Experienced Payroll Professional
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an experienced Payroll Professional for an initial 3 month contract with potential to extend on a rate of £150-£250/day (Inside IR35). This role will be a hybrid of working at home and in the office – currently in the office Wednesdays however will be moving to 2 days per week shortly.
 
Responsibilities:
 
– Processing accurately monthly payroll information into the payroll database
– Checking timesheet hours and sign off by managers as well as verifying HR information such as change of address/bank details etc.
– Checking, processing and manual calculation, as required of overtime, shift allowance, car, phone allowances and Bank staff payments (including holiday pay)
– Collation and processing of HMRC notifications of tax code changes and student loans, issuing P45s, P60s and payslips
– Recording and calculation of statutory payments, maternity, sick pay and paternity/adoption leave
– Administration and recording of monthly attachment payments, e.g. earnings arrestment’s, and processing necessary paperwork to Purchase Ledger for payment
– Responsible for dealing with face-to-face, email and telephone enquires related to the payroll function, ensuring these are answered directly or are passes to the appropriate individual for a response
– As required, calculating complex sick pay entitlements and calculations, communicating sensitively with employees in relation to any pay reductions and overpayments, negotiating a method or repayment, as appropriate
– Ensuing accuracy and completeness of incremental increases and cost of living calculations and processing via Payroll
– Managing administration of LPF and Pensions schemes, including managing auto-enrolment, uploading contractual and staff changes via the Pension providers portal and processing pensions data for ill health and retirement
– Reconciling and uploading monthly pension contribution data to the Pension providers’ online portal and monthly reconciliation of submission and correction of any soft errors reported from LPF upload
– Processing information for payment of contributions to Pension providers, raising necessary paperwork for Purchase Ledger and maintenance of monthly maintenance of pensions checker spreadsheet
– Assist with Year-end reconciliation and submission of annual returns to both Pension providers and HMRC return e.g. P35 and expense reporting e.g. P11’s
– Manage administration of Schemes, processing of necessary documentation to Purchase Ledger for payment
– Monthly submission of Real Time Information (RTI) to HMRC including Employee Payment Summary and updates
– Prepare payment of monthly payroll to employees via BACS, maintaining and updating BACS payment file
– Production and analysis of adhoc payroll reports for analysis and KPI information as well as dissemination of monthly payroll reports to Managers
– Assist with salaries budgets working with the Finance Operations Manager
– Assist with purchase ledger processing and payment of invoices when required.
– Assist with preparation of annual accounts
– Assist, as required with daily banking processes, uploading direct debit collections, downloading dailies for Fundraising, petty cash, checking receipts and reconciliations and reimbursements
– Provide general administrative support to Finance and cover for Facilities Co-ordinator, reception and general Head Office as required.
– Co-ordinate MasterCard transactions for distribution to Budget Holders, checking receipts and coding and reconciling to master statement
– Contributes towards the continued efficiency and effectiveness of financial systems and processes through identifying areas for development and improvement.
– Responsible for complying with the Health and Safety Management Policy and associated procedures and co-operate with the organisation in complying with its legal duties
– Responsible for complying with the Information Governance Framework and associated polices and co-operate with the organisation in complying with its legal duties
– Responsible for adhering to GDPR data protection regulations in relation to sensitive personal information relating to sickness or medical conditions
– Support the work of volunteers by planning their work, providing advice and information and actively involving them in team activities
 
Essential Skills:
 
– At least educated to HNC level or equivalent experience
– Efficiency and accuracy of data input
– Confidentiality and discretion, ability to work with sensitive data
– Experience of using Microsoft Excel to at least an intermediate level
– Attention to detail and numerical accuracy
– Ability to meet tight deadlines
– Working knowledge of computerised database systems
– Good organisational, communication and interpersonal skills
– Experience working within a busy office environment
– At least two years’ experience of working within a Human Resources team and dealing with payroll
– Experienced in inputting, reviewing and analysing large volumes of data with speed and accuracy
– Experience in calculating complex payroll variables
– Friendly, outgoing manner
– Demonstrates ability to use initiative
– Able to work flexibly and perform well as part of a team
– A positive ‘can do’ attitude
– A commitment to the organisation
– A commitment to working with and supporting volunteers
– Willingness to develop and gain formal qualification in CIPP with the support of the organisation
 
If you would like to hear more about this opportunity please get in touch.

Job Overview

Experienced Payroll Professional
Edinburgh, City of Edinburgh, Scotland, Scotland
£150 - £250 per day -
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Laura Healy