Finance Coordinator
Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Finance Co-ordinator for a 4 month contract on a rate of £15.04/hour (PAYE).
Responsibilities
– Processing invoices using FindDocs system – including scanning and matching invoices with purchase orders and inputting invoice details into the system.
– Responding to staff queries on FindDocs processes and procedures.
– Proactively supporting non-finance colleagues to complete FindDocs tasks on a timely basis
– Dealing with and resolving invoice and payment enquiries from external suppliers.
– Reconciling supplier statements, investigating discrepancies, and consulting with internal and external contacts to resolve issues.
– Preparing and executing payment runs, including ad hoc payments to UK and overseas suppliers.
– Ensuring compliance with VAT rules affecting expenditure.
– Ensuring restricted and unrestricted income is processed accurately, working with budget holders to ensure timely provision of information relating to income receipts.
– Banking, recording, and coding of all cash, cheques, credit cards, and BACS receipts.
– Reconciling bank accounts, ensuring all transactions are recorded, and providing information to support cash flow monitoring.
– Gift Aid processing with support from the Development team.
– Collate and record the monthly sales figures for BTC, ensuring that all figures are received promptly to meet the monthly deadlines.
– Processing card payments by virtual terminal and PayByLink and complying with internal and external policies.
– Ensuring compliance with VAT rules affecting income.
– Generating and recording sales invoices.
– Customer sales reconciliations and debtor management.
– Processing and reconciling credit card accounts.
– Credit card administration and supporting cardholders.
– Processing and reconciling imprest accounts.
– Checking and processing expenses.
– Providing support to Payroll as needed, including collating data for payments, deductions, new starts, leavers, and changes, prior to internal review and submission to external provider.
– Monitoring and checking compliance with RBGE policies and procedures and internal audit recommendations.
– Monitoring the Finance mailbox, including responding to staff and external queries, and filing/distributing incoming messages for action by the team.
Essential Skills:
– Good written and oral communication skills
– Good numerical skills
– Demonstrate good attention to detail
– Able to work as part of a small team
– Experience of organising and prioritising own workload
– Able to work in an office environment that often demands high levels of concentration, while coping with frequent interruptions
– Able to manage a high-volume workload
– Able to analyse information
– Good problem-solving ability
– Willingness to accept responsibility
– Experience in undertaking sales ledger and purchase ledger
– An understanding of financial administration/accounting processes and procedures
Desirable Skills:
– SVQ/NVQ Level 2 in a related subject or relevant work experience
If you would like to hear more about this opportunity please get in touch.
Responsibilities
– Processing invoices using FindDocs system – including scanning and matching invoices with purchase orders and inputting invoice details into the system.
– Responding to staff queries on FindDocs processes and procedures.
– Proactively supporting non-finance colleagues to complete FindDocs tasks on a timely basis
– Dealing with and resolving invoice and payment enquiries from external suppliers.
– Reconciling supplier statements, investigating discrepancies, and consulting with internal and external contacts to resolve issues.
– Preparing and executing payment runs, including ad hoc payments to UK and overseas suppliers.
– Ensuring compliance with VAT rules affecting expenditure.
– Ensuring restricted and unrestricted income is processed accurately, working with budget holders to ensure timely provision of information relating to income receipts.
– Banking, recording, and coding of all cash, cheques, credit cards, and BACS receipts.
– Reconciling bank accounts, ensuring all transactions are recorded, and providing information to support cash flow monitoring.
– Gift Aid processing with support from the Development team.
– Collate and record the monthly sales figures for BTC, ensuring that all figures are received promptly to meet the monthly deadlines.
– Processing card payments by virtual terminal and PayByLink and complying with internal and external policies.
– Ensuring compliance with VAT rules affecting income.
– Generating and recording sales invoices.
– Customer sales reconciliations and debtor management.
– Processing and reconciling credit card accounts.
– Credit card administration and supporting cardholders.
– Processing and reconciling imprest accounts.
– Checking and processing expenses.
– Providing support to Payroll as needed, including collating data for payments, deductions, new starts, leavers, and changes, prior to internal review and submission to external provider.
– Monitoring and checking compliance with RBGE policies and procedures and internal audit recommendations.
– Monitoring the Finance mailbox, including responding to staff and external queries, and filing/distributing incoming messages for action by the team.
Essential Skills:
– Good written and oral communication skills
– Good numerical skills
– Demonstrate good attention to detail
– Able to work as part of a small team
– Experience of organising and prioritising own workload
– Able to work in an office environment that often demands high levels of concentration, while coping with frequent interruptions
– Able to manage a high-volume workload
– Able to analyse information
– Good problem-solving ability
– Willingness to accept responsibility
– Experience in undertaking sales ledger and purchase ledger
– An understanding of financial administration/accounting processes and procedures
Desirable Skills:
– SVQ/NVQ Level 2 in a related subject or relevant work experience
If you would like to hear more about this opportunity please get in touch.
