Project Support Officer – Outside IR35
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Project Support Officer for an initial 12 month contract with option to extend on a rate of £250-£300/day (Outside IR35). This role will be based on site in Edinburgh, however, home working will be considered subject to attendance where needed.
Responsibilities:
– Management and administration of finance processes within lab. Maintain finance workbook – identify and correct errors. Present finance data in understandable format, along with analysis, and proposed opportunities for adjusting budget variance. Ensure accuracy and consistency of finance data across multiple formats, and coherency of message. Liaise with department finance team on lab finance data
– Tracking delivery progress within the lab, and using this understanding to draft progress tracking and reporting, ensuring quality of reporting and appropriateness for various stakeholders
– Provide support to lab leads to prepare pack for Executive Actions Boards (EAB) and ensure actions for EAB are progressed
– Maintain lab RAID log and escalate actions. Supporting effective risk and issue tracking, facilitating workshops, maintaining tracking
– Become familiar with the internal governance framework – LOAD – and be an ambassador for cascading and embedding the use of the LOAD framework in labs and the wider organisational community. Be a point of contact in the lab for coaching on LOAD framework
– Facilitate the preparation and maintenance of the collateral for the Authority to Proceed Packs (ATPs) for each work stream as they move through the LOAD Framework
– Collate, ready for presentation all of the necessary collateral needed for preparing the internal and external audit assessments within your lab
– Facilitate meetings where required
– Actively participate in all “Community of Practice” meetings and events (PMO)
– Understand value / benefits, and measurements of value
– Understand Azure DevOps, or Jira/Confluence, and have or develop the ability to offer support to LAB team members and the capability of generating reports as required.
– Understand the relevant lab data, explore and innovate ways of presentation to communicate with impact
– To support the lab in compliance with relevant CDi and the organisation’s policies and procedures e.g. corporate project control framework, acting as a source for guidance, standards and documentation, drafting and submitting forms and required documentation. Maintaining up to date records for example lab resourcing and communications events/plans
– Arranging and facilitating the full range of project events, e.g. external audits and stakeholder events
– Where required, arranging meetings, drafting, collating and issuing papers and agendas, provide a minute taking role
– Organise appropriate induction for all new starts in the lab
Essential Skills:
– Experience managing project level financial reporting, organising events e.g. audit or whole lab delivery events
– Good experience in embedding governance within team
– Good people and communication skills
– Ability to improvise and adapt
– Work to deadline and mange workload to prioritise
– Act as the “go to” person within Labs for LOAD, audit and RAID questions and guidance
– Explain his/her area of expertise clearly to others
– Not only answer why things are done, but how
– Confident report builder using available report building tools
Desirable Skills:
– The candidate will have an awareness of Digital Scotland Service Standards and Government Digital Services (GDS)
– Worked in Agile delivery environments previously
– Understand the language/terms/jargon in their assigned lab
– Experience of Azure Dev Opps and or previous experience using Jira and Confluence
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Management and administration of finance processes within lab. Maintain finance workbook – identify and correct errors. Present finance data in understandable format, along with analysis, and proposed opportunities for adjusting budget variance. Ensure accuracy and consistency of finance data across multiple formats, and coherency of message. Liaise with department finance team on lab finance data
– Tracking delivery progress within the lab, and using this understanding to draft progress tracking and reporting, ensuring quality of reporting and appropriateness for various stakeholders
– Provide support to lab leads to prepare pack for Executive Actions Boards (EAB) and ensure actions for EAB are progressed
– Maintain lab RAID log and escalate actions. Supporting effective risk and issue tracking, facilitating workshops, maintaining tracking
– Become familiar with the internal governance framework – LOAD – and be an ambassador for cascading and embedding the use of the LOAD framework in labs and the wider organisational community. Be a point of contact in the lab for coaching on LOAD framework
– Facilitate the preparation and maintenance of the collateral for the Authority to Proceed Packs (ATPs) for each work stream as they move through the LOAD Framework
– Collate, ready for presentation all of the necessary collateral needed for preparing the internal and external audit assessments within your lab
– Facilitate meetings where required
– Actively participate in all “Community of Practice” meetings and events (PMO)
– Understand value / benefits, and measurements of value
– Understand Azure DevOps, or Jira/Confluence, and have or develop the ability to offer support to LAB team members and the capability of generating reports as required.
– Understand the relevant lab data, explore and innovate ways of presentation to communicate with impact
– To support the lab in compliance with relevant CDi and the organisation’s policies and procedures e.g. corporate project control framework, acting as a source for guidance, standards and documentation, drafting and submitting forms and required documentation. Maintaining up to date records for example lab resourcing and communications events/plans
– Arranging and facilitating the full range of project events, e.g. external audits and stakeholder events
– Where required, arranging meetings, drafting, collating and issuing papers and agendas, provide a minute taking role
– Organise appropriate induction for all new starts in the lab
Essential Skills:
– Experience managing project level financial reporting, organising events e.g. audit or whole lab delivery events
– Good experience in embedding governance within team
– Good people and communication skills
– Ability to improvise and adapt
– Work to deadline and mange workload to prioritise
– Act as the “go to” person within Labs for LOAD, audit and RAID questions and guidance
– Explain his/her area of expertise clearly to others
– Not only answer why things are done, but how
– Confident report builder using available report building tools
Desirable Skills:
– The candidate will have an awareness of Digital Scotland Service Standards and Government Digital Services (GDS)
– Worked in Agile delivery environments previously
– Understand the language/terms/jargon in their assigned lab
– Experience of Azure Dev Opps and or previous experience using Jira and Confluence
If you would like to hear more about this opportunity please get in touch.
