Accounts Payable Assistant
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Accounts Payable Assistant for a 3-4 month contract on a rate of £13.88/hour (PAYE).
Responsibilities
– Maintain the Mailbox on a daily basis including responding to relevant queries in a timely manner, redirection queries where appropriate and escalating any necessary issues to management.
– Process Invoices in line with the relevant procedures and financial control framework
– Update Supplier details including supplier bank details as and when appropriate and in adherence with control framework
– Process payment in line with the policy.
– Process Student & Visitor Expenses ensuring they adhere to the Travel and Expenses policy
– Perform necessary checks/audit of staff expense claims
– Build payment runs within the system to ensure timely payment of suppliers
– Send payment remittances to suppliers to advise when payment has taken place
– Review and correct/escalate bounced payments & refunds
– Prepare supplier statement reconciliations & resolve any anomalies or issues.
– Take ownership for the resolution of supplier and departmental queries, escalating to management where appropriate.
– Opening mail and actioning or redirecting as appropriate.
– Ensure the purchase order process is adhered to including returning and invoices received with the necessary purchase order and liaising with staff throughout to ensure awareness and adherence to the purchase order process.
– Assisting with both internal and external audit queries as required.
– Attendance at relevant departmental meetings.
– Any other ad hoc duties in relation to the accounts payable process or for the benefit of the wider finance department.
– The post holder will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.
Essential Skills:
– Experience of working in a busy financial environment using financial systems.
– Experience of processing payments and maintaining effective financial controls in line with regulations and procedures.
– Strong attention to detail with the ability to ensure accuracy and compliance.
– Good communication and interpersonal skills, with the ability to work effectively as part of a team.
– Ability to manage workload effectively in a fast-paced environment.
– Positive attitude, enthusiasm, and willingness to learn.
– Commitment to continuous improvement.
If you would like to hear more about this opportunity please get in touch.
Responsibilities
– Maintain the Mailbox on a daily basis including responding to relevant queries in a timely manner, redirection queries where appropriate and escalating any necessary issues to management.
– Process Invoices in line with the relevant procedures and financial control framework
– Update Supplier details including supplier bank details as and when appropriate and in adherence with control framework
– Process payment in line with the policy.
– Process Student & Visitor Expenses ensuring they adhere to the Travel and Expenses policy
– Perform necessary checks/audit of staff expense claims
– Build payment runs within the system to ensure timely payment of suppliers
– Send payment remittances to suppliers to advise when payment has taken place
– Review and correct/escalate bounced payments & refunds
– Prepare supplier statement reconciliations & resolve any anomalies or issues.
– Take ownership for the resolution of supplier and departmental queries, escalating to management where appropriate.
– Opening mail and actioning or redirecting as appropriate.
– Ensure the purchase order process is adhered to including returning and invoices received with the necessary purchase order and liaising with staff throughout to ensure awareness and adherence to the purchase order process.
– Assisting with both internal and external audit queries as required.
– Attendance at relevant departmental meetings.
– Any other ad hoc duties in relation to the accounts payable process or for the benefit of the wider finance department.
– The post holder will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.
Essential Skills:
– Experience of working in a busy financial environment using financial systems.
– Experience of processing payments and maintaining effective financial controls in line with regulations and procedures.
– Strong attention to detail with the ability to ensure accuracy and compliance.
– Good communication and interpersonal skills, with the ability to work effectively as part of a team.
– Ability to manage workload effectively in a fast-paced environment.
– Positive attitude, enthusiasm, and willingness to learn.
– Commitment to continuous improvement.
If you would like to hear more about this opportunity please get in touch.
