Health and Safety Administrator
Venesky-Brown’s client, a public sector organisation in Inverness, is currently looking to recruit a Health and Safety Administrator for a 6 month contract on a rate of £15.23 per hour. This role will be 35 hours per week, however part time hours will be considered.
Responsibilities
– Maintain compliance trackers and action logs.
– Chase contractors for outstanding documentation, certificates and reports.
– Log and distribute statutory inspection reports including:
– Legionella monitoring reports.
– Electrical Installation Condition Reports (EICRs).
– Fire safety inspection reports.
– Planned Preventative Maintenance (PPM) reports.
– Monitor deadlines for compliance actions and escalate overdue items.
– Receive and record contractor documentation.
– Request RAMS, insurance certificates and competency documentation from contractors.
– Check documentation is present and complete before forwarding to the appropriate reviewer.
– Maintain contractor records and compliance files.
– Coordinate planned maintenance and repairs.
– Schedule contractor visits.
– Liaise with office contacts regarding access arrangements.
– Raise purchase orders and process associated administration where required.
– Manage shared inboxes and telephone enquiries.
– Maintain accurate electronic and paper records.
– Produce status reports on outstanding FM and H&S actions.
– Prepare information for Health & Safety Committee meetings and management reporting.
– Support audits by providing documentation and evidence.
Essential Skills:
– Previous administrative experience in facilities management, property management, estates management, health and safety or a similar environment.
– Experience working within a regulated or compliance-focused environment.
– Strong organisational and record keeping skills.
– Experience maintaining compliance databases or action trackers.
– Experience managing multiple workstreams and priorities.
– Good communication skills and confidence working with contractors and internal stakeholders.
– Proficient in Microsoft Office, particularly Excel, Outlook and Teams.
Desirable Skills:
– Knowledge of facilities management processes.
– Awareness of health and safety legislation and statutory compliance requirements.
– Experience supporting audits or inspections.
If you would like to hear more about this opportunity please get in touch.
Responsibilities
– Maintain compliance trackers and action logs.
– Chase contractors for outstanding documentation, certificates and reports.
– Log and distribute statutory inspection reports including:
– Legionella monitoring reports.
– Electrical Installation Condition Reports (EICRs).
– Fire safety inspection reports.
– Planned Preventative Maintenance (PPM) reports.
– Monitor deadlines for compliance actions and escalate overdue items.
– Receive and record contractor documentation.
– Request RAMS, insurance certificates and competency documentation from contractors.
– Check documentation is present and complete before forwarding to the appropriate reviewer.
– Maintain contractor records and compliance files.
– Coordinate planned maintenance and repairs.
– Schedule contractor visits.
– Liaise with office contacts regarding access arrangements.
– Raise purchase orders and process associated administration where required.
– Manage shared inboxes and telephone enquiries.
– Maintain accurate electronic and paper records.
– Produce status reports on outstanding FM and H&S actions.
– Prepare information for Health & Safety Committee meetings and management reporting.
– Support audits by providing documentation and evidence.
Essential Skills:
– Previous administrative experience in facilities management, property management, estates management, health and safety or a similar environment.
– Experience working within a regulated or compliance-focused environment.
– Strong organisational and record keeping skills.
– Experience maintaining compliance databases or action trackers.
– Experience managing multiple workstreams and priorities.
– Good communication skills and confidence working with contractors and internal stakeholders.
– Proficient in Microsoft Office, particularly Excel, Outlook and Teams.
Desirable Skills:
– Knowledge of facilities management processes.
– Awareness of health and safety legislation and statutory compliance requirements.
– Experience supporting audits or inspections.
If you would like to hear more about this opportunity please get in touch.
