ensure all vetting is up to date and that deactivations are taking place.
– Conduct quarterly IT stock counts including reconciliation of data for approval by management and onward transmission to Finance.
– Required to meet and greet visitors in a professional manner – arranging hospitality, car parking and visitor badges as appropriate.
– When required undertake minutes and note taking for meetings.
– Undertake a range of general administration duties to support the department such as filing, photocopying, processing and distribution of mail, and issuing of petty cash. Ensuring that the Department’s records are managed in line with the Records Management Policy.
– Responsible for assessing and self-managing risk within all aspects of the role. The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role.
Essential Skills:
– QA4, or equivalent.
and / or
– Relevant experience.
– Educational/Occupational Desirable
– Educated to HNC level or equivalent and / or a CIPS qualification.
– Theoretical procurement knowledge of concepts and principles.
– Computer literate on Microsoft packages, specifically Word, Excel and PowerPoint.
– Effective interpersonal skills.
– Attention to detail.
– Good verbal and written communication skills.
– Ability to work effectively as part of a team.
– Ability to update and maintain records systems, including databases.
– Numerate and attention to detail.
– Ability to interpret guidelines.
Desirable Skills:
– Ability to analyse data.
– Ability to prioritise work and work to tight timescales
If you would like to hear more about this opportunity please get in touch.
