Corporate Administrator
Venesky-Brown’s client, a public sector organisation in Cardiff, is currently looking to recruit a Corporate Administrator for a 6 month contract with a potential to extend on a rate of £115.48/day (PAYE).
Responsibilities:
– Provide an effective, seamless and professional experience at the reception desk for all staff and visitors, in addition to dealing with any queries that may arise during office hours.
– Provide comprehensive administrative support to the Corporate Administration team ensuring good and consistent communication between directorates, internal and external stakeholders.
– Communicate via telephone, face-to-face contact, Microsoft Teams, and email both internally and externally.
– Ensure messages are correctly transcribed and relayed in a timely manner to the appropriate person, ensuring bilingual communication when required (with the support of the DHCW translation team)
– Provide information and advice, both verbally and written, in an accurate and timely manner, involving others where necessary.
– Maintain accurate diary systems and coordinate diary appointments on behalf of the Corporate Administration team
– Develop and maintain internal and external distribution lists
– Management of room booking systems, conferences, courses and associated functions (i.e., organising and processing travel, accommodation requests) as and when required.
– Provide a diary management service with the ability to resolve conflicting diary appointments and schedules
– Provide an effective and professional service when liaising with colleagues, partners and the public using tact and diplomacy to encourage effective working when dealing with any communication difficulties
– Escorting visitors around the site when required
– Managing and monitoring car park compliance.
– Providing a professional experience for meetings, conferences and events, ensuring rooms are clear, set up correctly, refreshments provided and ensuring rooms are returned to the expected requirements after use, working with other colleagues as required.
– Support developing and identifying materials and resources required, ensuring all materials and resources are current and appropriate
– Manage incoming correspondence and emails from multiple email inboxes on behalf of the Corporate Administration team, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
– Liaise and negotiate with staff to support the efficient running of the functions
– Communicate with a wide range of professionals both locally and nationally, advising on available technology and resources
– Manage, organise and support the planning of high profile, complex meetings, events and conferences, including delegating duties as necessary, booking venue, arranging equipment and refreshments, preparing agendas, papers and registering attendees, this can involve the re-allocation of specific tasks to ensure deadlines are met
– Liaise, support and coordination of services, such as estates, maintenance and facilities.
– Manage and maintain office systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed and retrievable.
– Maintain records and documentation to legal requirements and arrange appropriate archiving when required.
– Plans and organises defined aspects of Corporate Administration tasks under the guidance of the Corporate Office Manager
Essential Skills:
– HNC or first part of foundation degree in relevant field or equivalent experience.
– Good knowledge of secretarial and administrative procedures.
– Demonstrable experience in an administrative role and reception.
– Previous experience of working with financial systems and/or purchasing of goods or equipment.
– Previous experience of dealing with customers, clients and/or members of the public.
– Experience of project support work.
– Experience of communicating at all levels.
– Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
If you would like to hear more about this opportunity please get in touch.
Responsibilities:
– Provide an effective, seamless and professional experience at the reception desk for all staff and visitors, in addition to dealing with any queries that may arise during office hours.
– Provide comprehensive administrative support to the Corporate Administration team ensuring good and consistent communication between directorates, internal and external stakeholders.
– Communicate via telephone, face-to-face contact, Microsoft Teams, and email both internally and externally.
– Ensure messages are correctly transcribed and relayed in a timely manner to the appropriate person, ensuring bilingual communication when required (with the support of the DHCW translation team)
– Provide information and advice, both verbally and written, in an accurate and timely manner, involving others where necessary.
– Maintain accurate diary systems and coordinate diary appointments on behalf of the Corporate Administration team
– Develop and maintain internal and external distribution lists
– Management of room booking systems, conferences, courses and associated functions (i.e., organising and processing travel, accommodation requests) as and when required.
– Provide a diary management service with the ability to resolve conflicting diary appointments and schedules
– Provide an effective and professional service when liaising with colleagues, partners and the public using tact and diplomacy to encourage effective working when dealing with any communication difficulties
– Escorting visitors around the site when required
– Managing and monitoring car park compliance.
– Providing a professional experience for meetings, conferences and events, ensuring rooms are clear, set up correctly, refreshments provided and ensuring rooms are returned to the expected requirements after use, working with other colleagues as required.
– Support developing and identifying materials and resources required, ensuring all materials and resources are current and appropriate
– Manage incoming correspondence and emails from multiple email inboxes on behalf of the Corporate Administration team, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
– Liaise and negotiate with staff to support the efficient running of the functions
– Communicate with a wide range of professionals both locally and nationally, advising on available technology and resources
– Manage, organise and support the planning of high profile, complex meetings, events and conferences, including delegating duties as necessary, booking venue, arranging equipment and refreshments, preparing agendas, papers and registering attendees, this can involve the re-allocation of specific tasks to ensure deadlines are met
– Liaise, support and coordination of services, such as estates, maintenance and facilities.
– Manage and maintain office systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed and retrievable.
– Maintain records and documentation to legal requirements and arrange appropriate archiving when required.
– Plans and organises defined aspects of Corporate Administration tasks under the guidance of the Corporate Office Manager
Essential Skills:
– HNC or first part of foundation degree in relevant field or equivalent experience.
– Good knowledge of secretarial and administrative procedures.
– Demonstrable experience in an administrative role and reception.
– Previous experience of working with financial systems and/or purchasing of goods or equipment.
– Previous experience of dealing with customers, clients and/or members of the public.
– Experience of project support work.
– Experience of communicating at all levels.
– Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
If you would like to hear more about this opportunity please get in touch.
