Project Development & Implementation Manager
Venesky-Brown’s client, a public sector organisation in Belfast, is currently looking to recruit an Project Development and Implementation Manager for a 6 month contract on a rate of £27.49/hour (PAYE).
Responsibilities:
– Developing business cases for keys projects to the standards as set out by The Northern Ireland Guide to Expenditure Appraisal and Evaluation (NIGEAE) for external approval by DOH and DOF (as applicable).
– Developing business cases by conducting suitable in-depth research using various methodologies (desktop research, questionnaires, surveys, interviews and workshops) to assess need and inform strategic context for project development.
– Ensuring that each business case brings together detailed information which is informed by strategic policy, assessment of need, financial appraisal, benefits appraisal and risk profiles and communicating such information to a wide range of stakeholders internally and externally.
– Presenting a full economic appraisal and suitable analysis within the business case to arrive at a preferred option for projects through collaborative working across a range of stakeholders.
– Ensuring that business cases are presented for acceptance and approval, across a range of stakeholders both internal and external.
– Formulating business case plans and strategies for managing the relevant project(s) working with specialist advice such as legal, procurement services, clinical, IT and other relevant stakeholders in order to successfully deliver the objectives and benefit outcomes required.
– Supporting the Medical Directorate and the wider organisation and relevant external stakeholders in the development, planning, implementation, monitoring and reporting of the deliverables of Key project(s) and associated benefits
– Managing and influencing a process of business change through key projects from project initiation through to project closure working with colleagues in the development of new services, new working practices and embedding these within the organisation.
– Managing the development and implementation of project plans to achieve project deliverables using relevant project methodologies.
– Managing arrangements for procurement including the development of any specifications for equipment, managed services and conditions for delivery. Ensuring any procurement is carried out within the framework of the NI Public Procurement Policy.
– Developing and managing arrangements for partnership working or service agreements for project delivery to ensure roles, responsibilities, governance and risks are clearly defined within a contractual arrangement informed by appropriate levels of specialist expertise, as required.
– Working with staff across the organisation to manage the implementation of projects that have a direct impact on services and patient care ensuring that level of services and patient care are not affected.
– Ensuring liaison across the organisation and with relevant stakeholders and/or related projects to ensure that work is neither overlooked nor duplicated – this will include the co-ordination of projects to ensure impact of implementation on other business areas is fully considered.
– Ensuring arrangements are in place for monitoring and control at project(s) stages identifying and managing project issues and project risks highlighting any escalations in a timely fashion.
– Project monitoring to include identifying and managing changes to project scope, deliverables, timelines and resources highlighting any lessons learned.
– Conducting regular project team meetings, preparing and presenting status reports across project(s), monitoring progress against project plans.
– Providing written reports at the project(s) closure stage on the measured success of the project(s) as a whole as part of the post project review and lessons learned.
– Representing at external meetings as required and participate in internal cross directorate meetings /teams.
– In the context of project and business case development, identify opportunities for further innovations that challenge the status quo and improve efficiencies and effectiveness for the benefit of the organisation and any wider impacts.
– Overseeing benefits realisation activities associated with the investment in relevant projects co-ordinating with project teams for the development of suitable benefits management tools.
– Providing analysis on quantitative and qualitative benefit outcome data to contribute to and inform continuous service improvement and influencing strategic direction.
– Leading on the development, implementation and maintenance of risk management processes and procedures in relation to all aspects of the project(s) ensuring compliance with Risk Management Policy and other associated policies.
– Ensuring processes are in place to manage complexities across multiple stakeholders in relation to risk management and the impact on the project(s) including financial, operational, technical and clinical risks.
– Planning, with the project team, the roll out and co-ordination of training for new processes, clinical and operational including applicable IT systems associated with relevant projects ensuring financial resources and operational requirements have been taken into account.
– Providing support and expertise within the organisation on the development and quality of business cases both internal and external.
– Developing, managing and maintaining excellent working relationships and communications with all stakeholders, both within organisation, key partners and within the wider network acting as a key communicator and champion for relevant projects.
– Continuously engaging with stakeholders across relevant project(s) through both formal structures and relationship building to ensure that aims, outcomes and processes are agreed and that collaborative working relationships are achieved.
– Take responsibility for a team of support staff and maintain good relationships and morale amongst those reporting to him/her. Provide leadership, direction and motivation to staff under line management and others assigned to the project(s) or directly involved in the project team and/or project work streams through the organisation and management of regular team meetings and review.
– Participate personally in the organisation’s Performance Review Scheme and review individually on a regular basis the performance of any direct reports, providing guidance on personal development requirements and advice on appropriate action.
– Delegate appropriate responsibility and authority to the level of staff within his/her control consistent with effective decision making whilst retaining responsibility and accountability for results.
– Ensuring that financial profiles are fully costed within a business case to provide project resources inclusive of any optimism bias to mitigate financial risks.
– Ensuring effective project systems are in place for monitoring spends against project(s) budgets working with internal finance teams and relevant stakeholders with financial responsibilities ensuring any financial risks and uncertainties are reported in a timely manner.
– Producing financial profile reports as required with budget reviews identifying and providing any recommendation for action to project boards /senior management for discussion as appropriate.
– Maintaining quality project documentation and updates of same, to provide an audit trail supporting project life cycles and providing project assurances making use of effective project management methodologies and tools as appropriate.
– Initiating and managing external Gateway reviews at appropriate stages of the project life cycle ensuring involvement of all key stakeholders.
– Ensuring that statutory regulations and policies and procedures are implemented and adhered to at all times.
– Taking part in staff development programmes and annual development reviews and/or undertaking further training if and when required
– Acting at all times in a manner consistent with legislation, policy and procedures in respect of equality and diversity.
– Working to the mission and values and display high standards of integrity and professionalism towards clients and colleagues.
– Continuously developing and updating own knowledge and skills within the job role and contribute to setting own work objectives.
– Being pro-active and working on own initiative with autonomy and responsibility for the project exercising judgement and appropriate decision making.
– Planning, organising and prioritising own workload within sometimes tight timescales, setting objectives and working to agreed objectives.
– Undertaking other relevant projects that may be assigned from time to time which are consistent with the responsibilities of the post.
Essential Skills:
– A relevant university degree or equivalent professional qualification and have worked for at least 3 years in a senior management role or project development/ management role.
Or
– A minimum of 5 years’ experience in a project development /management role to include a minimum of 3 years senior management experience. Hold a relevant project management qualification such as Prince2 or Managing Successful Programmes.
– Demonstrate management of a range of successful projects using a recognised methodology from initiation to benefits realisation.
– Demonstrate evidence of writing approved business cases.
– Demonstrate evidence of ability to research, collate, interpret and analyse complex information to develop business cases to bring a project from initial concept through to development and implementation.
– Have worked with a diverse range of stakeholders to influence and negotiate on challenging deadlines and service changes in order to achieve successful outcomes.
– Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved which will permit them to carry out the duties of the post.
– Effective planning and organisational skills with a proven ability to prioritise own workload and manage conflicting priorities effectively across one or more projects.
– Ability to work on own initiative, exercising appropriate judgement, decision making and problem solving.
– Effective oral and written communication skills including experience in conducting presentations, meetings and the ability to write reports and project documentation.
– Demonstrate knowledge and understanding the Northern Ireland Guide to Expenditure and Appraisal (NIGEAE).
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Developing business cases for keys projects to the standards as set out by The Northern Ireland Guide to Expenditure Appraisal and Evaluation (NIGEAE) for external approval by DOH and DOF (as applicable).
– Developing business cases by conducting suitable in-depth research using various methodologies (desktop research, questionnaires, surveys, interviews and workshops) to assess need and inform strategic context for project development.
– Ensuring that each business case brings together detailed information which is informed by strategic policy, assessment of need, financial appraisal, benefits appraisal and risk profiles and communicating such information to a wide range of stakeholders internally and externally.
– Presenting a full economic appraisal and suitable analysis within the business case to arrive at a preferred option for projects through collaborative working across a range of stakeholders.
– Ensuring that business cases are presented for acceptance and approval, across a range of stakeholders both internal and external.
– Formulating business case plans and strategies for managing the relevant project(s) working with specialist advice such as legal, procurement services, clinical, IT and other relevant stakeholders in order to successfully deliver the objectives and benefit outcomes required.
– Supporting the Medical Directorate and the wider organisation and relevant external stakeholders in the development, planning, implementation, monitoring and reporting of the deliverables of Key project(s) and associated benefits
– Managing and influencing a process of business change through key projects from project initiation through to project closure working with colleagues in the development of new services, new working practices and embedding these within the organisation.
– Managing the development and implementation of project plans to achieve project deliverables using relevant project methodologies.
– Managing arrangements for procurement including the development of any specifications for equipment, managed services and conditions for delivery. Ensuring any procurement is carried out within the framework of the NI Public Procurement Policy.
– Developing and managing arrangements for partnership working or service agreements for project delivery to ensure roles, responsibilities, governance and risks are clearly defined within a contractual arrangement informed by appropriate levels of specialist expertise, as required.
– Working with staff across the organisation to manage the implementation of projects that have a direct impact on services and patient care ensuring that level of services and patient care are not affected.
– Ensuring liaison across the organisation and with relevant stakeholders and/or related projects to ensure that work is neither overlooked nor duplicated – this will include the co-ordination of projects to ensure impact of implementation on other business areas is fully considered.
– Ensuring arrangements are in place for monitoring and control at project(s) stages identifying and managing project issues and project risks highlighting any escalations in a timely fashion.
– Project monitoring to include identifying and managing changes to project scope, deliverables, timelines and resources highlighting any lessons learned.
– Conducting regular project team meetings, preparing and presenting status reports across project(s), monitoring progress against project plans.
– Providing written reports at the project(s) closure stage on the measured success of the project(s) as a whole as part of the post project review and lessons learned.
– Representing at external meetings as required and participate in internal cross directorate meetings /teams.
– In the context of project and business case development, identify opportunities for further innovations that challenge the status quo and improve efficiencies and effectiveness for the benefit of the organisation and any wider impacts.
– Overseeing benefits realisation activities associated with the investment in relevant projects co-ordinating with project teams for the development of suitable benefits management tools.
– Providing analysis on quantitative and qualitative benefit outcome data to contribute to and inform continuous service improvement and influencing strategic direction.
– Leading on the development, implementation and maintenance of risk management processes and procedures in relation to all aspects of the project(s) ensuring compliance with Risk Management Policy and other associated policies.
– Ensuring processes are in place to manage complexities across multiple stakeholders in relation to risk management and the impact on the project(s) including financial, operational, technical and clinical risks.
– Planning, with the project team, the roll out and co-ordination of training for new processes, clinical and operational including applicable IT systems associated with relevant projects ensuring financial resources and operational requirements have been taken into account.
– Providing support and expertise within the organisation on the development and quality of business cases both internal and external.
– Developing, managing and maintaining excellent working relationships and communications with all stakeholders, both within organisation, key partners and within the wider network acting as a key communicator and champion for relevant projects.
– Continuously engaging with stakeholders across relevant project(s) through both formal structures and relationship building to ensure that aims, outcomes and processes are agreed and that collaborative working relationships are achieved.
– Take responsibility for a team of support staff and maintain good relationships and morale amongst those reporting to him/her. Provide leadership, direction and motivation to staff under line management and others assigned to the project(s) or directly involved in the project team and/or project work streams through the organisation and management of regular team meetings and review.
– Participate personally in the organisation’s Performance Review Scheme and review individually on a regular basis the performance of any direct reports, providing guidance on personal development requirements and advice on appropriate action.
– Delegate appropriate responsibility and authority to the level of staff within his/her control consistent with effective decision making whilst retaining responsibility and accountability for results.
– Ensuring that financial profiles are fully costed within a business case to provide project resources inclusive of any optimism bias to mitigate financial risks.
– Ensuring effective project systems are in place for monitoring spends against project(s) budgets working with internal finance teams and relevant stakeholders with financial responsibilities ensuring any financial risks and uncertainties are reported in a timely manner.
– Producing financial profile reports as required with budget reviews identifying and providing any recommendation for action to project boards /senior management for discussion as appropriate.
– Maintaining quality project documentation and updates of same, to provide an audit trail supporting project life cycles and providing project assurances making use of effective project management methodologies and tools as appropriate.
– Initiating and managing external Gateway reviews at appropriate stages of the project life cycle ensuring involvement of all key stakeholders.
– Ensuring that statutory regulations and policies and procedures are implemented and adhered to at all times.
– Taking part in staff development programmes and annual development reviews and/or undertaking further training if and when required
– Acting at all times in a manner consistent with legislation, policy and procedures in respect of equality and diversity.
– Working to the mission and values and display high standards of integrity and professionalism towards clients and colleagues.
– Continuously developing and updating own knowledge and skills within the job role and contribute to setting own work objectives.
– Being pro-active and working on own initiative with autonomy and responsibility for the project exercising judgement and appropriate decision making.
– Planning, organising and prioritising own workload within sometimes tight timescales, setting objectives and working to agreed objectives.
– Undertaking other relevant projects that may be assigned from time to time which are consistent with the responsibilities of the post.
Essential Skills:
– A relevant university degree or equivalent professional qualification and have worked for at least 3 years in a senior management role or project development/ management role.
Or
– A minimum of 5 years’ experience in a project development /management role to include a minimum of 3 years senior management experience. Hold a relevant project management qualification such as Prince2 or Managing Successful Programmes.
– Demonstrate management of a range of successful projects using a recognised methodology from initiation to benefits realisation.
– Demonstrate evidence of writing approved business cases.
– Demonstrate evidence of ability to research, collate, interpret and analyse complex information to develop business cases to bring a project from initial concept through to development and implementation.
– Have worked with a diverse range of stakeholders to influence and negotiate on challenging deadlines and service changes in order to achieve successful outcomes.
– Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved which will permit them to carry out the duties of the post.
– Effective planning and organisational skills with a proven ability to prioritise own workload and manage conflicting priorities effectively across one or more projects.
– Ability to work on own initiative, exercising appropriate judgement, decision making and problem solving.
– Effective oral and written communication skills including experience in conducting presentations, meetings and the ability to write reports and project documentation.
– Demonstrate knowledge and understanding the Northern Ireland Guide to Expenditure and Appraisal (NIGEAE).
If you would like to hear more about this opportunity please get in touch.
