Senior Administrator
Venesky-Brown’s client, a public sector organisation in Glasgow or Edinburgh, is currently looking to recruit a PA/Administrator for an initial 3-month contract on a rate of £15.88 per hour PAYE. This role will be hybrid working with 2 days per week in the office. This role is Monday to Friday, working a 35 hour week.
The role can be based in either Glasgow or Edinburgh
Candidates will need to have a basic disclosure Scotland dated within last 3 months or be willing to apply.
Responsibilities:
-Proactively manage diaries to ensure that the Director’s time is managed in a planned and thoughtful way. This includes organising logistical arrangements, travel and preparing papers as well as ensuring regular contact with the CEO, senior management team, directorate colleagues, stakeholders and Ministers; ensuring that contact is prioritised so that time is appropriately allocated to priorities at any point and the longer-term focus is maintained.
-Ensure the smooth and efficient flow of emails from the Director’s in-box. Specific mailbox management
– provide administrative support with local learning and development activities.
– ensure support for officials answering directorate correspondence, ministerial and Chief Executive replies, PQs and FOI requests.
– local support in relation to calls for corporate information, business plan updates, risk register information.
– Maintain ERDM files for the Director.
– Set agenda, attend and take note of Directorate Management Team meetings.
Essential Skills:
– The ability to work as part of a team sharing information with internal and external colleagues.
– Flexibility to adapt to changing priorities and demands, organising and prioritising workloads to meet tight deadlines.
– Good interpersonal and communication skills.
– Good written and numerical skills
If you would like to hear more about this opportunity please get in touch.
The role can be based in either Glasgow or Edinburgh
Candidates will need to have a basic disclosure Scotland dated within last 3 months or be willing to apply.
Responsibilities:
-Proactively manage diaries to ensure that the Director’s time is managed in a planned and thoughtful way. This includes organising logistical arrangements, travel and preparing papers as well as ensuring regular contact with the CEO, senior management team, directorate colleagues, stakeholders and Ministers; ensuring that contact is prioritised so that time is appropriately allocated to priorities at any point and the longer-term focus is maintained.
-Ensure the smooth and efficient flow of emails from the Director’s in-box. Specific mailbox management
– provide administrative support with local learning and development activities.
– ensure support for officials answering directorate correspondence, ministerial and Chief Executive replies, PQs and FOI requests.
– local support in relation to calls for corporate information, business plan updates, risk register information.
– Maintain ERDM files for the Director.
– Set agenda, attend and take note of Directorate Management Team meetings.
Essential Skills:
– The ability to work as part of a team sharing information with internal and external colleagues.
– Flexibility to adapt to changing priorities and demands, organising and prioritising workloads to meet tight deadlines.
– Good interpersonal and communication skills.
– Good written and numerical skills
If you would like to hear more about this opportunity please get in touch.
