Programme Support Officer
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Programme Support Officer for an initial 6 month contract on a rate of £250 – £300/day (inside IR35). This role will be hybrid working with at least 3 days in Edinburgh Office per week.
Responsibilities:
– Develop, maintain, and update reporting templates to streamline the presentation of programme data.
– Create and manage dashboards that offer real-time insights into programme performance, key milestones, risks, and issues.
– Design and maintain trackers for key deliverables, ensuring that all programme activities are monitored effectively, and deadlines are met.
– Provide secretariat support to governance groups, including Programme Board, Scrutiny Group, and groups to be determined as programme develops.
– Schedule meetings, prepare agendas, compile meeting papers, and ensure accurate minute-taking for these groups.
– Track actions arising from governance meetings and ensure appropriate follow-up with responsible stakeholders/owners and accountable project managers.
– Assist in maintaining the programme’s action risk and issue logs, ensuring updates are communicated to relevant stakeholders.
– Support the Programme Director in identifying, escalating, and managing programme risks and issues.
– Assist in tracking change requests and ensuring proper documentation is maintained.
– Function as the point of contact for internal and external programme communications and support the Business Change Manager and internal communications teams.
– Coordinate and schedule programme-related meetings, workshops, and events and support internal communications teams as required.
– Assist in the Programme Director in the preparation of programme reports and presentations for senior management and governance groups.
– Gather and analyse data from various programme workstreams to support reporting and decision-making.
– Provide key programme intelligence and ensure that it is accessible to relevant stakeholders.
– Identify trends or areas of concern through data analysis and provide recommendations for improvements.
– Ensure that all programme documentation, including plans, reports, and logs, is up to date and stored appropriately.
– Maintain a document repository to ensure ease of access for all programme team members.
– Ensure the above comply with and meet standards required by the Programme Management Office as these develop.
Essential Skills:
– Previous experience in a project/programme support role, preferably within a large programme or change environment. Ideally at start up.
– Strong proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
– Experience in developing reporting templates, dashboards, and trackers.
– Knowledge of risk, issue, and change management processes.
– Excellent organisational skills and attention to detail.
– Strong communication and interpersonal skills, with the ability to consult effectively with multiple stakeholders.
– Confident individual able to engage with senior executives.
– Experience in supporting governance boards, including minute-taking and action tracking.
– Strong analytical and problem-solving skills.
– Ability to work autonomously and as part of a team.
– High level of organisation and ability to prioritise tasks.
– Ability to manage competing priorities under tight deadlines.
– Excellent written and verbal communication skills, able to hold others to account and support others in use of key templates, documents.
– Flexible willing and able to support gaps in the early stages of programme development and establishment.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Develop, maintain, and update reporting templates to streamline the presentation of programme data.
– Create and manage dashboards that offer real-time insights into programme performance, key milestones, risks, and issues.
– Design and maintain trackers for key deliverables, ensuring that all programme activities are monitored effectively, and deadlines are met.
– Provide secretariat support to governance groups, including Programme Board, Scrutiny Group, and groups to be determined as programme develops.
– Schedule meetings, prepare agendas, compile meeting papers, and ensure accurate minute-taking for these groups.
– Track actions arising from governance meetings and ensure appropriate follow-up with responsible stakeholders/owners and accountable project managers.
– Assist in maintaining the programme’s action risk and issue logs, ensuring updates are communicated to relevant stakeholders.
– Support the Programme Director in identifying, escalating, and managing programme risks and issues.
– Assist in tracking change requests and ensuring proper documentation is maintained.
– Function as the point of contact for internal and external programme communications and support the Business Change Manager and internal communications teams.
– Coordinate and schedule programme-related meetings, workshops, and events and support internal communications teams as required.
– Assist in the Programme Director in the preparation of programme reports and presentations for senior management and governance groups.
– Gather and analyse data from various programme workstreams to support reporting and decision-making.
– Provide key programme intelligence and ensure that it is accessible to relevant stakeholders.
– Identify trends or areas of concern through data analysis and provide recommendations for improvements.
– Ensure that all programme documentation, including plans, reports, and logs, is up to date and stored appropriately.
– Maintain a document repository to ensure ease of access for all programme team members.
– Ensure the above comply with and meet standards required by the Programme Management Office as these develop.
Essential Skills:
– Previous experience in a project/programme support role, preferably within a large programme or change environment. Ideally at start up.
– Strong proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
– Experience in developing reporting templates, dashboards, and trackers.
– Knowledge of risk, issue, and change management processes.
– Excellent organisational skills and attention to detail.
– Strong communication and interpersonal skills, with the ability to consult effectively with multiple stakeholders.
– Confident individual able to engage with senior executives.
– Experience in supporting governance boards, including minute-taking and action tracking.
– Strong analytical and problem-solving skills.
– Ability to work autonomously and as part of a team.
– High level of organisation and ability to prioritise tasks.
– Ability to manage competing priorities under tight deadlines.
– Excellent written and verbal communication skills, able to hold others to account and support others in use of key templates, documents.
– Flexible willing and able to support gaps in the early stages of programme development and establishment.
If you would like to hear more about this opportunity please get in touch.
