Purchasing Officer (Finance Administration)
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Purchasing Officer for an initial 6 month contract on a rate of £17.83/hour (PAYE). This role is mainly remote with the odd need to attend their Glasgow office.
Responsibilities:
– Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
– Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
– Ownership of the purchase order process. Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities
– Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
– Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
– Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
– Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process. Liaising with internal and external stakeholders to reach appropriate resolution.
– Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
– Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
– Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
– Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
– Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
– Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
– As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
– Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
– The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.
Essential Skills:
– Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.
– Experience in Accounts Payable/Finance.
– Excellent communication and working relationship building skills.
– High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.
– Experience of working with internal/external stakeholders.
– Knowledge of data protection legislation requirements.
– Proven experience within a similar Finance environment.
– Comprehensive understanding of the Purchase to Pay process.
Desirable Skills:
– Attained, or be working towards, AAT Diploma qualification in accountancy.
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
– Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
– Ownership of the purchase order process. Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities
– Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
– Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
– Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
– Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process. Liaising with internal and external stakeholders to reach appropriate resolution.
– Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
– Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
– Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
– Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
– Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
– Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
– As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
– Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
– The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.
Essential Skills:
– Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.
– Experience in Accounts Payable/Finance.
– Excellent communication and working relationship building skills.
– High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.
– Experience of working with internal/external stakeholders.
– Knowledge of data protection legislation requirements.
– Proven experience within a similar Finance environment.
– Comprehensive understanding of the Purchase to Pay process.
Desirable Skills:
– Attained, or be working towards, AAT Diploma qualification in accountancy.
If you would like to hear more about this opportunity please get in touch.
